AGM Information • Mar 23, 2018
AGM Information
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Public Limited Liability Company under Belgian law Neerveldstraat 105 – 1200 Sint-Lambrechts-Woluwe RLE Brussels – dutch division 0477.702.333
The board of directors of Telenet Group Holding NV (the Company) invites the shareholders of the company to the annual general shareholders' meeting of the Company.
Doors open: In order to facilitate an expedient registration, the participants to the annual general shareholders' meeting are requested to be present at least half an hour prior to the commencement of the meeting.
Agenda and proposed resolutions: The agenda and proposed resolutions for the annual general shareholders' meeting are as follows:
Communication of and discussion on the annual report of the board of directors and the report of the statutory auditor on the statutory financial statements for the financial year ended on December 31, 2017.
Communication and approval of the statutory financial statements for the financial year ended on December 31, 2017, and of the proposed allocation of the result.
Proposed resolution: approval of the statutory financial statements for the financial year ended on December 31, 2017, including the allocation of the result as proposed by the board of directors.
Communication of and discussion on the annual report of the board of directors and the report of the statutory auditor on the consolidated financial statements for the financial year ended on December 31, 2017.
Communication of and discussion on the remuneration report, included in the annual report of the board of directors for the financial year ended on December 31, 2017.
Proposed resolution: approval of the remuneration report for the financial year ended on December 31, 2017.
Communication of and discussion on the consolidated financial statements for the financial year ended on December 31, 2017.
6.i Proposed resolution: to grant discharge from liability to the directors who were in office during the financial year ended on December 31, 2017, for the exercise of their mandate during said financial year.
6.ii Proposed resolution: to grant interim discharge from liability to Ms. Suzanne Schoettger and Ms. Dana Strong who were in office during the financial year ending on December 31, 2018 until their voluntary resignation on 25 April 2018, for the exercise of their mandate during said period.
Proposed resolution: to grant discharge from liability to the statutory auditor for the exercise of his mandate during the financial year ended on December 31, 2017.
Taking into account the advice of the remuneration- and nomination committee of the board of directors of the Company, the board of directors recommends adopting the following resolutions, if applicable, upon nomination as stated in Article 18 of the articles of association of the Company. For further information in relation to the relevant persons proposed to be appointed and their resume, reference is made to the declaration on corporate governance in the annual report of the board of directors.
c) Re-appointment, upon nomination in accordance with Article 18.1(i) of the articles of association, of IDw Consult BVBA (with permanent representative Bert De Graeve) as "independent director", in accordance with article 526ter of the Belgian Companies Code, article 2.3 of the Belgian Corporate Governance Code and Article 18.1 (i) and 18.2 of the articles of association of the Company, remunerated as set forth below under (h), for a term of 4 years, with immediate effect and until the closing of the general shareholders' meeting of 2022. The reasons based upon which IDw Consult BVBA (with permanent representative Bert De Graeve) is accorded the status of independent director are as follows: (i) IDw Consult BVBA (with permanent representative Bert De Graeve) meets the minimum criteria provided for in article 526ter of the Belgian Companies Code, and (ii) Bert De Graeve, permanent representative of IDw Consult BVBA, has (a) an acknowledged expertise in the field of both telecommunications and media, (b) a high level of local expertise with extensive international business knowledge and (c) an extraordinary level of strategic and financial expertise.
d) Re-appointment, upon nomination in accordance with Article 18.1(i) of the articles of association, of Ms. Christiane Franck as "independent director", in accordance with article 526ter of the Belgian Companies Code, article 2.3 of the Belgian Corporate Governance Code and article 18.1 (i) and 18.2 of the articles of association of the Company, remunerated as set forth below under (h), for a term of 4 years, with immediate effect and until the closing of the general shareholders' meeting of 2022. The reasons based upon which Ms. Christiane Franck is accorded the status of independent director are as follows: Ms. Christiane Franck (i) meets the minimum criteria provided for in article 526ter of the Belgian Companies Code, and (ii) (a) has a strong level of service company experience, (b) extensive strategic know-how and (iii) is familiar with the Belgian context in which Telenet operates.
Proposed resolution: Ratification and approval, in as far as needed and applicable, in accordance with Article 556 of the Belgian Companies Code, of the terms and conditions of the share option plan issued on 8 June 2017 (ESOP 2017) and 25 September 2017 (ESOP 2017bis) to (selected) employees issued by the Company, which may grant rights that either could have an impact on the Company's equity or could give rise to a liability or obligation of the Company in case of a change of control over the Company.
Quorum: There is no quorum requirement in relation to the deliberation and voting on the respective items mentioned in the agenda of the annual general shareholders' meeting.
Voting: Subject to the applicable legislation, each share entitles to one vote.
Registration date: The registration date for the annual general shareholders' meeting shall be Wednesday, April 11, 2018, at midnight (12:00 p.m., Central European Time, GMT+1). Only persons owning shares of the Company on Wednesday, April 11, 2018, at midnight (12:00 p.m., Central European Time, GMT+1) shall be entitled to participate and, as the case may be, vote at the annual general shareholders' meeting. Only shareholders are entitled to vote.
Conditions of admission: In order to be admitted to the general shareholders' meetings of the Company, the holders of shares issued by the Company must comply with Article 536 of the Belgian Companies Code and with the Company's articles of association, and must fulfil the following formalities and make the following notifications:
relevant financial intermediary. Powers of Attorney: The holders of shares issued by the Company, who wish to be represented by means of a power of attorney, are requested to use the means provided by the Company, as set forth below. The relevant power of attorney must be in writing or in electronic form and must contain the signature of the principal (which may be an electronic signature).
The appointment of a power of attorney must be made in accordance with the applicable rules of Belgian law, including in relation to conflicts of interest and the keeping of a register. Furthermore, they must comply with the formalities for participation to the meetings, as described above.
Voting by letter: Each shareholder further has the right to cast its votes by letter. Votes by letter must be cast by means of the form made available at the Company's registered office (Neerveldstraat 105, 1200 Sint-Lambrechts-Woluwe, Belgium) and on the following website of the Company: investors.telenet.be. The form for voting per letter must be signed in writing. The original signed forms for voting by letter must reach the Company by regular mail at Liersesteenweg 4, 2800 Mechelen, Belgium, Attn. Investor Relations on Thursday, April 19, 2018 at the latest. Furthermore, shareholders must comply with the formalities for participation to the meetings, as described above.
Additional agenda items and proposed resolutions: Shareholders who, alone or together with other shareholders, hold at least 3% of the share capital of the Company have the right to put additional items on the agenda of the annual general shareholders' meeting and to submit proposed resolutions in relation to items that have been or are to be included in the agenda. Shareholders wishing to exercise this right must prove that they own at least 3% of the share capital on the date of their request. The proof of ownership must be based, for dematerialized shares, on a certificate issued by the applicable settlement institution for the shares concerned, or by a certified account holder, confirming the number of shares that have been registered in the name of the relevant shareholders; and, for registered shares, on a certificate of registration of the relevant shares in the shareholders' register of the Company. In addition, the shareholders concerned must, in any case, comply with the formalities to participate to the meetings, with at least 3% of the share capital. A request to put additional items on the agenda and/or to submit proposed resolutions must be submitted in writing, and must contain, in the event of an additional agenda item, the text of the agenda item concerned and, in the event of a proposed resolution, the text of the proposed resolution. The request must also mention the mail or e-mail address to which the Company will send the confirmation of receipt of the request. The request must reach the Company by mail at Liersesteenweg 4, 2800 Mechelen, Belgium, Attn. Investor Relations, or at the registered office of the Company or by e-mail at [email protected], before or by the latest on Tuesday, April 3, 2018. In case of amendments to the agenda and additional proposed resolutions as aforementioned, the Company will publish an amended agenda with, as the case may be, additional agenda items and additional proposed resolutions before, or by the latest on Tuesday, April 10, 2018. In addition, the Company shall make amended forms available for voting by letter and voting by power of attorney. Proxies and votes by letter that reach the Company prior to the publication of an amended agenda, remain valid for the agenda items to which the proxies and votes by letter relate, subject, however, to applicable law and any further clarifications set out on the power of attorney forms and the forms for voting by letter.
Questions to the directors and/or the statutory auditor of the Company: Each shareholder has the right to ask questions to the directors or the statutory auditor of the Company relating to items on the agenda of a general shareholders' meeting, provided that he/she has complied with the formalities to register for the meeting as explained in this notice. Questions can be asked during the meeting or can be submitted in writing prior to the meeting. Written questions must reach the Company by mail Liersesteenweg 4, 2800 Mechelen, Belgium, Attn. Investor Relations, at the registered office of the Company or by e-mail at [email protected], before or at the latest by Thursday, April 19, 2018. Written and oral questions will be answered during the meeting concerned in accordance with applicable law.
Documents: The following documentation is available on the Company's website (investors.telenet.be) as of thirty (30) days prior to the general shareholders' meeting: the notice convening the annual general shareholders' meeting, the agenda and additional proposed resolutions or, if no resolutions are proposed, a commentary by the board of directors, updates of the agenda and proposed resolutions, in case of amendments to the agenda and proposed resolutions, the documents to be submitted to the annual general shareholders' meeting as referred to in the agenda of the meeting, a registration notice, the forms for voting by letter, and the power of attorney forms. Prior to the annual general shareholders' meeting, holders of shares of the Company can also obtain a copy of this documentation at the registered office of the Company (Neerveldstraat 105, 1200 Sint-Lambrechts-Woluwe, Belgium), free of cost.
Access to the meeting room: The natural persons who attend the annual general shareholders' meeting in their capacity as owners of shares, holders of proxies or representatives of a legal entity must be able to provide evidence of (i) their identity and (ii) the number of shares held by them, in order to be granted access to the meeting room. In addition, the representatives of legal entities must hand over the documents establishing their capacity as corporate representative or attorney-in-fact.
The board of directors
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