Pre-Annual General Meeting Information • Apr 10, 2020
Pre-Annual General Meeting Information
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The enclosed information constitutes regulated information as defined in the Royal Decree of 14 November 2007 on the obligations of issuers of financial instruments admitted to trading on a regulated market. Given the subject matter hereof, this is an English language version provided for information purposes only, with the original language version being the Dutch language version as published concurrently.
Brussels, 10 April 2020 – Telenet Group Holding NV ("Telenet" or the "Company") (Euronext Brussels: TNET) announces that, utilising the optionality provided by a recent regulatory intervention in the combat against the Covid-19 pandemic, its board of directors (the "Board") has made certain decisions in relation to its 29 April 2020 annual and extraordinary shareholders' meetings of the Company (the "2020 Shareholders' Meetings").
In summary:
This means the admission and participation arrangements in relation to the 2020 Shareholders' Meetings have been altered, and shareholders are invited to carefully consider the altered instructions as set out in this press release.
A pro forma re-drafted convocation can be found on Telenet's investor relations website (investors.telenet.be). Questions in this regard can be addressed to [email protected].
GIVEN THE POTENTIAL IMPACT OF THE COVID-19 PANDEMIC ON THE POSSIBILITY TO PROVIDE DOCUMENTS IN PHYSICAL FORM (IN WRITING, BY COURIER, BY POST OR LETTER) TO THE COMPANY, THE SHAREHOLDERS ARE REQUESTED TO – TO THE EXTENT POSSIBLE – MAKE MAXIMUM USE OF THE ELECTRONIC OPTIONS PROVIDED, IT BEING THE USE OF THE ABN AMRO PLATFORM (www.abnamro.com/evoting) OR THE USE OF E-MAIL.
Taking into account the COVID-19 pandemic, the recommendations of public authorities and in the interest of the persons otherwise physically attending the shareholders' meetings of the Company, the Board has, after due and careful consideration decided that it is in the interest of Telenet and its stakeholders to hold the 2020 Shareholders' Meetings at the date (29 April 2020) and hour (10AM CEST for the annual shareholders meeting, 11:30AM CEST for the extraordinary shareholders' meeting) provided for in the 27 March 2020 convocation.
The ordinary shareholders' meeting shall be held virtually and the location of the extraordinary shareholders' meeting is moved to the offices of the notary public, currently notary public office Johan Kiebooms & Frederik Vlaminck, Amerikalei 163, 2000 Antwerp, Belgium.
The agenda of both the annual shareholders' meeting, including the proposed approval of the announced dividend, and the extraordinary shareholders' meeting, including the proposed cancellation of shares, remains unchanged as per the 27 March 2020 convocation. The full agenda can be consulted on the website of the Company (investors.telenet.be).
In light of the current Corona and Covid-19 pandemic, the Board, (i) in the interest of the stakeholders of the 2020 Shareholders' Meetings, being first and foremost the shareholders, but also the individual directors, officers, statutory auditor, notary public and the employees of the Company assisting at such meetings as the Board believes that it is not possible in the current circumstances to guarantee to these stakeholders that the 2020 Shareholders' Meetings can be organised in a manner that avoids all risks of the Covid-19 virus spreading further as aimed at by the measures taken by the Belgian government to fight the Covid-19 pandemic, and (ii) utilising the options provided by the Royal Decree dated 9 April 2020 concerning diverse matters concerning co-ownership and the law relating to companies and associations in the combat against the Covid-19 pandemic, published on 9 April 2020 in the Belgian Official Gazette, has made certain decisions impacting the arrangements as to the admission and participation in the 2020 Shareholders' Meetings.
The Board has decided that, for the 2020 Shareholders' Meetings:
This means the arrangements as provided for in the 27 March 2020 convocation of the 2020 Shareholders' Meetings have been altered, including the timing and documentation. The section "Participation to the annual and extraordinary general shareholders' meeting" of the
1 Any proxy granted to another person than the aforementioned proxyholder and containing precise voting instructions will be taken into account; however such other proxyholder will not be allowed to attend the 2020 Shareholders' Meetings.
27 March 2020 convocation to the 2020 Shareholders' Meetings should hence be read as set out below.
A pro forma re-drafted convocation can be found on Telenet's investor relations website (investors.telenet.be).
GIVEN THE POTENTIAL IMPACT OF THE COVID-19 PANDEMIC ON THE POSSIBILITY TO PROVIDE DOCUMENTS IN PHYSICAL FORM (IN WRITING, BY COURIER, BY POST OR LETTER) TO THE COMPANY, THE SHAREHOLDERS ARE REQUESTED TO – TO THE EXTENT POSSIBLE – MAKE MAXIMUM USE OF THE ELECTRONIC OPTIONS PROVIDED, IT BEING THE USE OF THE ABN AMRO PLATFORM (www.abnamro.com/evoting) OR THE USE OF E-MAIL.
Only the persons who are shareholder on the registration date are entitled to participate in and, if applicable, vote at the annual and/or extraordinary general shareholders' meeting. The registration date for the annual and extraordinary general shareholders' meeting is 15 April 2020 at midnight (24:00, Central European Summer Time).
To be admitted to the annual and/or extraordinary general shareholders' meeting, the shareholders must fulfil the following conditions:
Shareholders must be registered as shareholders on the registration date:
Shareholders must, before or at the latest on 23 April 2020, notify their intention to participate in the annual and/or extraordinary general shareholders' meeting:
Holders of dematerialized shares must attach a certificate to the notification, delivered by the recognized account holder or clearing institution, evidencing the number of dematerialized shares registered in the name of the shareholder on its accounts on the registration date, which such shareholder has indicated that it wants to participate with at the annual and/or extraordinary general shareholders' meeting.
In the event of an electronic notification to ABN AMRO Bank N.V., the accredited account holder or clearing institution must provide such attestation electronically via the following website: www.abnamro.com/intermediary.
EXCEPTIONALLY, IN THE COMBAT AGAINST THE COVID 19-PANDEMIC, SHAREHOLDERS CANNOT PARTICIPATE IN PERSON, BUT ONLY BY PROXY OR BY LETTER.
IN ACCORDANCE WITH THE APPLICABLE COVID 19 EMERGENCY LEGISLATION, THE DEADLINE FOR PROVISION OF PROXIES AND LETTERS HAS BEEN EXTENDED TO 25 APRIL 2020, HOWEVER, GIVEN THAT THE ADMISSION CONDITIONS REMAIN APPLICABLE, SHAREHOLDERS ARE REMINDED THAT THE DEADLINE FOR THE FULFILMENT OF SUCH ADMISSION CONDITIONS ALSO REMAINS APPLICABLE, I.E. 23 APRIL 2020. REFER TO THE SECTION "CONDITIONS OF ADMISSION" ABOVE FOR MORE DETAILS.
The shareholder who fulfilled the admission requirements can participate in the annual and/or extraordinary general shareholders' meeting by proxy to the chairman of the Board, currently IDW Consult BV, represented by its permanent representative Mr Bert De Graeve. 2
The shareholder who wishes to be represented by proxy must deliver a power of attorney in written or electronic form on 25 April 2020 at the latest, as set out below:
With respect to the 2020 Shareholders' Meetings dated and signed power of attorneys must reach the Company as set out in article 36.1 of the articles of association, amongst others (i) by e-mail to [email protected], or (ii) by post at Liersesteenweg 4, 2800 Mechelen, Belgium, to the attention of the Company Secretary, or at the registered office of the Company.
In addition, the shareholders are reminded that they must meet the admission requirements as described above.
Each shareholder further has the right to cast its votes by letter by providing a dated and signed form to the Company on 25 April 2020 at the latest.
In addition, the shareholders must meet the admission requirements as described above.
As explicitly set out in the Company's 27 March 2020 convocation to the 2020 Shareholders' Meetings, the deadline for submission of additional agenda items and proposed resolutions
2 Any proxy granted to another person than the aforementioned independent proxyholder and containing precise voting instructions will be taken into account; however such other proxyholder will not be allowed to attend the 2020 Shareholders' Meetings.
pre-dates the date of this press release. As a consequence, it is no longer possible for shareholders to put additional items on the agenda of the 2020 Shareholders' Meetings in accordance with article 7:130 of the Belgian Companies and Associations Code.
EXCEPTIONALLY, IN THE COMBAT AGAINST THE COVID 19-PANDEMIC, SHAREHOLDERS CANNOT PARTICIPATE IN PERSON. AS A CONSEQUENCE, THE RIGHT TO ASK QUESTIONS TO THE DIRECTORS OR STATUTORY AUDITOR OF THE COMPANY IS LIMITED TO QUESTIONS SUBMITTED IN WRITING IN ACCORDANCE WITH THE FORMALITIES SET OUT BELOW.
IN ACCORDANCE WITH THE APPLICABLE COVID 19 EMERGENCY LEGISLATION, THE DEADLINE FOR SUBMISSION OF WRITTEN QUESTIONS HAS BEEN EXTENDED TO 25 APRIL 2020, HOWEVER, GIVEN THAT THE ADMISSION CONDITIONS REMAIN APPLICABLE, SHAREHOLDERS ARE REMINDED THAT THE DEADLINE FOR THE FULFILMENT OF SUCH ADMISSION CONDITIONS ALSO REMAINS APPLICABLE, I.E. 23 APRIL 2020. REFER TO THE SECTION "CONDITIONS OF ADMISSION" ABOVE FOR MORE DETAILS.
Each shareholder has the right to ask questions to the directors or the statutory auditor of the Company relating to items on the agenda of the annual and/or extraordinary general shareholders' meeting, provided that he/she has complied with the admission conditions as set out above.
Questions can be submitted in writing prior to the meeting. Written questions must reach the Company (i) by mail at Liersesteenweg 4, 2800 Mechelen, Belgium, to the attention of the Company Secretary or at the registered office of the Company, or (ii) by e-mail at [email protected], before or at the latest on 25 April 2020.
The answers to the written questions will be responded to before voting at the 2020 Shareholders' Meetings by publication of the responses on the website of the Company (investors.telenet.be).
The following documentation (updated as the case may be) is available on the Company's website (investors.telenet.be) as of today:
Shareholders can also obtain a free copy of this documentation at the registered office of the Company (Neerveldstraat 107, 1200 Sint-Lambrechts-Woluwe, Belgium).
Additionally, the Company has made the agenda of the 2020 Shareholders' Meetings available on its website as a separate document, as well as this press release.
The Company is responsible for the processing of the personal data it receives from shareholders and proxy holders in the context of the annual and extraordinary general shareholders' meeting in accordance with the applicable data protection legislation. The processing of such personal data will in particular take place for the analysis and management of the attendance and voting procedure in relation to the annual and extraordinary general shareholders' meeting, this in accordance with the applicable legislation and the Company's Privacy Policy. This personal data will be transferred to third parties for the purpose of providing assistance in the management of attendance and voting procedures, and for analysing the composition of the investor base. The personal data will not be stored any longer than necessary in light of the aforementioned objective and will therefore be erased or made anonymous in accordance with the Company's Privacy Policy. Shareholders and proxy holders can find the Company's Privacy Policy on the Company's website. This Privacy Policy contains detailed information regarding the processing of the personal data of, among others, shareholders and proxy holders, including the rights that they can assert towards the Company in accordance with the applicable data protection legislation. Shareholders and proxy holders can exercise their rights with regard to their personal data provided to the Company by contacting the Company's Data Protection Officer via [email protected].
| Investor Relations: | Rob Goyens | [email protected] | +32 15 333 054 |
|---|---|---|---|
| Bart Boone | [email protected] | +32 15 333 738 | |
| Press & Media: | Stefan Coenjaerts | [email protected] | +32 15 335 006 |
| Legal: | Bart van Sprundel | [email protected] | +32 15 333 495 |
About Telenet – As a provider of entertainment and telecommunication services in Belgium, Telenet Group is always looking for the perfect experience in the digital world for its customers. Under the brand name Telenet, the company focuses on offering digital television, high-speed Internet and fixed and mobile telephony services to residential customers in Flanders and Brussels. Under the brand name BASE, it supplies mobile telephony in Belgium. The Telenet Business department serves the business market in Belgium and Luxembourg with connectivity, hosting and security solutions. More than 3,000 employees have one aim in mind: making living and working easier and more pleasant. Telenet Group is part of Telenet Group Holding NV and is quoted on Euronext Brussel under ticker symbol TNET. For more information, visit www.telenet.be. Liberty Global - one of the world's leading converged video, broadband and communications companies, innovating and empowering people in six countries across Europe to make the most of the digital revolution – owns a direct stake of 57.9% in Telenet Group Holding SA/NV (excluding any treasury shares held by the latter from time to time).
Additional Information – Additional information on Telenet and its products can be obtained from the Company's website http://www.telenet.be. Further information regarding the operating and financial data presented herein can be downloaded from the investor relations pages of this website. The Company's Consolidated Annual Report 2019 as well as unaudited condensed consolidated interim financial statements and presentations related to the financial results for the year ended December 31, 2019 have been made available on the investor relations pages of the Company's website (http://investors.telenet.be).
This document has been released on 10 April 2020 at 6PM CET
Public Limited Liability Company under Belgian law Neerveldstraat 107 – 1200 Sint-Lambrechts-Woluwe RLE (RPR/RPM) Brussels – Dutch speaking division 0477.702.333
The board of directors of the Company (the Board) invites the shareholders of the Company to participate in the annual and extraordinary general shareholders' meeting of the Company. For both general meetings, without prejudice to applicable legislation, each share is entitled to one vote.
Date, time and location:
On 10 April 2020 Telenet Group Holding NV ("Telenet" or the "Company") (Euronext Brussels: TNET) announced that, utilising the optionality provided by a recent regulatory intervention in the combat against the Covid-19 pandemic, its board of directors (the "Board") had made certain decisions in relation to its 29 April 2020 annual and extraordinary shareholders' meetings of the Company (the "2020 Shareholders' Meetings").
In summary:
• The date, hour and agenda of the 2020 Shareholders' Meetings remain unchanged, and shareholders will still need to fulfil the admission criteria as set out in the original 27 March 2020 convocation;
3 Currently notary public office Johan Kiebooms & Frederik Vlaminck, Amerikalei 163, 2000 Antwerp, Belgium.
Communication of and discussion on the annual report of the board of directors and the report of the statutory auditor on the statutory financial statements for the financial year ended on December 31, 2019.
Communication of and discussion on (i) the consolidated financial statements, (ii) the annual report of the board of directors and (iii) the report of the statutory auditor on the consolidated financial statements for the financial year ended on December 31, 2019.
Communication and approval of the statutory financial statements for the financial year ended on December 31, 2019, and of the proposed allocation of the result, including the approval of a dividend. Power of attorney.
Proposed resolution: approval of the statutory financial statements for the financial year ended on December 31, 2019, and of the proposed allocation of the result, including the approval of a dividend of EUR 1.3050 per share gross, payable as from 6 May 2020. This represents an aggregate amount of EUR 143.2 million gross as per 20 March 2020 while noting that this aggregate amount may change in function of possible changes in the number of own shares held by the Company on the record date for the payment of the dividend. The annual general meeting delegates all further powers with regard to the payment of the dividend to the board of directors.
Communication of and discussion on the remuneration report, included in the annual report of the board of directors, for the financial year ended on December 31, 2019.
Proposed resolution: approval of the remuneration report, as included in the annual report of the board of directors, for the financial year ended on December 31, 2019.
Proposed resolution: to grant discharge from liability to the directors who were in office during the financial year ended on December 31, 2019, for the exercise of their mandate during said financial year.
Proposed resolution: to grant discharge from liability to the statutory auditor for the exercise of his mandate during the financial year ended on December 31, 2019.
Taking into account the advice of the remuneration and nomination committee of the Board, the Board recommends adopting the following resolutions, if applicable, upon nomination as stated in Article 18 of the articles of association of the Company. For further information, in relation to the relevant person proposed to be (re-)appointed and his resume, reference is made to the corporate governance statement in the annual report of the Board.
Proposed resolution: Reappointment of KPMG Bedrijfsrevisoren CVBA (B00001), Luchthaven Brussel Nationaal 1K, 1930 Zaventem, as statutory auditor of the Company, charged with the audit of the statutoryand consolidated annual accounts of the Company, for a period of three (3) years. The mandate will expire at the closing of the general meeting called to approve the accounts for the year ending December 31, 2022. KPMG Bedrijfsrevisoren CVBA has designated Mr. Götwin Jackers (IBR No. 2158), bedrijfsrevisor / réviseur d'entreprises, as permanent representative. The fees of the statutory auditor for the audit of the statutory annual accounts of the Company for the year ending December 31, 2020 amount to EUR 9,572. The fees for the audit of the other companies included in the consolidation and for which KPMG Bedrijfsrevisoren CVBA has been appointed as statutory auditor, amount to EUR 1,293,714 for the year ending December 31, 2020.
Proposed resolution: Ratification and approval, in as far as needed and applicable, in accordance with Article 7:151 of the Code of Companies and Associations, of the terms and conditions of (i) the performance share plans, (ii) the share option plans and (iii) the restricted share plans issued on 6 May 2019 to (selected) employees of the Company, which may grant rights that either could have an impact on the Company's equity or could give rise to liability or obligation of the Company in case of a change of control over the Company or a public takeover bid on the shares of the Company.
1. Transfer of registered office – Amendment to the articles of association Proposed resolution: The meeting resolves to establish the company's registered office in the Flemish Region and to transfer the company's address from presently 1200 Sint-Lambrechts-Woluwe, Neerveldstraat 107 to 2800 Mechelen, Liersesteenweg 4, it being understood that the company's address will no longer be mentioned in the articles of association, and as a consequence replace the text of Article 3: Registered office of the articles of association by the following text:
Such resolution entails no amendment to the articles of association, unless the registered office is transferred to another Region.
The company's address can be transferred in the Flemish Region by a simple board resolution, and is made public in the Annexes to the Belgian Official Journal (Bijlagen bij het Belgisch Staatsblad).
3.3. The company can, by simple resolution of the board of directors, establish additional administrative or operating offices, as well as offices and branches, both in Belgium and abroad."
2. Cancellation of own shares – Amendment to the articles of association Proposed resolution: The meeting resolves to the cancellation of eight hundred and fourteen thousand nine hundred and sixty-six (814,966) own shares that the company has acquired under the past and closed share repurchase programs. The unavailable reserve that has been created in accordance with the provisions of article 7:217 §2 of the Code on companies and associations (hereinafter designated as "CCA"), will be abrogated as set forth under article 7:219 §4 of the CCA.
The text of Article 6: Share capital of the company's articles of association will accordingly be amended as follows:
"Article 6: Share capital – Shares
6.1. Capital and shares
The capital of the company amounts twelve million seven hundred and ninety-nine thousand forty-nine euro forty cents (€ 12,799,049.40).
It is represented by one hundred and thirteen million eight hundred and forty-one thousand eight hundred and nineteen (113,841,819) shares with no face value, of which
The capital has entirely and unconditionally been subscribed for and is fully paid up.
The company has three (3) classes of shares.
All the Shares will be Common Shares, except for
Proposed resolution: The meeting resolves to align the articles of association to the provisions of the CCA whereby the company will maintain the corporate form of a limited liability company ("naamloze vennootschap")
mentioned in the articles of association, it being understood that the company may at any moment create, amend and made public another website and/or e-mail address, that will be mentioned in the articles of association or not;
and at this occasion, where necessary, amend, reformulate, renumber, complete and/or simplify the articles of association even though without altering the essential clauses, it being understood that wherever necessary the word "object" (in Dutch "doel") of the company will be replaced by "purpose" (in Dutch "voorwerp") and in consequence adopt an entirely new text for the articles of association according the draft that was made available for all shareholders on the company's website and was at their disposal on the company's address at 1200 Sint-Lambrechts-Woluwe, Neerveldstraat 107, and at the address of "Telenet BV" at 2800 Mechelen, Liersesteenweg 4.
GIVEN THE POTENTIAL IMPACT OF THE COVID-19 PANDEMIC ON THE POSSIBILITY TO PROVIDE DOCUMENTS IN PHYSICAL FORM (IN WRITING, BY COURIER, BY POST OR LETTER) TO THE COMPANY, THE SHAREHOLDERS ARE REQUESTED TO – TO THE EXTENT POSSIBLE – MAKE MAXIMUM USE OF THE ELECTRONIC OPTIONS PROVIDED, IT BEING THE USE OF THE ABN AMRO PLATFORM (www.abnamro.com/evoting) OR THE USE OF E-MAIL.
Only the persons who are shareholder on the registration date are entitled to participate in and, if applicable, vote at the annual and/or extraordinary general shareholders' meeting. The registration date for the annual and extraordinary general shareholders' meeting is 15 April 2020 at midnight (24:00, Central European Summer Time).
To be admitted to the annual and/or extraordinary general shareholders' meeting, the shareholders must fulfil the following conditions:
Shareholders must be registered as shareholders on the registration date:
Shareholders must, before or at the latest on 23 April 2020, notify their intention to participate in the annual and/or extraordinary general shareholders' meeting:
Holders of dematerialized shares must attach a certificate to the notification, delivered by the recognized account holder or clearing institution, evidencing the number of dematerialized shares registered in the name of the shareholder on its accounts on the registration date, which such shareholder has indicated that it wants to participate with at the annual and/or extraordinary general shareholders' meeting.
In the event of an electronic notification to ABN AMRO Bank N.V., the accredited account holder or clearing institution must provide such attestation electronically via the following website: www.abnamro.com/intermediary.
EXCEPTIONALLY, IN THE COMBAT AGAINST THE COVID 19-PANDEMIC, SHAREHOLDERS CANNOT PARTICIPATE IN PERSON, BUT ONLY BY PROXY OR BY LETTER.
IN ACCORDANCE WITH THE APPLICABLE COVID 19 EMERGENCY LEGISLATION, THE DEADLINE FOR PROVISION OF PROXIES AND LETTERS HAS BEEN EXTENDED TO 25 APRIL 2020, HOWEVER, GIVEN THAT THE ADMISSION CONDITIONS REMAIN APPLICABLE, SHAREHOLDERS ARE REMINDED THAT THE DEADLINE FOR THE FULFILMENT OF SUCH ADMISSION CONDITIONS ALSO REMAINS APPLICABLE, I.E. 23 APRIL 2020. REFER TO THE SECTION "CONDITIONS OF ADMISSION" ABOVE FOR MORE DETAILS.
The shareholder who fulfilled the admission requirements can participate in the annual and/or extraordinary general shareholders' meeting by proxy to the chairman of the Board, currently IDW Consult BV, represented by its permanent representative Mr Bert De Graeve.4
The shareholder who wishes to be represented by proxy must deliver a power of attorney in written or electronic form on 25 April 2020 at the latest, as set out below:
With respect to the 2020 Shareholders' Meetings dated and signed power of attorneys must reach the Company as set out in article 36.1 of the articles of association, amongst others (i) by e-mail to [email protected], or (ii) by post at Liersesteenweg 4, 2800 Mechelen, Belgium, to the attention of the Company Secretary, or at the registered office of the Company.
In addition, the shareholders are reminded that they must meet the admission requirements as described above.
4 Any proxy granted to another person than the aforementioned independent proxyholder and containing precise voting instructions will be taken into account; however such other proxyholder will not be allowed to attend the 2020 Shareholders' Meetings.
Each shareholder further has the right to cast its votes by letter by providing a dated and signed form to the Company on 25 April 2020 at the latest.
In addition, the shareholders must meet the admission requirements as described above.
As explicitly set out in the Company's 27 March 2020 convocation to the 2020 Shareholders' Meetings, the deadline for submission of additional agenda items and proposed resolutions pre-dates the date of this press release. As a consequence, it is no longer possible for shareholders to put additional items on the agenda of the 2020 Shareholders' Meetings in accordance with article 7:130 of the Belgian Companies and Associations Code.
b. Questions to the directors and/or the statutory auditor of the Company
EXCEPTIONALLY, IN THE COMBAT AGAINST THE COVID 19-PANDEMIC, SHAREHOLDERS CANNOT PARTICIPATE IN PERSON. AS A CONSEQUENCE, THE RIGHT TO ASK QUESTIONS TO THE DIRECTORS OR STATUTORY AUDITOR OF THE COMPANY IS LIMITED TO QUESTIONS SUBMITTED IN WRITING IN ACCORDANCE WITH THE FORMALITIES SET OUT BELOW.
IN ACCORDANCE WITH THE APPLICABLE COVID 19 EMERGENCY LEGISLATION, THE DEADLINE FOR SUBMISSION OF WRITTEN QUESTIONS HAS BEEN EXTENDED TO 25 APRIL 2020, HOWEVER, GIVEN THAT THE ADMISSION CONDITIONS REMAIN APPLICABLE, SHAREHOLDERS ARE REMINDED THAT THE DEADLINE FOR THE FULFILMENT OF SUCH ADMISSION CONDITIONS ALSO REMAINS APPLICABLE, I.E. 23 APRIL 2020. REFER TO THE SECTION "CONDITIONS OF ADMISSION" ABOVE FOR MORE DETAILS.
Each shareholder has the right to ask questions to the directors or the statutory auditor of the Company relating to items on the agenda of the annual and/or extraordinary general shareholders' meeting, provided that he/she has complied with the admission conditions as set out above.
Questions can be submitted in writing prior to the meeting. Written questions must reach the Company (i) by mail at Liersesteenweg 4, 2800 Mechelen, Belgium, to the attention of the Company Secretary or at the registered office of the Company, or (ii) by e-mail at [email protected], before or at the latest on 25 April 2020.
The answers to the written questions will be responded to before voting at the 2020 Shareholders' Meetings by publication of the responses on the website of the Company (investors.telenet.be).
The following documentation (updated as the case may be) is available on the Company's website (investors.telenet.be) as of today:
Shareholders can also obtain a free copy of this documentation at the registered office of the Company (Neerveldstraat 107, 1200 Sint-Lambrechts-Woluwe, Belgium).
Additionally, the Company has made the agenda of the 2020 Shareholders' Meetings available on its website as a separate document, as well as this press release.
The Company is responsible for the processing of the personal data it receives from shareholders and proxy holders in the context of the annual and extraordinary general shareholders' meeting in accordance with the applicable data protection legislation. The processing of such personal data will in particular take place for the analysis and management of the attendance and voting procedure in relation to the annual and extraordinary general shareholders' meeting, this in accordance with the applicable legislation and the Company's Privacy Policy. This personal data will be transferred to third parties for the purpose of providing assistance in the management of attendance and voting procedures, and for analysing the composition of the investor base. The personal data will not be stored any longer than necessary in light of the aforementioned objective and will therefore be erased or made anonymous in accordance with the Company's Privacy Policy. Shareholders and proxy holders can find the Company's Privacy Policy on the Company's website. This Privacy Policy contains detailed information regarding the processing of the personal data of, among others, shareholders and proxy holders, including the rights that they can assert towards the Company in accordance with the applicable data protection legislation. Shareholders and proxy holders can exercise their rights with regard to their personal data provided to the Company by contacting the Company's Data Protection Officer via [email protected].
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