AGM Information • Apr 26, 2013
AGM Information
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The next SOLVAY SA General Shareholders' Meeting will take place on Tuesday, May 14, 2013 at 10:30 a.m. at the Palais des Académies, rue Ducale 1 at 1000 Brussels.
Please find below the key dates prior to this General Shareholders' Meeting:
| April 14, 2013 at | ||
|---|---|---|
| the latest | → | Convening of the general meeting |
| April 22, 2013 | → | Deadline by which SOLVAY SA must be in receipt of possible agenda items and/or new proposals for resolutions that shareholders holding at least 3% of the capital would want to be included in the agenda |
| April 29, 2013 | → | publication, as such, of the complete agenda and update of the forms for voting by proxy |
| April 30, 2013 ( at | ||
| midnight) | → | Registration of all shares eligible to participate in the meeting |
| May 8, 2013 | → | final deadline by which SOLVAY SA must be in receipt of the shareholders' documentation stating their intention to attend the meeting |
| → | final deadline by which SOLVAY SA must be in receipt of the proxy forms | |
| → | final deadline for submission to SOLVAY SA of questions that will be put to the Directors or to the External Auditor. |
|
• Only people who are Solvay SA shareholders on April 30, 2013 at midnight (date of registration) have the right to participate and vote in the General Shareholders' Meeting. The registered shareholders do not have to follow any specific procedures for registration. The registration of their shares will ensue from their enrollment on the SOLVAY SA shareholder register on the registration date.
Holders of dematerialized shares must request a statement from the authorized account holder or from the settlement organization that holds their share account (effectively, in most cases, from their financial institution). This document will state the number of SOLVAY shares registered in the name of the shareholder on April 30, 2013 at midnight, and on which basis the shareholder wishes to participate in the general meeting. This statement will have to be received by SOLVAY SA no later than May 8, 2013.
The form is attached to the convening notice and is also available on the SOLVAY SA website.
• SOLVAY SA must be in receipt of the signed proxy at the latest by May 8, 2013. The proxy may be sent by mail to SOLVAY SA, Assemblée Générale, Rue de Ransbeek, 310 at 1120 Brussels, or by fax to +32-(0)2.264.37.67 or electronically to the following email address: [email protected].
The shareholders' attention is especially drawn to the rules applicable to proxy votes in potential cases of conflict of interest between a shareholder and the proxy holder he/she has designated (article 547bis, §4 of Code of Companies). This clause is aimed particularly at: the Chairman of the General Assembly, the members of the Board of Directors, the members of the Executive Committee and generally the employees of SOLVAY SA, their spouses or legal partner and their relatives.
If there is no mention of a proxy holder, SOLVAY will appoint as proxy holder Mr. Jacques Lévy-Morelle with power of substitution.
• With regard to voting instructions, SOLVAY SA also recommends that the shareholder check one of the boxes against each agenda item put to a vote. If this is not done for one of the boxes listed on the proxy, or if for any reason the instructions given are not clear, the proxy indicates that the shareholder is presumed having given vote instructions in favor of each proposed resolution.
Shareholders who wish to have more information regarding instructions for participation in the meeting may contact:
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