Proxy Solicitation & Information Statement • Apr 14, 2014
Proxy Solicitation & Information Statement
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The undersigned,
...................................................................................., represented by ...................................................................................., living at/having its registered office at
..........................................................................................................................................................................,
declares to be owner/holder of ………………………….. share/shares smartphoto group NV, with registered office at B-9230 Wetteren, Kwatrechtsteenweg 160, RPR Dendermonde, VAT BE 0405.706.755,
Hereinafter referred to as the 'Principal'.
The undersigned gives proxy to:
Mr Tonny Van Doorslaer, living at Goedingenstraat 24, 9051 Afsnee, fixed representative of TCL NV with registered office at Goedingenstraat 24, 9051 Afsnee, director and chairman of smartphoto group NV.
The Principal declares that he/she has been informed of the conflict of interest in respect of Mr Tonny Van Doorslaer, according to article 547 bis Company Law, due to the fact that Mr Tonny Van Doorslaer is the fixed representative of TCL NV, which is director and chairman of smartphoto group NV. Consequently Mr Tonny Van Doorslaer can only vote on behalf of the Principal provided that he disposes of specific voting instructions for each agenda item.
Hereinafter referred to as the 'Proxy Holder', to:
'The Meeting discusses the remuneration report. The Meeting approves the remuneration report.'
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1 Please indicate after each agenda item and proposed resolution how the Proxy Holder should vote.
'The Meeting discusses the statutory annual accounts concerning the financial year closed on December 31st 2013, including the appropriation of the result. The Meeting approves the annual accounts closed on December 31st 2013, including the appropriation of the result as proposed by the Board of Directors in its annual report.'
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'The Meeting grants, by separate vote, discharge of liability of the directors and the auditors for the exercise of their mandate during the financial year closed on December 31st 2013.'
Discharge of liability to Mr Philippe Vlerick
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Discharge of liability to Vean NV, permanently represented by Mr Luc Vansteenkiste
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Discharge of liability to Patrick de Greve BVBA, permanently represented by Mr Patrick De Greve
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Discharge of liability to Mr Stef De corte
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Discharge of liability to Ernst & Young, Lippens & Rabaey Audit BV CVBA, permanently represented by Mrs Leen Defoer
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'The General Meeting of Shareholders states that all mandates of the directors come to an end this year, and decides to renominate as a director: Mr Philippe Vlerick, living at Ronsevaal 2, 8510 Bellegem; VIT NV, with registered office at Doorniksewijk 49, 8500 Kortrijk, RPR Kortrijk 0428.616.571, permanently represented by Mrs Katrien Mattelaer; Patrick De Greve BVBA, with registered office at Putstraat 15, 9051 Gent, RPR Gent 0808.361.673, permanently represented by Mr Patrick De Greve; MCM BVBA, with registered office at Molenberg 44, 1790 Affligem, RPR Brussel 0458.492.868, permanently represented by Mr Geert Vanderstappen; TCL NV,with registered office at Goedingenstraat 24, 9051 Afsnee, RPR Gent 0433.015.027, permanently represented by Mr Tonny Van Doorslaer; and Mr Stef De corte, living at Drève des Hêtres Rouges, Bierg. 10, 1430 Rebecq, and this for a period of 1 year, starting at 14 May 2014, and ending after the Annual General Meeting of Shareholders of 2015.
The General Meeting decides to renominate as a director for a period of 3 years: Norbert Verkimpe BVBA, with registered office at Bommelsrede 29, 9070 Destelbergen, RPR Gent 0894.504.108, permanently represented by Mr Norbert Verkimpe; Fovea BVBA, with registered office at Vronerodelaan 103, 1180 Ukkel, RPR Brussel 0892.568.165, permanently represented by Mrs Katya Degrieck, as from 14 May 2014, and ending after the Annual General Meeting of Shareholders of 2017.
The General Meeting decides to nominate as a new director: LMCL Comm. VA, with registered office at Stationsstraat 172, 9260 Schellebelle, RPR Dendermonde 0466.335.022, permanently represented by Mr Luc Vansteenkiste, for a period of 1 year, starting from 14 May 2014, and ending after the Annual General Meeting of Shareholders of 2015.
With exception of Mr Stef De corte (executive director) all directors are non-executive directors. Their remuneration is fixed at € 12.500 per year. The mandate of executive director is not remunerated.'
'A short biography of the directors to be nominated can be found in the Annual Report (paragraph concerning the members of the Board of Directors) on www.smartphotogroup.com.'
'Based on the data known by the company and the information provided by the directors, the General Meeting confirms the independency of the directors Norbert Verkimpe BVBA and Fovea BVBA, as well as their permanent representatives, since they meet all requirements concerning independency, as provided for in article 526 ter Company Code and the Corporate Governance Code.'
Renomination Mr Philippe Vlerick for a period of 1 year, and determination of remuneration
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Renomination of VIT NV, permanently represented by Mrs Katrien Mattelaer, for a period of 1 year, and determination of remuneration
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Renomination Patrick De Greve BVBA, permanently represented by Mr Patrick De Greve, for a period of 1 year, and determination of remuneration
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Renomination MCM BVBA, permanently represented by Mr Geert Vanderstappen, for a period of 1 year, and determination of remuneration
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Renomination TCL NV, permanently represented by Mr Tonny Van Doorslaer, for a period 1 year, and determination of remuneration
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Renomination Norbert Verkimpe BVBA, permanently represented by Mr Norbert Verkimpe, for a period of 3 years, statement of independency and determination of remuneration
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Renomination Fovea BVBA, permanently represented by Mrs Katya Degrieck, for a period of 3 years, statement of independency and determination of remuneration
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Nomination of LMCL Comm. VA, permanently represented by Mr Luc Vansteenkiste, for a period of 1 year, and determination of remuneration
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'The General Meeting states that the mandates of the Committee of Statutory Auditors come to an end this year. The Meeting decides to nominate as a Statutory Auditor: BDO Bedrijfsrevisoren BV CVBA with registered office at Da Vincilaan 9 - The Corporate Village - Box E.6, Elsinore Building, 1935 Zaventem, RPR Brussel 0459.910.454; for a period of 3 years starting as from 14 May 2014, and ending after the General Meeting of Shareholders of 2017. BDO presents Mrs Veerle Catry as permanent representative. The annual remuneration is fixed at 15.000 EUR for the statutory and consolidated annual accounts, to be indexed annually, excluding VAT and costs (IBR contribution, displacement, …).'
Nomination BDO Bedrijfsrevisoren BV CVBA, permanently represented by Mrs Veerle Catry, for a period of 3 years, and determination remuneration.
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The Principal declares having received the following documents:
In name of the undersigned, the Proxy Holder is hereby authorized to:
Done at ………………………………………………………. on ………………….. 2014.
Signature should be preceded by the hand-written words "Good for proxy".
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