AGM Information • Oct 14, 2010
AGM Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt as to any aspect of the proposals referred to in this document or as to the action you should take, you should seek your own advice from a stockbroker, solicitor, accountant, or other professional adviser.
If you have sold or otherwise transferred all of your shares, please pass this document together with the accompanying documents to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected, for transmission to the purchaser or transferee.
(incorporated and registered in England and Wales under number 520241)
Your attention is drawn to the letter from the Chairman of Close Brothers Group plc (the "Company") which is set out on pages 3 to 4 of this document and which recommends you vote in favour of the Resolutions to be proposed at the Annual General Meeting.
Notice of the Annual General Meeting of the Company to be held at 10 Crown Place, London, EC2A 4FT on 18 November 2010 at 11.00 a.m. is set out on pages 5 to 9 of this document. Shareholders will also find enclosed with this document a form of proxy for use in connection with the Annual General Meeting.
Completion and return of a form of proxy will not preclude shareholders from attending and voting at the Annual General Meeting should they choose to do so. The form of proxy must be received not less than 48 hours before the time appointed for the Annual General Meeting. Further instructions relating to the form of proxy are set out in the Notice of the Annual General Meeting.
| LETTER FROM THE CHAIRMAN | 3 |
|---|---|
| NOTICE OF ANNUAL GENERAL MEETING | 5 |
| EXPLANATORY NOTES TO THE NOTICE OF ANNUAL GENERAL MEETING | 10 |
Close Brothers Group plc 10 Crown Place London EC2A 4FT Tel: +44 (0)20 7655 3100 www.closebrothers.co.uk
14 October 2010
Dear Shareholder,
The Annual General Meeting of the Company will be held at 10 Crown Place, London EC2A 4FT on 18 November 2010 at 11.00 a.m.. The formal Notice of Annual General Meeting is set out on pages 5 to 9 of this document. If you would like to vote on the resolutions but cannot come to the Annual General Meeting, please fill in the form of proxy sent to you with this Notice and return it to our registrar as soon as possible. The registrar must receive it not less than 48 hours before the time appointed for holding the Annual General Meeting. Lodgement of the form of proxy will not prevent you from attending and voting at the meeting.
Shareholders are being asked to approve a final dividend of 25.5p per ordinary share for the year ended 31 July 2010. If you approve the recommended final dividend, this will be paid on 19 November 2010 to all ordinary shareholders who were on the register of members on 8 October 2010.
Under the Company's articles of association each Director must retire from office and stand for reappointment by shareholders as a minimum at every third annual general meeting in order to continue to serve as a Director. However in view of the newly introduced UK Corporate Governance Code and to further increase accountability, with effect from this year all Directors will retire at each AGM and stand for reappointment by shareholders if they wish to continue to serve as a Director of the Company. Accordingly, the Directors retiring and offering themselves for re-election at this Annual General Meeting are Preben Prebensen, Stephen Hodges, Jonathan Howell, Bruce Carnegie-Brown, Jamie Cayzer-Colvin, Ray Greenshields, Douglas Paterson and myself.
We are asking shareholders to authorise the Directors, for the purposes of Part XVII of the Companies Act 2006, to allot shares. Following the Association of British Insurers' Guidance, the Company is seeking, in addition to the usual general authority to allot shares up to an aggregate amount equal to one-third of the existing share capital (which as in previous years is accompanied by a disapplication of shareholders' preemption rights), an additional authority to allot shares (but only in the context of a rights issue) up to an aggregate amount equal to one-third of the existing share capital. Overall in the case of a rights issue the Directors on behalf of the Company could issue shares so as to enlarge the Company's share capital by an amount equal to two-thirds of the existing share capital without further shareholder authority. This would ensure that the Company has the maximum possible flexibility (consistent with evolving market practice) to respond to circumstances and opportunities as they arise. As set out in the explanatory notes to the Notice of General Meeting, the Directors have no present intention of exercising this authority.
The explanatory notes which appear on pages 10 to 11 of this document give further explanation regarding the re-election of Directors and of the special business proposed to be passed at the Annual General Meeting.
Your Directors unanimously consider that all the resolutions to be put to the Annual General Meeting are in the best interests of the Company and its shareholders as a whole and recommend that you vote in favour of them as we intend to do in respect of our own shareholdings.
Yours faithfully,
Strone Macpherson Chairman
Notice is hereby given that the Annual General Meeting of Close Brothers Group plc will be held at 10 Crown Place, London, EC2A 4FT on 18 November 2010 at 11.00 a.m. for the purpose of transacting the following business as ordinary resolutions (as regards resolutions 1 to 14) and as special resolutions (as regards resolutions 15 to 17).
and so that the Board may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter,
such authorities to apply until the end of next year's Annual General Meeting (or, if earlier, until the close of business on 18 February 2012) but, in each case, during this period the Company may make offers and enter into agreements which would, or might, require shares to be allotted or rights to subscribe for or convert securities into shares to be granted after the authority ends and the Board may allot shares or grant rights to subscribe for or convert securities into shares under any such offer or agreement as if the authority had not ended.
and so that the Board may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter; and
(b) in the case of the authority granted under paragraph (a) of resolution 14 and/or in the case of any sale of treasury shares for cash to the allotment (otherwise than under paragraph (a) above) of equity securities or sale of treasury shares up to a nominal amount of £1,810,821,
such power to apply until the end of next year's Annual General Meeting (or, if earlier, until the close of business on 18 February 2012) but, in each case, during this period the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the power ends and the Board may allot equity securities (and sell treasury shares) under any such offer or agreement as if the power had not ended.
Elizabeth Lee Company Secretary 14 October 2010
By order of the Board Registered Office: 10 Crown Place London EC2A 4FT
Alternatively, shareholders may appoint a proxy electronically by visiting www.capitashareportal.com and following the instructions provided.
CREST members can appoint a proxy by utilising the CREST electronic appointment service in accordance with the procedures set out in Notes (8) to (11).
IMPORTANT: in any case your proxy form must be received by the Company's registrars no later than 48 hours before the time appointed for holding the Annual General Meeting.
Resolutions 1 to 14 are proposed as ordinary resolutions. This means that for each of those resolutions to be passed, more than half of the votes cast must be in favour of the resolution. Resolutions 15 to 17 are proposed as special resolutions. This means that for each of those resolutions to be passed, at least threequarters of the votes cast must be in favour of the resolution. The notes on the following pages give an explanation of resolutions 4 to 11 and 14 to 17 only, on the basis that these resolutions are in respect of the re-election of directors and the special business to be transacted at the 2010 AGM.
As a result of new guidance in the UK Corporate Governance Code, all Directors will retire and stand for reelection at the Annual General Meeting.
Resolutions 4 to 11 are seeking approval for the re-election of Strone Macpherson, Preben Prebensen, Stephen Hodges, Jonathan Howell, Bruce Carnegie-Brown, Jamie Cayzer-Colvin, Ray Greenshields and Douglas Paterson as Directors. Biographical details of the Directors are set out on pages 8 to 9 of the Annual Report and Accounts for the financial year ended 31 July 2010.
Paragraph (a) of resolution 14 would give the Directors the authority to allot ordinary shares or grant rights to subscribe for or convert any securities into ordinary shares up to an aggregate nominal amount equal to £12,072,143 (representing 48,288,572 ordinary shares of 25p each). This amount represents approximately one-third of the issued ordinary share capital (excluding treasury shares) of the Company as at 7 October 2010, the latest practicable date prior to publication of this Notice.
In line with guidance issued by the Association of British Insurers, paragraph (b) of resolution 14 would give the Directors authority to allot ordinary shares or grant rights to subscribe for or convert any securities into ordinary shares in connection with a rights issue in favour of ordinary shareholders up to an aggregate nominal amount equal to £24,144,286 (representing 96,577,144 ordinary shares), as reduced by the nominal amount of any shares issued under paragraph (a) of resolution 14. This amount (before any reduction) represents approximately two-thirds of the issued ordinary share capital (excluding treasury shares) of the Company as at 7 October 2010, the latest practicable date prior to publication of this Notice.
The Directors have no present intention to exercise either of the authorities sought under this resolution 14. However, if they do exercise the authorities, the Directors intend to follow ABI recommendations concerning their use.
As at 7 October 2010 4,801,601 ordinary shares were held by the Company in Treasury.
Resolution 15 would give the Directors the authority to allot ordinary shares (or sell any ordinary shares which the Company elects to hold in Treasury) for cash without first offering them to existing shareholders in proportion to their existing shareholdings.
This authority would be, similar to previous years, limited to allotments or sales in connection with preemptive offers and offers to holders of other equity securities if required by the rights of those shares or as the Board otherwise considers necessary, or otherwise up to an aggregate nominal amount of £1,810,821 (representing 7,243,284 ordinary shares). This aggregate nominal amount represents approximately 5% of the issued ordinary share capital of the Company as at 7 October 2010, the latest practicable date prior to publication of this Notice. In respect of this aggregate nominal amount, the Directors confirm their intention to follow the provisions of the Pre-Emption Group's Statement of Principles regarding cumulative usage of authorities within a rolling 3-year period where the Principles provide that usage in excess of 7.5% should not take place without prior consultation with shareholders.
The authority will expire at the earlier of 18 February 2012 and the conclusion of the Annual General Meeting of the Company held in 2011.
Resolution 16 would give the Company the right to make market purchases of its own shares.
The authority in respect of 14,486,572 ordinary shares (10% of the Company's ordinary share capital in issue (excluding treasury shares) at 31 July 2010 and 7 October 2010 (the latest practicable date prior to the publication of this letter)) will expire at the earlier of 18 February 2012 and the conclusion of the Annual General Meeting to be held in 2011. The resolution specifies the maximum and minimum prices at which shares may be bought. Share purchases would only be made where the Directors believed that they were in the best interests of the Company, would promote the success of the Company and would enhance earnings per share, taking into account other available investment opportunities and the overall financial position of the group. Shares purchased under this authority become treasury shares which the Company can cancel or hold for sale for cash or use to meet the obligations under the Company's employee share schemes.
The total number of rights and options to subscribe for equity shares outstanding at 7 October 2010 related to 6,914,715 ordinary shares, representing 4.77% of the Company's ordinary share capital in issue (excluding treasury shares). If the full authority to purchase shares (both the existing authority and that sought at the 2010 Annual General Meeting) were to be used then those rights and options to subscribe for equity shares would represent 5.95% of the Company's issued share capital (excluding treasury shares) at 7 October 2010.
Resolution 17 would allow the Company to hold general meetings on 14 clear days' notice. Changes made to the Companies Act 2006 by the Shareholders' Rights Regulations increase the notice period required for general meetings of the Company to 21 clear days unless shareholders approve a shorter notice period, which cannot however be less than 14 clear days. (AGMs will continue to be held on at least 21 clear days' notice.)
Until the coming into force of the Shareholders' Rights Regulations on 3 August 2009, the Company was able to call general meetings other than an annual general meeting on 14 clear days' notice without obtaining such shareholder approval. In order to preserve this ability, Resolution 17 seeks such approval. The shorter notice period would not be used as a matter of routine for such meetings, but only where the flexibility is merited by the business of the meeting and is thought to be to the advantage of shareholders as a whole. The approval will be effective until the Company's next Annual General Meeting, when it is intended that a similar resolution will be proposed.
Note that the changes to the Companies Act 2006 mean that, in order to be able to call a general meeting on less than 21 clear days' notice, the Company must make a means of electronic voting available to all shareholders for that meeting. The Company is in compliance with this requirement.
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