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Qrf

Proxy Solicitation & Information Statement Apr 17, 2015

3990_rns_2015-04-17_e6663a11-57c5-45eb-9834-1a0607670b2e.pdf

Proxy Solicitation & Information Statement

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PROXY FORM ANNUAL GENERAL MEETING OF QRF COMM. VA

The Company must be notified of the proxy in writing by depositing it at the Company's registered office (Leopold de Waelplaats 8/1, 2000 Antwerp) or sending it by fax to number +32 3 369 94 24.

The Company must receive the proxy form no later than 13 May 2015.

The undersigned, the Grantor

  1. Legal entity:

  2. Company name:………………………………………………………………………………

  3. Legal form: ……………………………………………………………………………………………………
  4. Company number: ……………………………………………………………………………………
  5. Registered office:…………………………………………………………………………………….

…………………………………………………………………………………….

  • Duly represented by:…………………………………………………………………………..
  • Residing at: ……………………………………………………………………………………………………

OR

  1. Natural person:

  2. Surname: ……………………………………………………………………………………………………

  3. First name: ………………………………………………………………………………………………………
  4. Address: …………………………………………………………………………………………………………….

……………………………………………………………………………………………………………

Holder of:

………………………………dematerialised shares

………………………………ordinary registered shares

in

  • full ownership
  • bare ownership
  • usufruct

of the public Regulated Real Estate Company under Belgian law, the partnership limited by shares, "Qrf", with its registered office at Leopold de Waelplaats 8/1, Antwerp, with enterprise number 0537.979.024, hereby appoints as special proxy:

…………………………………………………………………………………………………………………………………………… (the Representative)

To whom he/she grants all powers with the possibility of substitution to represent him/her at the General Meeting of Shareholders of the aforementioned partnership limited by shares "Qrf" which will be held at Congress Center Lamot, Van Beethovenstraat 8-10, 2800 Mechelen on Tuesday, 19 May 2015 at 2 p.m. with the agenda described here below, and to vote for his/her account according to the intention made known here below.

The representatives will have to prove their identity to be admitted to the general meeting and the representatives or special proxies of legal entities will have to present the documents proving their representational authority and no later than immediately prior to the meeting.

The undersigned herewith instructs the representative at the general meeting:

  • to vote according to his own insight;
  • to vote in the manner as stated here below:
Agenda point Proposal for resolution YES NO ABSTAIN
1 Acknowledgement
and
discussion
of
the
financial
statements and consolidated
financial
statements
of
the
company as of 30th December
2014 and the reports of the
statutory
manager,
including
the
declaration
concerning
corporate
governance,
regarding
the
financial
statements and consolidated
financial
statements
of
the
company as of 30th December
2014.
Since it is purely a matter
of acknowledgement, no
resolution needs to be
adopted by the general
meeting.
2 Acknowledgement
and
discussion of the reports of the
statutory auditor concerning the
aforementioned
financial
statements.
Since it is purely a matter
of acknowledgement, no
resolution needs to be
adopted by the general
meeting.
Agenda point Proposal for resolution YES NO ABSTAIN
3 Approval
of
the
financial
statements
closed
on
30th
December
2014
and
the
allocation of profits.
The
general
meeting
approves
the
financial
statements
closed
on
30th
December
2014.
The
general
meeting
decides to allocate the
profits
from
the
past
financial
year
in
the
manner proposed by the
statutory
manager
whereby a gross divided
of €1.30 per share is paid
out.
4 Approval of the remuneration
report.
The
general
meeting
approves
the
remuneration
report
in
relation to the financial
year
closed
on
30th
December 2014.
5 Approval
of
the
statutory
financial
statements
and
allocation of the profits of the
acquired
company
Century
Center Parking NV. relating to
the period between 19th June
2013 and 7th November 2014.
The
general
meeting
approves the statutory
financial statements of
the
acquired
company
Century Center Parking
NV,
including
the
allocation
of
profits,
relating
to
the
period
between 19th June 2013
and 7th November 2014.
6 Granting of discharge to the
statutory
manager,
the
permanent
representative
of
the statutory manager and the
statutory auditor.
The
general
meeting
grants, by separate vote,
discharge to the statutory
manager, the permanent
representative
of
the
statutory manager
and
the
statutory
auditor
regarding
the
duties
performed
by
them
during the financial year
closed
on
30th
December 2014.
Agenda point Proposal for resolution YES NO ABSTAIN
7 Granting of discharge to the
former directors and permanent
representatives of the acquired
company
Century
Center
Parking NV in relation to the
exercise
of
their
mandate
during the period between 19th
June 2013 and 7th November
2014.
The
general
meeting
grants discharge to the
former directors of the
acquired
company
Century Center Parking
NV and their permanent
representatives
regarding their mandate
during
the
period
between 19th June 2013
and 7th November 2014.
8 Questions
from
the
shareholders to the directors
concerning their reports or the
agenda points and questions to
the statutory auditor concerning
his reports.
No vote required.

The Grantor declares to be aware of the fact that after notification of the convocation to participate in the General Meeting one or more shareholders who together own at least 3% of the share capital of the Company, may place new items on the agenda for the meeting or new proposals for decisions with regard to matters included on the agenda or to be included therein.

No later than 4 May 2015 the Company will publish an amended agenda if it has received in a valid manner new items or proposals for decision which must be included in the agenda of the meeting. In that case the Company will provide the shareholders with a new proxy form containing these new items or proposals for decisions and the following rules shall apply:

(a) if this proxy is duly brought to the notice of the Company prior to the publication of the amended agenda of the meeting, this proxy will remain valid for those items on the agenda of the meeting which were originally stated in the convocation to attend the meeting;

(b) if the Company has published an amended agenda which contains one or more new proposals for decision for items which were originally included on the agenda, the law authorises the Representative during the meeting to deviate from any voting instructions which the Grantor originally gave, if, in the opinion of the Representative, performance of these instructions might damage the interests of the Representative. The Grantor must inform the Representative hereof;

(c) if the Company has published an amended agenda containing new items, the law requires this proxy to state whether the Representative is authorised to vote on these new items or whether he must abstain.

Taking the instructions referred to here above in point (c) into account:

  • the Grantor authorises the Representative to vote on the new items which have been included on the agenda for the meeting
  • or
  • the Representative instructs the Grantor to abstain from voting on the new items which have been included on the agenda for the meeting

If the Grantor has not checked either of the boxes here above or if he has checked them both, the Representative must abstain from voting on the new matters which have been included on the agenda for the meeting.

This proxy is irrevocable. The shareholders who have granted a valid proxy for the meeting can no longer vote in person or by letter.

Done at …………………………………….……………., on ………/…….…/2015

Signatures: ………………………………………. (*)

(*) Legal entities must state the surname, first name and position of the person signing the proxy.

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