AGM Information • Apr 14, 2023
AGM Information
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AVENUE DU BOURGET 3, 1140 BRUSSELS TVA BE 0456.810.810 RLE BRUSSELS (the "Company")
| The undersigned (surname, name / company name): |
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| Domicile / company address: |
| Holder of (dematerialised / registered 1 ) shares of Orange Belgium SA on the Record date (Wednesday 19 April 2023 at 24 hours – Belgian time), decides to vote by correspondence in advance of the ordinary and special general meeting of shareholders of Orange Belgium SA, which will be held on Wednesday 3 May 2023 at 11.00 hours at Evere (1140 Brussels), Avenue du Bourget 3. |
| 1 Cross out what is not applicable |
The general meeting approves the remuneration report for the financial year ended 31 Decem ber 2022.
• Approval of the Company's annual accounts for the financial year ended 31 December 2022 and appropriation of the result. Presentation of the annual consolidated accounts as at the same date.
The general meeting approves the Company's annual accounts for the financial year ended 31 December 2022, including the appropriation of the result as proposed.
The general meeting decides to grant an identical profit premium pursuant to the Law of 22 May 2001 regarding the employee participation in the company's capital and the establishment of a profit premium for employees, in order to involve the employees in the results of the financial year starting on 1 January 2022 and ending on 31 December 2022. The identical profit premium that the general meeting decides to grant the employees shall comply with the following terms:
Proposed resolution No. 3 :
The general meeting grants the directors discharge for the performance of their function up to and including 31 December 2022.
The general meeting grants the statutory auditor discharge for the performance of its function up to and including 31 December 2022.
• Upsize SA/NV – operation assimilated to a merger by absorption dd. 14 December 2022 – approval of the annual accounts closed on 30 June 2022 of the absorbed com pany and discharge of the directors and the statutory auditor.
After the presentation of the management report and the report of the statutory auditor on the annual accounts closed on 30 June 2022 of Upsize SA/NV, the general meeting – pursuant to Article 12:58 of the Code on Companies and Associations – approves said annual accounts and grants discharge respectively to the directors and the statutory auditor for the performance of their mandates up to and including 30 June 2022.
• Board of directors: end of mandates,renewals and appointments. The mandate ofthe fol lowing directors ends immediately after this general meeting: Mr Matthieu BOUCHERY, Mrs Clarisse HERIARD DUBREUIL, Mrs Mari-Noëlle JÉGO-LAVEISSIÈRE, K2A MANAGEMENT AND INVESTMENT SERVICES BVBA represented by Mr Wilfried VERSTRAETE, LEADERSHIP AND MANAGEMENT ADVISORY SERVICES SPRL repre sented by Mr Grégoire DALLEMAGNE, Mr Christian LUGINBÜHL, Mr Xavier PICHON, THE HOUSE OF VALUE – ADVISORY & SOLUTIONS BV represented by Mr Johan DESCHUYFFELEER, SOCIÉTÉ DE CONSEIL EN GESTION ET STRATÉGIE D'ENTRE - PRISES SPRL represented by Mrs Nadine ROZENCWEIG-LEMAITRE and Mr Jean-Marc VIGNOLLES.
The general meeting resolves to re-appoint Mr Matthieu BOUCHERY as director for a term of four years. His mandate will expire after the ordinary general meeting in 2027.
The general meeting resolves to re-appoint Mrs Clarisse HERIARD DUBREUIL as director for a term of four years. Her mandate will expire after the ordinary general meeting in 2027.
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The general meeting resolves to re-appoint Mrs Mari-Noëlle JÉGO-LAVEISSIÈRE as director for a term of four years. Her mandate will expire after the ordinary general meeting in 2027
The general meeting resolves to re-appoint BVBA K2A MANAGEMENT AND INVESTMENT SERVICES represented by Mr Wilfried VERSTRAETE as director for a term of four years. Its man date will expire after the ordinary general meeting in 2027. It appears from the elements known by the Company and from the statement made by BVBA K2A MANAGEMENT AND INVEST-MENT SERVICES represented by Mr Wilfried VERSTRAETE that they meet the independence criteria set out in article 7:87 of the Code on Companies and Associations and in article 3.5 of the Code of Corporate Governance.
Not to be usedThe general meeting resolves to re-appoint SPRL LEADERSHIP AND MANAGEMENT ADVI - SORY SERVICES (LMAS) represented by Mr Grégoire DALLEMAGNE as director for a term of four years. Its mandate will expire after the ordinary general meeting in 2027. It appears from the elements known by the Company and from the statement made by SPRL LEADERSHIP AND MANAGEMENT ADVISORY SERVICES represented by Mr Grégoire DALLEMAGNE that they – while exceeding by one year the twelve-year limit applicable to independent directors – can be considered as being effectively independent within the meaning of Article 7:87 of the Code on Companies and Associations, since they have no relationship with the company or with a major shareholder of the latter that is likely to jeopardise their independence. The board of directors of the Company further considers that this one-year extension is justified by the need to ensure continuity among the independent directors during a complex integration period.
The general meeting resolves to re-appoint Mr Christian LUGINBÜHL as director for a term of four years. His mandate will expire after the ordinary general meeting in 2027.
The general meeting resolves to re-appoint Mr Xavier PICHON as director for a term of four years. His mandate will expire after the ordinary general meeting in 2027.
The general meeting resolves to re-appoint BV THE HOUSE OF VALUE – ADVISORY & SOLU - TIONS represented by Mr Johan DESCHUYFFELEER as director for a term of four years. Its mandate will expire after the ordinary general meeting in 2027.
The general meeting resolves to re-appoint Mr Jean-Marc VIGNOLLES as director for a term of four years. His mandate will expire after the annual general meeting in 2027.
The general meeting resolves to proceed to the appointment of Mrs Caroline GUILLAUMIN as director of the Company, with effect as of today, for a term of four years. Her mandate will be unremunerated and will expire after the ordinary general meeting in 2027.
The general meeting resolves to proceed to the appointment of Mrs Inne MERTENS as director of the Company, with effect as of today, for a term of four years. Her mandate will expire after the ordinary general meeting in 2027. It appears from the elements known by the Company and from the statement made by Mrs Inne MERTENS that she meets the independence criteria set out in article 7:87 of the Code on Companies and Associations and in article 3.5 of the Code of Corporate Governance.
The general meeting resolves to proceed to the appointment of Mr Bernard RAMANANTSOA as director of the Company, with effect as of today, for a term of four years. His mandate will expire after the ordinary general meeting in 2027. It appears from the elements known by the Company and from the statement made by Mr Bernard RAMANANTSOA that the latter - while having sat on the board of directors of Orange SA as an independent director - can be considered as being effectively independent within the meaning of Article 7:87 of the Code on Companies and Associations, since he has no relationship with the company or with a major shareholder of the latter that is likely to jeopardise his independence. The board of directors of the Company considers that his experience, his sector expertise and the independence of mind that he has demonstrated in the exercise of his mandates will make a useful contribution to the work of the board.
On the proposal of the board of directors, the general meeting resolves as follows:
• Statutory auditor: end of mandate - appointment.
The general meeting takes notice of the fact that the mandate of the statutory auditor of the Company ends immediately after this general meeting. On the recommendation of the audit committee and on the proposal of the board of directors, the general meeting has decided to assign the mandate of the auditor to the corporation with limited responsibility, Deloitte Bedrijfsrevisoren/Réviseurs d'Entreprises BV/SRL, registered office located at Gateway building, Luchthaven Brussel Nationaal 1 J, B-1930 Zaventem, represented by Nico Houthaeve, certified auditor, for a 3-year period from today onwards, to execute the audit for the periods ended 31 December 2023, 2024 en 2025.
The annual fees of the auditor amount to 375,000 EUR, excluding contribution to the Institut des Réviseurs d'Entreprises / Instituut van de Bedrijfsrevisoren (i.e. 1.3% of our fees plus a fixed amount per mandate of 40 EUR) and excluding VAT. These fees will be yearly adapted to the index of consumption prices.
• Approval of article 11 of the EUR Credit Facility Agreement to be entered into between Atlas Services Belgium SA and the Company related to the financing of the Company by Atlas Services Belgium SA. Article 11 allows Atlas Services Belgium SA under certain conditions to terminate the agreement if there is a change of control over the Company. Proposed resolution No. 20 :
Pursuant to article 7:151 of the Code on Companies and Associations, the general meeting approves article 11 of the EUR Credit Facility Agreement to be entered into between Atlas Services Belgium SA and the Company related to the financing of the Company by Atlas Services Belgium SA.
The general meeting grants full powers to B-DOCS SRL having its registered office at rue du Taciturne 27, 1000 Brussels, as well as to its respective employees, servants and agents, with right of substitution, to fulfil all required and/or necessary actions, procedures and/or formalities with the legal entities register, an enterprise counter ("Guichet d'entreprise"), the Belgian Official Journal and/or the Crossroads Bank for Enterprises, to ensure (i) the necessary filings, (ii) the publication in the Annexes to the Belgian Official Journal and, (iii) the recording/modification of the data in the Crossroads Bank for Enterprises.
Vote :
| Voting instruction on proposed resolution No. 1 | for | against | abstain | |
|---|---|---|---|---|
| On the proposal of the board of directors, the general meeting resolves as follows: | Voting instruction on proposed resolution No. 2 | for | against | abstain |
| - The remuneration of each independent director is fixed at a lump sum of thirty-six thousand euro (EUR 36,000) per full financial year. Additional remuneration of two thousand four hundred euro (EUR 2,400) will be granted to each independent director for each meeting of a committee of the Company of which that independent director is a member and which that independent director has personally attended. This additional remuneration is capped, for each independent director, at fourteen thousand four hundred euro (EUR 14,400) per financial year and per stat utory committee and at twelve thousand euro (EUR 12,000) for non-statutory committees. The payment of all remuneration will be made (where applicable pro rata) after the general meeting approving the annual accounts for the relevant financial year. |
Voting instruction on proposed resolution No. 3 | for | against | abstain |
| Voting instruction on proposed resolution No. 4 | for | against | abstain | |
| Voting instruction on proposed resolution No. 5 | for | against | abstain | |
| Voting instruction on proposed resolution No. 6 | for | against | abstain | |
| Voting instruction on proposed resolution No. 7 | for | against | abstain | |
| Voting instruction on proposed resolution No. 8 | e for |
d against |
abstain | |
| Voting instruction on proposed resolution No. 9 | for | against | abstain | |
| - The remuneration of the Chairman of the board of directors is fixed at a lump sum of seven ty-two thousand euro (EUR 72,000) per full financial year and for the entire duration of his man date as Chairman. Additional remuneration of two thousand four hundred euro (EUR 2,400) will be granted to the Chairman for each meeting of a committee of the Company of which the Chairman is a member and which he has personally attended. The above-mentioned caps will |
Voting instruction on proposed resolution No. 10 | for | against | abstain |
| Voting instruction on proposed resolution No. 11 | for | against | abstain | |
| s Voting instruction on proposed resolution No. 12 |
for | against | abstain | |
| Voting instruction on proposed resolution No. 13 | for | against | abstain | |
| also apply to him. The payment of all remuneration will be made (where applicable pro rata) | u Voting instruction on proposed resolution No. 14 |
for | against | abstain |
| after the general meeting approving the annual accounts for the relevant financial year. | Voting instruction on proposed resolution No. 15 | for | against | abstain |
| - An additional lump sum payment of EUR 3,000 is granted to the Vice-Chairman and to the presidents of the statutory committees. This remuneration will only be paid if the concerned |
Voting instruction on proposed resolution No. 16 | for | against | abstain |
| person is an independent director of the Company or the Chairman of the board. The payment | Voting instruction on proposed resolution No. 17 | for | against | abstain |
| of this additional lump sum will be made (where applicable pro rata) after the general meeting o approving the annual accounts for the relevant financial year. |
be Voting instruction on proposed resolution No. 18 |
for | against | abstain |
| - The mandate of the other directors is not remunerated, pursuant to article 20 of the Company's | Voting instruction on proposed resolution No. 19 | for | against | abstain |
| Articles of Association and the Company's Corporate Governance Charter. | Voting instruction on proposed resolution No. 20 | for | against | abstain |
| • Statutory auditor: end of mandate - appointment. | Voting instruction on proposed resolution No. 21 | for | against | abstain |
| t t o The general meeting takes notice of the fact that the mandate of the statutory auditor of the Company ends immediately after this general meeting. On the recommendation of the audit N committee and on the proposal of the board of directors, the general meeting has decided to assign the mandate of the auditor to the corporation with limited responsibility, Deloitte Bedrijfsrevisoren/Réviseurs d'Entreprises BV/SRL, registered office located at Gateway building, Luchthaven Brussel Nationaal 1 J, B-1930 Zaventem, represented by Nico Houthaeve, certi fied auditor, for a 3-year period from today onwards, to execute the audit for the periods ended 31 December 2023, 2024 en 2025. |
The forms to vote by correspondence addressed to the Company in respect of this meeting will be valid for all subsequent meetings to be held with the same agenda. Forms not mentioning any voting instruction or abstention are null and void. When during the meeting a proposed resolution for which a vote has been casted is modified, the vote casted remotely will be disregarded. All forms for voting by correspondence which the Company would have received before the |
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| The annual fees of the auditor amount to 375,000 EUR, excluding contribution to the Institut des Réviseurs d'Entreprises / Instituut van de Bedrijfsrevisoren (i.e. 1.3% of our fees plus a fixed |
publication of a revised agenda in accordance with article 7:130 of the Belgian Code on Compa nies and Associations remain valid for the agenda items they cover. As an exception to this rule, |
All forms for voting by correspondence which the Company would have received before the publication of a revised agenda in accordance with article 7:130 of the Belgian Code on Companies and Associations remain valid for the agenda items they cover. As an exception to this rule, any vote on an agenda item for which in accordance with article 7:130 of the Belgian Code on Companies and Associations a new draft resolution has been tabled is disregarded.
The forms for voting by correspondence must arrive at the Company at the latest on Thursday 27 April 2023 at 16.00 hours by e-mail ([email protected]) or by postal services (at the registered office of the Company – to the attention of Mrs Anske De Porre).
| Done in ………………………………….on ……………………………………………… 2023 |
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Signature : ……………………………………………………………………………………………...
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