AGM Information • Apr 22, 2020
AGM Information
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the Ordinary and Extraordinary General Meeting of Securities holders that will take place on Friday May 22th, 2020 for the purpose of considering and voting on the following agenda in the presence of Maître Salvino Sciortino, Notaire, rue du Pont 98 à 4020 Liège.
Madam, Sir,
We have the honour to inform you of the holding of the Ordinary and Extraordinary General Meeting of SA Mithra Pharmaceuticals this Friday 22 May 2020 at 14:00 precisely in the presence of the Notary Salvino Sciortino, Notary instrumenting rue du Pont 98 at 4020 Liège.
The agenda of this meeting is attached as well as the documents relating to this meeting.
As indicated in our press release of 22 April last, in the context of the health crisis linked to the Covid-19 epidemic, the Company has taken the necessary measures to organize the General Meeting remotely, without the physical presence of the holders of securities, in accordance with article 6 of Royal Decree No. 4.
Consequently, and in derogation of the convocation published in the press, shareholders will be required to cast their votes by proxy only. On this basis, only those shareholders who have communicated their proxy form in accordance with the instructions set out below will be entitled to vote at this Ordinary and Extraordinary General Meeting.
In order to vote to the Ordinary and extraordinary General Meeting, shareholders must comply with the following formalities:
It will not be possible to take part in this meeting but only to be represented by proxy.
Holders of registered shares who wish to be represented at the Shareholders' Meeting must also return the proxy form attached to the notice of meeting, duly completed and signed. Mithra Pharmaceuticals SA must have received such participation notices no later than May 18th, 2020. They may be sent either by regular mail to the address of the registered office of the company or by fax or by e-mail (see useful information hereafter).
If these conditions are not met, the company will not recognize the proxy holder's powers. Owners of registered shares wishing to be represented must also comply with the participation notification procedure described above.
Holders of dematerialized shares who wish who wish to be represented by proxy at the Meeting will have to send a duly filled out and signed proxy form. Mithra Pharmaceuticals SA must have received such proxies no later than May 18th, 2020. They may be sent either by regular mail to the address of the registered office of the company or by fax or by e–mail (see useful information hereafter). If these conditions are not met, the company will not recognize the proxy holder's powers. The proxy from is available at the registered office of the company and on its website (www.mithra.com).
Such request shall be dealt with only if it is accompanied by a document attesting possession of the aforementioned share percentage (in the case of registered shares, a certificate certifying the registration of the corresponding shares in the share register of the company; for dematerialized shares, a certificate issued by an authorized account holder or settlement organization, certifying the registration of the shares in one or more accounts).
Should certain shareholders exercise this right, Mithra Pharmaceuticals SA shall, no later than May 7 th , 2020, publish, as the original agenda was, an updated agenda with additional items and proposed resolutions related thereto and/or additional proposed resolutions. Simultaneously, the company will make amended forms for voting by proxy available to its shareholders through its website (www.mithra.com). However, proxies notified to the company prior to the publication of an updated agenda remain valid for the items referred to in such proxies. As an exception, for the items for which new proposed resolutions are submitted in accordance with article 7:130 of the CCA, the proxy holder may, at the Meeting, deviate from instructions given by the principal if performing such instructions would compromise the principal's interests. He must inform the principal. The proxy must mention whether the proxy holder may vote on new topics added to the agenda or whether he must abstain from voting.
The items or motions for a resolution submitted will be dealt with only if the concerned shareholder(s) have completed the notification and registration process.
For the Board of directors,
Fanny Rozenberg – Secrétaire du conseil d'administration Sur procuration spéciale
Useful information : Mithra Pharmaceuticals SA Assemblée Générale 5, rue Saint-Georges 4000 Liège Fax: +32(0)4.349.28.21 E-mail : [email protected] Site Internet : http://www.mithra.com
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