Proxy Solicitation & Information Statement • Mar 29, 2019
Proxy Solicitation & Information Statement
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The undersigned, (full name and address of the shareholder; for a legal person, full name and registered office)
…………………………………………………………………………………………………… …………………………………………………………………………………………………….
Declares to be holder of (number) ……….. share(s) of no nominal value of the naamloze vennootschap (type of limited company) KBC Group, for which he/she/it declares:
(full name of one solitary proxy1 )
___________________________
……………………………………………………………………………………………………
pursuant to and in accordance with the terms of Article 28 of the company's articles of association for the purpose of representing him/her/it at the Annual General Meeting and the subsequent Extraordinary General Meeting of the shareholders of KBC Group NV, for which the agendas are included under point II below, which will be held at the company's registered office, 1080 Brussels, Havenlaan 2, on Thursday 2 May 2019, starting at 10 a.m.
1Article 547bis (1) of the Companies Code stipulates that a shareholder of KBC Group NV may only appoint one person as proxy for a particular general meeting except in the following cases:
– A shareholder can appoint a different person as proxy for each form of share (i.e. registered and book-entry) he/she/it possesses, and for each custody account he/she/it possesses if he/she/it has KBC Group NV shares on more than one custody account.
– A person that is a qualified shareholder that also acts professionally for the account of other natural or legal persons can grant proxy to each of the other natural or legal persons or to a third party appointed by them.
Shareholders are requested to complete and sign a separate proxy form for each proxy he/she/it wishes to appoint.
This gives no entitlement to a vote.
This gives no entitlement to a vote.
This gives no entitlement to a vote.
_______________________________________
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
for against abstention
2If the shareholder (i) appoints a proxy who has a potential conflict of interests with the shareholder within the meaning of Article 547bis (4) of the Companies Code or (ii) does not fill in the name of the proxy (a blank proxy), and the proxy is assumed by someone with such a potential conflict of interests, then, in terms of the foregoing article, the proxy may only cast a vote provided he/she has specific voting instructions for each item on the agenda.
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
Motion to fix the statutory auditor's fee at an annual amount of 234 000 euros, to be adjusted annually on the basis of the consumer price index figure, with a maximum increase of 2% per year.
for against abstention
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
b. Resolution to re-appoint Mr. Alain Bostoen, as director for a period of four years, i.e. until the close of the Annual General Meeting of 2023.
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
c. Resolution to re-appoint Mr. Franky Depickere, as director for a period of four years, i.e. until the close of the Annual General Meeting of 2023.
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
d. Resolution to re-appoint Mr. Frank Donck, as director for a period of four years, i.e. until the close of the Annual General Meeting of 2023.
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
e. Resolution to re-appoint Mr. Thomas Leysen as an independent director within the meaning of and in line with the criteria set out in Article 526ter of the Companies Code for a period of four years, i.e. until the close of the Annual General Meeting of 2023.
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
The proposed changes in the composition of the Board of Directors will be discussed during the Annual General Meeting. In consideration of the advice issued by the Nomination Committee, the Board of Directors recommends the proposed appointments.
A brief CV for the proposed new director can be found in the 'Corporate governance statement' section of the annual report, which will be available at www.kbc.com from Friday, March 29, 2019.
A brief CV of the directors whose reappointment is proposed can be seen at www.kbc.com (Home – Corporate Governance – Leadership – Board of Directors: Members).
This gives no entitlement to a vote.
The Extraordinary General Meeting will take place on condition that the law introducing the Code on Companies and Associations as adopted by the Chamber at its plenary of 28 February 2019, has been published in the Belgian Official Gazette at the latest on 1 May 2019.
'Under the conditions laid down by law, the company and its direct and indirect subsidiaries may acquire and dispose of the shares of the company.'
'The company shall be administered by a Board of Directors and an Executive Committee, in accordance with the applicable legislation. The Board of Directors shall comprise at least three directors -who may or may not be shareholders- appointed by the General Meeting of Shareholders, on condition that at least three members of the Board have the capacity of independent director in accordance with the Code on Companies and Associations. The office of director may be revoked at any time.'
'For the rest, the Board of Directors may make all arrangements for the effective functioning of the Board of Directors, the committees of the Board of Directors and the Executive Committee.'
'The resolutions of the Board of Directors may also be passed by unanimous written agreement of the directors.'
'The Board of Directors is empowered to determine the company's general policy and strategy and to perform all acts which, by law, are reserved specifically for it. The Board of Directors is responsible for supervising the Executive Committee.
Within the limits of its authority, the Board of Directors may confer special powers on agents of its choice.'
'The Executive Committee is empowered to perform all acts that are necessary or useful in achieving the company's object, apart from those powers invested in the Board of Directors pursuant to Article 18.'
'The resolutions of the Executive Committee may be passed by unanimous written agreement of its members.'
'The company shall be represented by either two members of the Executive Committee, or one member of the Executive Committee acting together with either a senior general manager, the secretary to the Board of Directors, the secretary to the Executive Committee or the Group Secretary.
With regard to the powers of the Board of Directors and without prejudice to the previous paragraph, the company may also be represented by two directors, one of whom is required to be a member of the Executive Committee.
Lastly, the company may be represented by persons especially empowered for that purpose.'
'Supervision of the company's financial situation and annual accounts shall be exercised by one or more statutory auditors who are appointed and remunerated in accordance with statutory provisions.'
The last paragraph of Article 23 shall also apply to holders of ordinary bonds which are not convertible into shares and which have been issued before the taking into effect of the amendment to the Articles of Association decided upon by the Extraordinary General Meeting of Shareholders of 2 May two thousand and nineteen to the extent that this right is explicitly granted to them in the issue conditions of the securities concerned. In this case Articles 27, 28, 29 and 34 shall apply mutatis mutandis.'
'Copies and extracts shall be validly signed by two directors, one of whom is required to be a member of the Executive Committee.'
'The directors shall draw up a report each year accounting for their management.'
'The Board of Directors is authorised, in accordance with statutory provisions, to pay an interim dividend.'
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
for against abstention
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
5. Motion to replace the first sentence of Article 20, paragraph 2 of the Articles of Association by the following text:
'The Executive Committee shall comprise a maximum of ten members, appointed by the Board of Directors.'
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
'When the terms and conditions of Article 234, 235 or 236 of the Banking Act of 25 April 2014 are met with regard to taking recovery measures, and a capital increase is necessary to avoid a resolution procedure being initiated under the relevant conditions set out in Article 454 of the aforementioned Act, 10 to 15 days' notice must be given prior to the General Meeting of Shareholders on taking a decision on that capital increase. In that case, shareholders are not entitled to put other items on the agenda of that General Meeting of Shareholders and the agenda may not be revised.'
for against abstention
for against abstention
for against abstention If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
for against abstention
If you do not register a preference or a clear preference, you will be deemed to have voted 'for'.
must abstain from voting on new items that – in line with Article 533ter of the Companies Code – can be put on the agenda at the request of one or more shareholders together owning at least 3% of the share capital of the company.
Please tick the box if you do indeed wish to authorise the proxy to vote on such new agenda items: 4
Drawn up and signed in (town/city)…………………………on (date)………………………...2019
(signature of the shareholder, preceded by the words written in the signatory's own hand 'good for proxy')
…………………………………..
____________________________________
3Article 533ter (4), third paragraph, of the Companies Code states that the proxy must indicate whether the holder of the proxy is authorised to vote on new agenda items to be dealt with or whether he/she must abstain.
4 In the cases described in footnote 2, the proxy may only vote on new items put on the agenda provided that he/she is in possession of specific instructions for each item. These voting instructions may be given by means of the adjusted proxy form that will be available on the website at www.kbc.com (Home > Corporate Governance > General Meeting) no later than 29 March 2019.
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