AGM Information • Mar 29, 2019
AGM Information
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Convening notice for the Annual General Meeting and the Extraordinary General Meeting of KBC Group NV that will be held at the company's registered office at Havenlaan 2, 1080 Brussels, on Thursday, May 2, 2019 at 10 a.m.
The Annual General Meeting will start at 10 a.m. and will be followed immediately by the Extraordinary General Meeting.
To enable us to take care of the requisite formalities, you are kindly asked to arrive between 9 a.m. and no later than 9:30 a.m. at the latest for the purpose of drawing up the attendance roster.
Motion to fix the statutory auditor's fee at an annual amount of 234 000 euros, to be adjusted annually on the basis of the consumer price index figure, with a maximum increase of 2% per year.
The proposed changes in the composition of the Board of Directors will be discussed during the Annual General Meeting. In consideration of the advice issued by the Nomination Committee, the Board of Directors recommends the proposed appointments.
A brief CV for the proposed new director can be found in the 'Corporate governance statement' section of the annual report, which will be available at www.kbc.com from Friday, March 29, 2019.
A brief CV of the directors whose reappointment is proposed can be seen at www.kbc.com (Home – Corporate Governance – Leadership – Board of Directors: Members).
The Extraordinary General Meeting will take place on condition that the law introducing the Code on Companies and Associations as adopted by the Chamber at its plenary of 28 February 2019, has been published in the Belgian Official Gazette at the latest on 1 May 2019.
'Under the conditions laid down by law, the company and its direct and indirect subsidiaries may acquire and dispose of the shares of the company.'
'The company shall be administered by a Board of Directors and an Executive Committee, in accordance with the applicable legislation.
The Board of Directors shall comprise at least three directors -who may or may not be shareholders- appointed by the General Meeting of Shareholders, on condition that at least three members of the Board have the capacity of independent director in accordance with the Code on Companies and Associations. The office of director may be revoked at any time.'
'For the rest, the Board of Directors may make all arrangements for the effective functioning of the Board of Directors, the committees of the Board of Directors and the Executive Committee.'
'The resolutions of the Board of Directors may also be passed by unanimous written agreement of the directors.'
'The Board of Directors is empowered to determine the company's general policy and strategy and to perform all acts which, by law, are reserved specifically for it. The Board of Directors is responsible for supervising the Executive Committee.
Within the limits of its authority, the Board of Directors may confer special powers on agents of its choice.'
'The Executive Committee is empowered to perform all acts that are necessary or useful in achieving the company's object, apart from those powers invested in the Board of Directors pursuant to Article 18.'
'The resolutions of the Executive Committee may be passed by unanimous written agreement of its members.'
'The company shall be represented by either two members of the Executive Committee, or one member of the Executive Committee acting together with either a senior general manager, the secretary to the Board of Directors, the secretary to the Executive Committee or the Group Secretary.
With regard to the powers of the Board of Directors and without prejudice to the previous paragraph, the company may also be represented by two directors, one of whom is required to be a member of the Executive Committee.
Lastly, the company may be represented by persons especially empowered for that purpose.'
'Supervision of the company's financial situation and annual accounts shall be exercised by one or more statutory auditors who are appointed and remunerated in accordance with statutory provisions.'
The last paragraph of Article 23 shall also apply to holders of ordinary bonds which are not convertible into shares and which have been issued before the taking into effect of the amendment to the Articles of Association decided upon by the Extraordinary General Meeting of Shareholders of 2 May two thousand and nineteen to the extent that this right is explicitly granted to them in the issue conditions of the securities concerned. In this case Articles 27, 28, 29 and 34 shall apply mutatis mutandis.'
'Copies and extracts shall be validly signed by two directors, one of whom is required to be a member of the Executive Committee.'
'The directors shall draw up a report each year accounting for their management.'
'The Board of Directors is authorised, in accordance with statutory provisions, to pay an interim dividend.'
'When the terms and conditions of Article 234, 235 or 236 of the Banking Act of 25 April 2014 are met with regard to taking recovery measures, and a capital increase is necessary to avoid a resolution procedure being initiated under the relevant conditions set out in Article 454 of the aforementioned Act, 10 to 15 days' notice must be given prior to the General Meeting of Shareholders on taking a decision on that capital increase. In that case, shareholders are not entitled to put other items on the agenda of that General Meeting of Shareholders and the agenda may not be revised.'
The term "General Meetings" used here refers to both the Annual General Meeting and the Extraordinary General Meeting.
Under Article 536(2) of the Companies Code, a shareholder may only attend and vote at the General Meetings if the following two conditions are met:
In accordance with Article 27 of the Articles of Association, these terms apply mutatis mutandis, for the purpose of bond holders being permitted to take part in the General Meetings in an advisory voting capacity.
The right of a shareholder to attend and vote at the General Meetings is granted solely on the basis of the accounting record of the shares in the name of the shareholder on the record date, regardless of the number of shares that the shareholder possesses on the day of the General Meetings.
The record date is the 14th day prior to the General Meetings, i.e. Thursday, April 18, 2019 at midnight Belgian time.
Registered shares are recorded by their entry in the shareholders' register.
Book-entry shares are recorded by their entry on the accounts of a recognised account holder or clearing house. At the request of the holder of book-entry shares, the recognised account holder or clearing house supplies a certificate stating the number of book-entry shares entered in the name of the shareholder on his/her/its accounts on the record date with which the shareholder wishes to participate in the General Meetings.
The right of a bond holder to attend the General Meetings is similarly granted solely on the basis of the accounting record of the bonds in the name of the bond holder on the record date, regardless of the number of bonds that the bond holder holds on the day of the General Meetings. The foregoing provisions applying to registered and book-entry shares apply by analogy to bonds. Bearer bonds which are only issued abroad or which are subject to foreign law are recorded by their being presented to, or being entered on an account at, a financial intermediary.
Every shareholder and bond holder wishing to take part in the General Meetings must give notice of that fact no later than the sixth day before the date of the General Meetings, being no later than Friday, April 26, 2019, as follows:
The financial intermediary, recognised account holder or clearing institution, as the case may be, must attest to quantity of book-entry shares or bonds as entered in its books in the holder's name or the quantity of bearer shares as produced on the registration date that the share- or bond holder intends to represent at the General Meetings.
Attestation and notification of the wish to take part in the General Meetings must be emailed by the financial intermediary, recognised account holder or clearing institution to KBC Group NV at [email protected] no later than Friday, 26 April 2019.
Every shareholder and bond holder may arrange to be represented at the General Meetings by a single proxy, except in those cases provided for in Article 547bis (1), second paragraph, of the Companies Code. The relevant proxy form is available on the website www.kbc.com (Home > Corporate Governance > General Meeting). Shareholders and bond holders can also obtain a proxy form from the registered office upon production of their securities or of the certificate referred to in Article 474 of the Companies Code as issued by the recognised account holder or clearing house and evidencing ownership of their securities.
KBC Group NV must be in receipt of the signed proxy no later than Friday, April 26, 2019, in either original form or as an e-mail attachment sent to [email protected]. If the proxy is sent by email, please ensure the original proxy reaches KBC Group NV before the start of the General Meetings.
Proxies representing two or more shareholders and/or bond holders must also submit the proxy forms signed by those shareholders and/or bond holders by no later than Friday, April 26, 2019.
In a case of sub-delegation, there must be a perfect chain of signatures and KBC Group NV must receive a signed proxy for each stage in the chain in the manner set forth above.
Every shareholder and bond holder wanting to be represented must meet the admission requirements set out under item 1 above.
The right of one or more shareholders together owning at least 3% of the share capital of the company to put items on the agenda, as set forth in Article 533ter of the Companies Code and Article 26 of the Articles of Association, can be exercised until no later than Wednesday, April 10, 2019. In that event, in accordance with Article 533ter (3), first paragraph, of the Companies Code, an amended agenda will be published no later than the 15th day before the General Meetings, that is no later than Wednesday, April 17, 2019.
The right of shareholders to ask questions in writing as set forth in Article 540 of the Companies Code can be exercised until no later than Friday, April 26, 2019.
These rights can also be exercised electronically by sending an e-mail to [email protected]. More information on these rights is available on the company's website www.kbc.com (Home > Corporate Governance > General Meeting).
At www.kbc.com (Home > Corporate Governance > General Meeting), all information intended for shareholders as set down in Article 533bis (2) of the Companies Code is available as of Friday, March 29, 2019.
As of that date, shareholders and bond holders may also – by presenting their securities or a certificate confirming their securities holding as referred to in Article 474 of the Companies Code and issued by the recognised account holder or clearing house – obtain from the registered office copies of the documents to be presented to the General Meetings, the resolutions or comments by the Board of Directors with respect to the agenda items, and the forms to be used when voting by proxy.
The Board of Directors
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