AGM Information • Mar 22, 2019
AGM Information
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The shareholders are invited to attend the annual general meeting and the extraordinary general meeting that shall take place on Wednesday 24 April 2019 at 4.30 pm at the registered office of the company, in order to deliberate on the next agenda and proposals for resolution.
The agenda of the annual general meeting and the extraordinary general meeting is as follows:
Proposal for resolution: The General Meeting reappoints the following current, non-executive and independent directors of the Company: Mr Jean-Pierre Blumberg, Mr Chris (Christian Jan Maria) Peeters, Ms Marleen Willekens and Ms Jacqueline Heeren - de Rijk. The meeting hereby declares that these directors must be viewed as independent within the meaning of Article 526b of the Belgian Companies Code.
The General Meeting reappoints the following current non-executive director of the Company: Mr Gunther Gielen.
Mr Jean-Pierre Blumberg, Mr Chris Peeters, Ms Marleen Willekens, Ms Jacqueline Heeren - de Rijk and Mr Gunther Gielen receive remuneration for their mandates, with the annual remuneration of Mr Jean-Pierre Blumberg equalling € 25.000,00 (chairman) and the remuneration of the other directors amounting to € 20.000,00.
The mandates of Mr Jean-Pierre Blumberg, Mr Chris Peeters, Ms Marleen Willekens, Ms Jacqueline Heeren - de Rijk and Mr Gunther Gielen shall end immediately following the annual general meeting to be held in the year 2022, at which meeting it shall be resolved to approve the annual accounts closed as at 31 December 2021.
The Meeting hereby states that, effective today, the composition of the board of directors is as follows:
The profile of the directors, whose reappointment is proposed under point 7 of the agenda, is recorded in the Financial Annual Report 2018 which is available on the website (www.intervest.be) and at the registered office of the Company.
Reappointment of the auditor of the Company in view of the end of the auditor's mandate (*). Proposal for resolution: The General Meeting reappoints auditor Deloitte Bedrijfsrevisoren/Réviseurs d'Entreprises, a civil company with limited liability, with registered office at Gateway Building, Luchthaven Brussel Nationaal 1 J, B-1930 Zaventem, with company number 0429.053.863, represented by Mr Rik Neckebroeck, Company Auditor, as the auditor of the company for a term of 3 years that ends immediately after the annual general meeting that shall be held in the year 2022, at which meeting it shall be resolved to approve the annual accounts closed as at 31 December 2021.
Establishment of the annual compensation for the auditor of the Company.
Proposal for resolution: The General Meeting sets the annual compensation for the auditor of the Company, Deloitte Bedrijfsrevisoren/Réviseurs d'Entreprises (Deloitte Company Auditors), a civil company with limited liability, with registered office at Gateway Building, Luchthaven Brussel Nationaal 1 J, B-1930 Zaventem, with company number 0429.053.863, represented by Mr Rik Neckebroeck, Company Auditor, at € 74.000,00 (excluding expenses and excluding VAT and the 1,4% fee to the Belgian Institute of Company Auditors), to begin in the financial year commencing as at 1 January 2019.
Proposal for resolution to agree, in application of Article 556 of the Companies Code, that certain provisions of the Financing Agreements confer rights on third parties that have an influence on the assets of the Company or cause a debt or obligation to be incurred by the Company, the exercise of which depends on a change in control (as defined in the respective Financing Agreements) over (or a public takeover bid on) the Company.
In view of the fact that this is purely a matter of examination, the General Meeting does not need to take a resolution. Consequently, no proposal for a resolution has been included in this convocation regarding this agenda item.
The board of directors invites you to approve the authorisation by a separate vote on each of the agenda items (a), (b) and (c), whereby voting shall only take place on a sub-agenda item (ii) or (iii) if the sub-agenda item immediately preceding it is not accepted.
and to amend Article 7 of the Articles of Association accordingly.
"The board of directors is expressly authorised to increase the registered share capital on one or more occasions by the following amount:
(i) [ [to be completed: [percentage]% of the amount of the registered share capital on the date of the extraordinary general meeting of 24 April 2019 [or, in the case of a waiting meeting: 13 May 2019], rounded down to the nearest eurocent] (a) if the capital increase to be realised concerns a capital increase by cash contribution where the company shareholders have the possibility of exercising their preferential right, and (b) if the capital increase to be realised concerns a capital increase by cash contribution where the company shareholders have the possibility of exercising their irreducible priority allocation right (as referred to in the Act of 12 May 2014 on regulated real estate companies),]1
(ii) [ [to be completed: [percentage]% of the amount of the registered share capital on the date of the extraordinary general meeting of 24 April 2019 [or, in the case of a waiting meeting: 13 May 2019], rounded down to the eurocent] if the capital increase to be realised concerns a capital increase in the framework of the distribution of an optional dividend,]2
(iii) [ [to be completed: [percentage]% of the amount of the registered share capital on the date of the extraordinary general meeting of 24 April 2019 [or, in the case of a waiting meeting: 13 May 2019], rounded down to the eurocent] for all forms of capital increase other than those intended and approved in points (i) and (ii) above,]3
on the understanding that the share capital within the scope of the authorised capital cannot be increased by an amount higher than [to be completed: the amount of the share capital on the date of the extraordinary general meeting of 24 April 2019 [or, in the case of a waiting meeting: 13 May 2019]] in total for the period of five years from the date of the publication in the Appendices to the Belgian Official Gazette of the respective authorisation resolution of the general meeting. This authorisation may be renewed."
Proposal for resolution: Renewal of the authorisation of the board of directors, pursuant to Article 9 of the Articles of Association and Articles 620 et seq. of the Belgian Companies Code and without resolution by the general meeting, to proceed to acquire own equity shares as described in Article 9 of the Articles of Association in cases where this acquisition is necessary to protect the Company from serious and imminent harm, (whereby "serious and imminent harm" does not mean a public takeover bid on shares of the Company within the meaning of Article 607 of the Companies Code), effective for a period of three years from the date of the publication of this resolution in the Appendices of the Belgian Official Gazette.
Proposal for resolution: Authorisation for the executing notary to coordinate the Articles of Association of the Company and to sign and file a copy thereof with the clerk of the Commercial Court.
It is specified that in order to be approved, the proposals regarding renewal of the authorisation of the board of directors concerning 1) the authorised capital and the related amendment to the Articles of Association (agenda items I.2 and I.3), and 2) the acquisition of own equity shares (agenda item II), require the presence or representation of shareholders representing at least half of the share capital (unless it concerns a second extraordinary general meeting after the first extraordinary general meeting has not reached the required quorum; then the second extraordinary general meeting can deliberate regardless of the part of the capital represented by the shareholders present) and a majority of at least three quarters (agenda items I.2 and I.3) or at least four fifths (agenda item II) respectively of the
1 This paragraph shall only be inserted in the Articles of Association if the extraordinary general meeting approves one of the alternative proposals under item I.2.(a) on the agenda.
2 This paragraph shall only be inserted in the Articles of Association if the extraordinary general meeting approves one of the alternative proposals under item I.2.(b) on the agenda.
3 This paragraph shall only be inserted in the Articles of Association if the extraordinary general meeting approves one of the alternative proposals under item I.2.(c) on the agenda.
(*) Subject to approval by the Financial Services and Markets Authority (FSMA) of the agenda items, approval of which is required and which has not yet been obtained.
Please note that all dates and times indicated below are final deadlines and that these shall not be extended due to a weekend, a public holiday or any other reason.
Pursuant to Article 22 of the Articles of Association and Article 536 of the Belgian Companies Code, the right to participate in the general meeting and to exercise voting rights is granted by the accounting registration of the registered shares of the shareholder on the 14th day prior to the date of the general meeting at midnight (the "registration date"), i.e. on Wednesday 10 April 2019 at 12:00 midnight either by means of their registration in the Company's shareholder register or by their registration in the accounts of a certified account holder or settlement institution, irrespective of the number of shares held by the shareholder on the date of the general meeting.
The owners of registered shares who wish to participate in the meeting must inform the Company of their intention to do so no later than the 6th day prior to the date of the meeting. You may do this either by regular post or by sending an e-mail ([email protected]) no later than Thursday 18 April 2019.
The owners of dematerialised shares must file a certificate with the Company no later than Thursday 18 April 2019, issued by the certified account holder or the settlement institution, which includes an indication of the number of dematerialised shares for which the shareholder has declared he or she would like to participate in the general meeting.
Each shareholder is entitled to designate an authorised representative to represent him or her at the general meeting by filling in the proxy form that is available on the website www.intervest.be. The proxy must be signed by the shareholder, and the original proxy must be filed at the Company's registered office no later than on the 6th day prior to the date of the meeting, i.e. Thursday 18 April 2019.
Pursuant to, and subject to the limits of, the Belgian Companies Code, one or more shareholders who together own at least 3% of the share capital may place discussion items on the agenda of the general meeting and submit proposals for resolution with respect to the discussion items which are or shall be included on the agenda. The additional discussion items or proposals for resolution must be received by the company no later than on the 22nd day prior to the date of the general meeting, i.e. no later than Tuesday 2 April 2019. These discussion items/proposals for resolution may be sent by letter to the Company's registered office or to the following e-mail address: [email protected].
For more information on the aforementioned rights and the procedure for exercising them, please refer to the Company's website www.intervest.be.
Shareholders are entitled to submit questions in writing which shall be answered during the meeting, provided that the Company has received the questions no later than on the 6th day prior to the general meeting, i.e. no later than Thursday 18 April 2019. The written questions can be sent by letter to the Company's registered office or to the following e-mail address: [email protected].
For more information on the aforementioned rights and the procedure for exercising them, please refer to the Company's website www.intervest.be.
As of 22 March 2019, the aforementioned reports and documents are available for inspection by the shareholders at the Company's registered office upon presentation of proof of title. These documents can also be found on the website www.intervest.be via the following link: www.intervest.be/en/shareholders-meeting. Shareholders can also receive a free copy of these reports and documents.
If you would like to receive more information on this general meeting or the procedure for participating in this meeting, feel free to contact Jacqueline Mouzon on 00 32 3 287 67 87 or by e-mail: [email protected].
The board of directors
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