AGM Information • Mar 26, 2021
AGM Information
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(the agenda is written in Dutch, the English version is a non-official translation)
The shareholders are invited to attend the annual general meeting of Intervest Offices & Warehouses nv (hereinafter 'the Company') that will take place as at Wednesday 28 April 2021 at 3 pm at the office of the Company, in order to deliberate on the next agenda and proposals for resolution.
In view of the current health crisis and the corona measures in force, including the ministerial decree dated 28/10/2020, and bearing in mind the health and safety of the shareholders, members of the committee and the statutory auditor, the Company strongly advises its shareholders not to participate in the annual general meeting physically.
In light of the above, the Company points out that:
However, the Company points out that shareholders can only follow the annual general meeting via the webcast and cannot intervene or vote. Consequently, the webcast is not an electronic means of communication by which shareholders can actively participate remotely in the annual general meeting in the sense of Article 7:137 of the Belgian Companies and Associations Code (CAC), but merely an additional resource that the company is making available to the shareholders.
Depending on the evolution of the corona crisis and the government measures that are or will be applicable during the coming weeks, the Company can communicate new or additional information regarding the date, organisation and participation of/in the annual general meeting by means of a press release and on the Company's website (www.intervest.be/en).
INTERVEST OFFICES & WAREHOUSES nv Public regulated real estate company under Belgian law
Uitbreidingstraat 66 2600 Antwerp www.intervest.be
T + 32 3 287 67 67 VAT BE 0458 623 918 ANTWERP RLP

In view of the fact that this is purely a matter of examination, the general meeting does not need to take a decision. Consequently, no proposal for resolution has been included in this convocation regarding this agenda item.
In view of the fact that this is purely a matter of examination, the general meeting does not need to take a decision. Consequently, no proposal for resolution has been included in this convocation regarding this agenda item.
In view of the fact that this is purely a matter of examination, the general meeting does not need to take a decision. Consequently, no proposal for resolution has been included in this convocation regarding this agenda item.
Proposal for resolution: The general meeting approves the statutory annual accounts of the Company concerning the financial year that ended as at 31 December 2020, as well as the allocation of the result. Consequently, a dividend of € 1,53 gross per share, represented by coupon no. 24, will be paid out for 2020.
The remuneration policy is available on the Company's website www.intervest.be/en/shareholders-meeting.
Proposal for resolution: The general meeting approves the remuneration report, which forms a specific part of the corporate governance statement as included in the annual report of the supervisory board on the financial year that ended as at 31 December 2020.

Proposal for resolution: The general meeting grants discharge in a separate vote of the members of the supervisory board of the Company, who held these positions during the 2020 financial year for the transactions which took place during the 2020 financial year.
Proposal for resolution: The general meeting grants discharge in a separate vote to the statutory auditor of the Company who held this position during the 2020 financial year for the transactions which took place during the 2020 financial year.
Proposal for resolution: The general meeting reappoints Johan Buijs as (non-independent) member of the supervisory board. The mandate of Johan Buijs shall end immediately following the annual general meeting to be held in the year 2024, at which meeting it shall be resolved to approve the annual accounts closed as at 31 December 2023.
The mandate of Johan Buijs will be remunerated pursuant to the remuneration fixed for the members of the supervisory board by the annual general meeting of 29 April 2020.
The profile of Johan Buijs can be found in the annual report 2020 which is available on the Company's website (www.intervest.be/en).
Proposal for resolution: The general meeting decides to ratify the co-optation by the supervisory board dd. 29 July 2020 of Marco Miserez to a member of the supervisory board in replacement of Gunther Gielen as from 30 July 2020 and reappoints Marco Miserez as (non-independent) member of the supervisory board.
The mandate of Marco Miserez shall end immediately following the annual general meeting to be held in the year 2024, at which meeting it shall be resolved to approve the annual accounts closed as at 31 December 2023.
The mandate of Marco Miserez will be remunerated pursuant to the remuneration fixed for the members of the supervisory board by the annual general meeting of 29 April 2020.
The profile of Marco Miserez can be found in the Annual report 2020 which is available on the Company's website (www.intervest.be/en).

Proposal for resolution: The general meeting appoints Ann Smolders as independent member of the supervisory board. The mandate of Ann Smolders shall end immediately following the annual general meeting to be held in the year 2024, at which meeting it shall be resolved to approve the annual accounts closed as at 31 December 2023.
The mandate of Ann Smolders will be remunerated pursuant to the remuneration fixed for the members of the supervisory board by the annual general meeting of 29 April 2020.
Ann Smolders fulfils the independence requirements of article 7:106 (j° 7:87) of the Belgian CAC and of the stipulation 3.5 of the Belgian Corporate Governance Code 2020.
The profile of Ann Smolders is available on the Company's website (www.intervest.be/en/shareholders-meeting).
The general meeting hereby states that, effective today, the composition of the supervisory board is as follows:
Within the scope of financing the activities of the Company, Intervest Offices & Warehouses nv concluded in 2020 additional (re)financing agreement, i.e., (i) a term credit facility (Term Loan Facilities Agreement) for an amount of € 25.000.000 between the Company as the borrower and ING Belgium nv as the lender, (ii) a revolving credit facility for an amount of € 20.000.000 between the Company as the borrower and KBC Bank nv as the lender, (iii) a term credit facility (Term Loan Facilities Agreement) for an amount of € 25.000.000 between the Company as the borrower and ING Belgium nv as the lender, partly in replacement of the existing credit facility of € 27.500.000 with an expiry date of 31/01/2021, (iv) an additional back up-line linked to the Commercial Paper program for an amount of € 15.000.000 between the Company as the borrower and KBC Bank nv as the lender, (v) an additional back up-line linked to the Commercial Paper program for an amount of € 10.000.000 between the Company as the borrower and Belfius Bank nv as the lender, (vi) an issue of € 5.000.000 in the Commercial Paper program on the long term (VVD 12/05/2028) with Belfius Bank acting as dealer;

(i) to (vi) are hereafter collectively referred to as the "Financing Agreements".
Proposal for resolution: to agree, in application of Article 7:151 of the Belgian CAC, that certain provisions of the Financing Agreements confer rights on third parties that have an influence on the assets of the Company or cause a debt or obligation to be incurred by the Company, the exercise of which depends on a change in control (as defined in the respective Financing Agreements) over (or from a public takeover bid on) the Company.
(*) Subject to the approval by the Financial Services and Market Authority (FSMA), for the items of the agenda for which authorisation is required and not yet obtained.
Please note that all dates and times indicated below are final deadlines and that these will not be extended due to a weekend, a public holiday or any other reason.
Pursuant to Article 26 of the articles of association and article 7:134 of the Belgian CAC, the right to participate in the general meeting and to exercise voting rights is granted by the accounting registration of the registered shares of the shareholder on the 14th day prior to the date of the general meeting at 12:00 midnight (the "registration date"), i.e. on Wednesday 14 April 2021 at 12:00 midnight either by means of their registration in the Company's shareholder register or by their registration in the accounts of a certified account holder or settlement institution, irrespective of the number of shares held by the shareholder on the date of the general meeting.
The owners of registered shares who wish to participate in the meeting must inform the Company of their intention to do so no later than the 6th day prior to the date of the meeting. You may do this either by letter addressed to the Company or by sending an e-mail ([email protected]) no later than Thursday 22 April 2021.
The owners of dematerialised shares must file with the Company, no later than Thursday 22 April 2021, a certificate issued by the certified account holder or the settlement institution, which includes an indication of the number of dematerialised shares for which the shareholder has declared he or she would like to participate in the general meeting, either by letter addressed to the Company or by sending an e-mail to [email protected].

Each shareholder is entitled to designate an authorised representative to represent him or her at the general meeting by filling in the proxy form that is available on the website (www.intervest.be/en/shareholders-meeting). The signed proxy must be filed at the Company's office no later than on the 6th day prior to the date of the meeting, i.e. Thursday 22 April 2021, either by letter addressed to the Company or by e-mail ([email protected]).
In view of the current health crisis and the possible evolution of corona measures in force, the shareholders are requested to grant a proxy to Mr. Kevin De Greef, sgc and member of the management board, by the proxy form that is made available on the Company's website www.intervest.be/en/shareholders-meeting. Only the proxies with specific voting instructions will be taken into account during the vote.
In view of the current health crisis the signed proxy form is by preference send by e-mail ([email protected]) to the Company.
Each shareholder can vote remotely by letter before the general meeting by using the form made available on the Company's website (www.intervest.be/en/shareholders-meeting) for voting remotely. The signed voting form must be filed at the Company's office no later than on the 6th day prior to the date of the meeting, i.e. Thursday 22 April 2021, either by letter addressed to the Company or by e-mail ([email protected]).
In view of the current health crisis the signed voting form is by preference send by e-mail ([email protected]) to the Company.
Pursuant to, and subject to the limits of, the applicable regulations, one or more shareholders who together own at least 3% of the share capital may place discussion items on the agenda of the general meeting and submit proposals for resolution with respect to the discussion items which are or will be included on the agenda. The additional discussion items or proposals for resolution must be received by the company no later than the 22nd day prior to the date of the general meeting, i.e. no later than Tuesday 6 April 2021. These discussion items/proposals for resolution may be sent by letter addressed to the Company's registered office or to the following e-mail address: [email protected].
In view of the current health crisis the additional discussion items or proposals for resolution are by preference send by e-mail ([email protected]) to the Company.
For more information on the aforementioned rights and the procedure for exercising them, please refer to the Company's website www.intervest.be/en.
Shareholders are entitled to submit questions in writing which will be answered during the meeting, provided that the Company has received the questions no later than on the 6th day prior to the general meeting i.e. no later than Thursday 22 April 2021. The written questions can be sent by letter addressed to the Company or to the following e-mail address: [email protected].

In view of the current health crisis the questions are by preference send by e-mail ([email protected]) to the Company.
In view of the current health crisis, the Company is organising a live broadcast of the annual general meeting via a webcast. Shareholders who have completed the formalities to participate in the annual general meeting and exercise the right to vote there and who have also registered for the webcast in advance (via the following link:
https://channel.royalcast.com/landingpage/intervest/20210428\_2/) will also have the possibility of asking questions regarding the presentation during the annual general meeting that will be broadcasted via the webcast.
The Company must receive the questions by email [email protected] no later than 15 minutes after the end of the presentation. The questions received in time, will be read out during the live broadcast by a member of the committee to the members of the Company's supervisory board and/or to the statutory auditor, who will answer them directly.
For more information on the aforementioned rights and the procedure for exercising them, please refer to the Company's website www.intervest.be/en.
As of 26 March 2021, the aforementioned reports and documents can also be found on the website www.intervest.be/en via the following link: www.intervest.be/en/shareholders-meeting. In view of the current health crisis and the corona measures in force it will exceptionally not be possible to consult these documents on the registered office of the Company. Although shareholders can, if they wish, receive a free copy of these reports and documents by sending a request no later than Thursday 22 April 2021 by e-mail ([email protected]).
If you would like to receive more information on this general meeting or the procedure for participating in this meeting, feel free to contact Kevin De Greef or Hélène Halsberghe on + 32 (0)3 287 67 67 or by e-mail: [email protected].
The supervisory board
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