AGM Information • Apr 25, 2015
AGM Information
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Rue de la Régence 58 - 1000 Brussels Register of Corporate Bodies - Brussels VAT: BE 0405.966.675
The Shareholders as well as the Bondholders are invited to attend the Annual General Meeting to be held on Thursday 28 th May 2015 at 10.30 a.m. at the NH du Grand Sablon, rue Bodenbroek 2/4, 1000 Brussels, with the Agenda as mentioned below.
In order to facilitate the establishment of the attendance list, we urge Shareholders as well as Bondholders to arrive at least 30 minutes before the start of the meeting, that is at 10 a.m.
Proposal to appoint definitively:
5. Discharge the Directors for the year 2014: Proposal to give a discharge to the Directors for the accounting year closing at 31st December 2014.
In order to exercise their rights at this Annual General Meeting the Shareholders and Bondholders must comply with the following rules:
Record date
In accordance with article 28 of the Articles of Association, the right to participate in a General Meeting and exercise voting rights is subject to the registration of the shares on behalf of the Shareholder the fourteenth day before the General Meeting at 24:00 hours (Belgian time), i.e. on Thursday 14th May 2015, either by their inscription on the register of Shareholders of the Company, either by being placed in the accounts of an authorized account holder or a settlement body, without taking into account the number of shares held by the Shareholder on the day of the General Meeting.
Furthermore, Shareholders and Bondholders wishing to attend this General Meeting are invited:
produce a certificate issued by their financial intermediary or certified accountholder, as applicable, mentioning the number of dematerialized shares registered in the name of the Shareholder in its accounts on the record date and for which the Shareholder intends to participate at the General Meeting, this deposit must be made no later than Friday 22nd May 2015 at the headquarters office or at the offices of the following banks:
The owners of registered shares who are unable to attend the Annual General Meeting in person but want to vote by proxy must complete the power of attorney form joined at their individual notice and notify the form to the Company no later than Friday 22nd May 2015.
The owners of dematerialized shares who are unable to attend the Annual General Meeting in person but want to vote by proxy must complete a copy of the power of attorney form available on the website and notify the form, together with their certificate, to one of the above-mentioned banking institutions no later than Friday 22 nd May 2015.
A sample of proxy may be obtained upon request at the registered office of the Company and may also be downloaded on www.immobel.be, under "Investor Relations" followed by the heading "General Meetings".
The appointment of a proxy holder is to be made in writing and must be signed by the Shareholder. Shareholders who wish to be represented by a proxy holder must in addition comply with the above registration and notification procedure.
Right to add Agenda items and file resolution proposals
One or more shareholders holding together at least 3% of the share capital of the Company may add items to the Agenda of the Annual General Meeting and may file resolution proposals relating to items already on or to be added on the Agenda, by notifying the Company in writing no later than Wednesday 6 th May 2015.
In any such case the Company will publish a revised Agenda no later than Wednesday 13th May 2015.
Shareholders may ask written questions to the Board of Directors ahead of the Annual General Meeting by notifying such questions to the Company no later than Friday 22nd May 2015.
Questions validly addressed to the Company will be raised during question time. Written questions of a Shareholder will only be considered if the Shareholder has complied with the registration and notification procedure as indicated above.
Company Addresses – Documents – Information
All notifications referred to in the present notice must be addressed to one of the following addresses:
IMMOBEL SA Att. Joëlle Micha Rue de la Régence 58, BE-1000 Brussels Belgium Fax : +32 2 422 53 01
e-mail : [email protected]
All documents required for the Annual General Meeting and other information are available at the above addresses or the www.immobel.be website; the online version of the 2014 Annual Report is also available at http://annualreport.immobel.be.
For the Board of Directors,
| GAËTAN PIRET sprl CEO (represented by Gaëtan Piret) |
Count BUYSSE Chairman of the Board |
|---|---|
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