AGM Information • Apr 22, 2016
AGM Information
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Rue de la Régence 58 - 1000 Brussels Register of Corporate Bodies - Brussels VAT: BE 0405.966.675
The Shareholders as well as the Bondholders are invited to attend the Annual General Meeting to be held on Thursday 26 th May 2016 at 10.30 a.m. at the Cercle de Lorraine, place Poelaert 6, 1000 Brussels, with the Agenda as mentioned below.
In order to facilitate the establishment of the attendance list, we urge Shareholders as well as Bondholders to arrive at least 30 minutes before the start of the meeting, that is at 10 a.m.
7. Independence of the Directors.
Seen the independence criteria set out in the Corporate Governance Charter, proposal to confirm the following Directors in their capacity of independent Director in the means of article 524 and 526ter Belgian Companies Code, who all meet the criteria of independence adopted by law as well as those adopted by the Board of Directors: o Mrs Astrid DE LATHAUWER;
In order to exercise their rights at this Annual General Meeting the Shareholders and Bondholders must comply with the following rules:
Record date
In accordance with article 28 of the Articles of Association, the right to participate in a General Meeting and exercise voting rights is subject to the registration of the shares on behalf of the Shareholder the fourteenth day before the General Meeting at 24:00 hours (Belgian time), i.e. on Thursday 12 th May 2016, either by their inscription on the register of Shareholders of the Company, either by being placed in the accounts of an authorized account holder or a settlement body, without taking into account the number of shares held by the Shareholder on the day of the General Meeting.
Notification
Furthermore, Shareholders and Bondholders wishing to attend this General Meeting are invited, no later than Friday 20th May 2016:
to produce a certificate issued by their financial intermediary or certified accountholder, as applicable, mentioning the number of dematerialized shares registered in the name of the Shareholder in its accounts on the record date and for which the Shareholder intends to participate at the General Meeting, at the headquarters office or at the offices of the banks: BNP Paribas Fortis, ING Belgique, KBC Bank and Banque Degroof Petercam.
The owners of registered shares who are unable to attend the Annual General Meeting in person but want to vote by proxy must complete the power of attorney form joined at their individual notice and notify the form to the Company no later than Friday 20 th May 2016.
The owners of dematerialized shares who are unable to attend the Annual General Meeting in person but want to vote by proxy must complete a copy of the power of attorney form available on the website and notify the form, together with their certificate, to one of the above-mentioned banking institutions no later than Friday 20 th May 2016.
A sample of proxy may be obtained upon request at the registered office of the Company and may also be downloaded on www.immobel.be, under "Investor Relations" followed by the heading "General Meetings".
The appointment of a proxy holder is to be made in writing and must be signed by the Shareholder. Shareholders who wish to be represented by a proxy holder must in addition comply with the above registration and notification procedure.
One or more shareholders holding together at least 3% of the share capital of the Company may add items to the Agenda of the Annual General Meeting and may file resolution proposals relating to items already on or to be added on the Agenda, by notifying the Company in writing no later than Wednesday 4 th May 2016.
In any such case the Company will publish a revised Agenda no later than Wednesday 11 th May 2016.
Shareholders may ask written questions to the Board of Directors ahead of the Annual General Meeting by notifying such questions to the Company no later than Friday 20 th May 2016.
Questions validly addressed to the Company will be raised during question time. Written questions of a Shareholder will only be considered if the Shareholder has complied with the registration and notification procedure as indicated above.
All notifications referred to in the present notice must be addressed to one of the following addresses:
IMMOBEL SA Att. Joëlle Micha Rue de la Régence 58, BE-1000 Brussels Belgium
Fax : +32 2 422 53 01 e-mail : [email protected]
For the Board of Directors,
AHO CONSULTING sprl CEO (represented by Alexander Hodac)
A³ MANAGEMENT bvba Chairman of the Board (represented by Marnix Galle)
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