AGM Information • Apr 20, 2018
AGM Information
Open in ViewerOpens in native device viewer
Rue de la Régence 58 - 1000 Brussels Register of Corporate Bodies - Brussels VAT: BE 0405.966.675
The Shareholders as well as the Bondholders are invited to attend the Annual General Meeting to be held on Thursday May 24th , 2018 at 10.30 a.m. at the Cercle de Lorraine, place Poelaert 6, 1000 Brussels, with the Agenda as mentioned below.
In order to facilitate the establishment of the attendance list, we urge Shareholders as well as Bondholders to arrive at least 30 minutes before the start of the meeting, that is at 10 a.m.
6. Independence Director.
Seen the independence criteria set out in article 526ter Belgian Companies Code, proposal to confirm the the civil company A.V.O.-Management sprl, represented by Mrs Annick Van Overstraeten as permanent representative in her capacity of independent Director in the means of articles 524 and 526ter Belgian Companies Code, who all meet the criteria of independence adopted by law.
To exercise their rights at this Annual General Meeting the Shareholders and Bondholders must comply with the two following rules:
• Record date
In accordance with article 28 of the Articles of Association, the right to participate in a General Meeting and exercise voting rights is subject to the registration of the shares on behalf of the Shareholder the fourteenth day before the General Meeting at 24:00 hours (Belgian time), i.e. on Thursday May 10th , 2018, either by their inscription on the register of Shareholders of the Company, either by being placed in the accounts of an authorized account holder or a settlement body, without taking into account the number of shares held by the Shareholder on the day of the General Meeting.
Only persons who are Shareholders on the Record Date are entitled to participate in and vote at the Shareholders' Meeting.
• Notification
Furthermore, Shareholders and Bondholders wishing to attend this General Meeting are invited, no later than Friday May 18th , 2018:
Bondholders can attend the Annual General Meeting in person only, as they have no voting rights.
One or more shareholders holding together at least 3% of the share capital of the Company may add items to the Agenda of the Annual General Meeting and may file resolution proposals relating to items already on or to be added on the Agenda, by notifying the Company in writing no later than Wednesday May 2nd, 2018.
In any such case the Company will publish a revised Agenda no later than Wednesday May 9th, 2018.
Barring the right of the Shareholders to submit questions at the Shareholders' Meeting (pursuant to article 540 of the Belgian Companies' Code), they may also ask written questions to the Board of Directors or to the Statutory Auditor prior to the Annual General Meeting by notifying such questions to the Company no later than Friday May 18th, 2018.
Questions validly addressed to the Company will be raised during question time. Written questions of a Shareholder will only be considered if the Shareholder has complied with the registration and notification procedure as indicated above.
Every shareholder can be represented during the Meeting by a proxy holder. Except where Belgian law allows different proxy holders to be designated, a shareholder may designate only one person as a proxy holder.
A sample of proxy may be obtained upon request at the registered office of the Company and may also be downloaded on www.immobelgroup.com, under "Shareholders" followed by the heading "General Meetings".
The owners of registered shares who are unable to attend the Annual General Meeting in person but want to vote by proxy must complete the power of attorney form joined at their individual notice and notify the form to the Company no later than Friday May 18th, 2018. The owners of dematerialized shares who are unable to attend the Annual General Meeting in person but want to vote by proxy must complete a copy of the power of attorney form available on the website and notify the form, together with their certificate, to one of the abovementioned banking institutions within the same term. Shareholders are requested to follow the instructions on the proxy form to be legally represented at the general meeting.
Every appointment of a proxy holder must be done in accordance with the applicable Belgian legislation, regarding conflicts of interest and the keeping of a register.
Shareholders who wish to be represented by a proxy holder must in addition comply with the above registration and notification procedure.
All notifications referred to in the present notice must be addressed to one of the following addresses:
IMMOBEL SA Att. Joëlle Micha Head of Corporate Affairs Rue de la Régence 58, BE-1000 Brussels Belgium
Fax : +32 2 422 53 01 e-mail: [email protected]
All documents required for the Annual General Meeting and other information are available at the above addresses or the www.immobelgroup.com website; the online version of the 2017 Annual Report is also available at https://annualreport2017.immobelgroup.com.
For the Board of Directors,
AHO CONSULTING sprl CEO (represented by Alexander Hodac)
A³ MANAGEMENT bvba Chairman of the Board (represented by Marnix Galle)
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.