AGM Information • Apr 16, 2021
AGM Information
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In order to participate in the General Meeting, Company shareholders must comply with article 32 of the Articles of Association.
The shareholders can participate in person or be represented by a proxy.
Those natural persons who will be participating in their capacity as shareholders or as proxy or as a representative of a corporate body must provide proof of their identity in order to be allowed access to the Meeting. Furthermore, representatives of corporate bodies must be able to provide proof of their status of representative or proxy.
The registration of attendees at the General Meeting will take place at 2 pm. Attendees are requested to register at least 15 minutes prior to the meeting.
As soon as the notice convening the Meeting is published, those shareholders who fulfil the necessary requirements to be allowed to attend the Meeting can submit questions in writing, which will be answered during the Meeting by the directors or the auditor, depending on the case. The Company must receive the written questions via electronic communication by 12 May 2021 at 5pm at the latest.
One or more shareholders who, individually or jointly, represent at least 3% of the capital may have items to be discussed placed on the agenda of the General Meeting, as well as submit proposals for resolutions relating to items to be discussed.
This right does not apply to a General Meeting that is postponed due to failure to reach the required quorum. The requests must be passed to the Company in written form, via electronic communication, by 26 April 2021 at 5pm at the latest.
The Company will acknowledge receipt of the requests within 48 hours from receipt.
The Company will publish an updated agenda by the 15th day prior to the date of the General Meeting at the latest.
Only those shareholders who held shares on the registration date are eligible to attend the meeting.
Holders of registered shares must inform the Company of their intention to attend the General Meeting by 12 May 2021 at the latest, by means of the form that was sent to them. The Company will check the shareholders against the share register on the date of registration.
(*) depending on the evolution of the Covid-19 situation in the coming weeks and the current Belgian regulations applicable to the organisation of Shareholders' mMetings and measures of the National Security Council, the Company may communicate further in relation to the organisation of the General Shareholders' Meeting by means of a press release.
Guidelines to participate in the Shareholders' Meetings of 18 May 2021.
Holders of dematerialised shares must register via the financial institution by 12 May 2021 at the latest. The financial institution must confirm the identity and the number of shares with which the shareholder has registered to Euroclear Belgium ([email protected]) by 12 May 2021 at the latest. Euroclear Belgium ([email protected]) must have received confirmation from the financial institution with regard to the identity and the number of shares with which the shareholder has registered.
The shareholding will be checked based on the confirmation received by Euroclear Belgium from the financial institution.
The Board of Directors will compile a register which will include the identification details of every shareholder who has expressed a wish to participate in the General Meeting, as well as the number of shares in their possession on the date of registration and with which they wish to participate in the General Meeting, as well as the documents that prove their share ownership on the date of registration.
Alongside the registration procedure, the shareholder must inform the Company that they wish to attend the meeting by the sixth day before the date of the General Meeting (12 May 2021) at the latest.
The companies and shareholders can opt to be represented by a proxy. A model proxy can be obtained from the Company's registered office upon request, or downloaded from www.exmar.be Only these proxy forms will be accepted.
The shareholders will ensure that the proxy reaches the Company's registered office (see address below) or electronically ([email protected]) by 12 May 2021 at the latest.
Only the proxy forms of those shareholders who fulfil all of the registration requirements will be accepted.
-All documents relating to the meeting. are available on the website: www.exmar.be heading "investors", then click "General Assemblies".
Shareholders who would like more information on the means of attending the meeting are requested to contact:
Corporate Administration Fax: +32 3 247.56.01 De Gerlachekaai 20 – B-2000 Antwerp, Belgium E-mail:[email protected]
EXMAR NV Tel: +32 3 247.56.68
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