AGM Information • Jun 19, 2018
AGM Information
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The Annual General Meeting was held on 14 June 2018 at the registered office of SA ASIT biotech.
The session was opened at 3pm under the presidency of Mr Everard van der Straten, Chairman of the Board of Directors.
The Chairman appointed Mr Adrien Lanotte as Secretary ofthe General Meeting.
The Chairman appointed Mr Grégory Nihon and Mr Albert Vicaire as scrutineers.
The composition ofthe office was accepted by the General Meeting.
The Chairman reported to the General Meeting on the observations and checks performed by the office with respect to the composition of the General Meeting in the course of and after completion of the registration procedure ofthe participants:
(i) Convocations
The convening notices containing the agenda of the General Meeting hâve been publishcd within the delays foreseen by the articles of association and article 533 and following of the Companies Code. Before the opening of the General Meeting, the proof of publication of the convening notices in the Belgian State Gazette and in the financial press were presented to the office. The Chairman brought to the attention of the Meeting and the office noted that on 15 May 2018 the convening notice lias been published in l'Echo and on 15 May 2018 in the Belgian State Gazette and that the text ofthe agenda, the convening notices and the proxy templates and other documents required by law (i.e. under the articles 533bis and following and 553 ofthe Companies Code) hâve been published on the Company's website as from 15 May 2018.
With a view to equally assure the international spread, a communication lias amongst others been sent
by a press agency.
The office further also noted that a convening notice lias on 15 May 2018 equally been sent by mail or email to the registered shareholders, the holders ofwarrants and statutory auditors. The same letter lias been sent to the directors in the manner agreed upon with them. A copy ofthe convening notice will be held by the Company.
The office notes that the following documents hâve been addressed to the registered shareholders and hâve been made available on the Company's website on 15 May 2018:
To assist to the Ordinary General Meeting, the shareholders présent or represented hâve timely fulfilled the formalitics required by law or the articles of association. The lists hâve been transferred to the office for vérification and will be conserved.
(iii) Attendance list
As results ffoni the attendance list, the shareholders présent or represented, which hâve fulfilled the legal and statutory formalitics, represent 9,165,147 sliares each giving right to one vote (i.e. a présence of 55.63 % on a total of 16,473,972 issued shares). The présent general meeting can validly deliberate regardless ofthe number ofshares represented and the majority of votes.
The présent General Meeting is validly composed and can validly deliberate and vote on the items on the agenda.
The meeting relieved the Chairman oflus obligation to read the items on the agenda, which were as follows:
1. Présentation ofthe annual report oftlie Board of directors
Proposée! resolution: approval of the rémunération report ofthe Board of directors, as explained by the nomination and rémunération committee and as included in the annual report.
Proposée! resolution: approval of the statutory accounts in relation to the financial year ended 31 December 2017, including the proposed carrying-forward ofthe losses to be carried forward.
Proposée! résolution: granting, by spécial vote, discharge to eacli director for the exercise of its respective mandate during the financial year ended 31 December 2017.
Proposée!resolution: granting, by spécial vote, discharge to each auditor for the exercise of its respective mandate during the financial year ended 31 December 2017.
Proposed résolution: f/pon proposai of the nomination and rémunération committee, to appoint as director Harry Welten for a terni of 4 years, ending on the annual shareholders' meeting of 2022 that will approve the financial statements ofthe financial year ended 31 December 2021.
The information regarding the compétences and the expérience of the Board nominee is enclosed to this notice.
Proposed résolution: approval ofthe Warrant Plan 2018 allowing the grant in 2018 ofwarrants for the benefit of employées, consultants, managers, executive and non-executive directors ofthe Company to be identified by the Board of directors upon the proposai of the nomination and rémunération committee, with a vesting period ofthree years and where the exercise price will be the lowcsl price between (i) the average closing price during the 30 days preceding the date of the offer (ii) the last closing price preceding the date ofthe offer. More specifically, approve, in accordance with article 556 of the Company Code, the anticipated exercise clause in case of change of control or takeover bid on the Company's shares.
Proposed résolution: approval the renewal of Mazars Reviseurs d'Entreprises SCRL (B00021) represented by Xavier Doyen as statutory auditor for a period of 3 years, ie until the ordinary meeting of2021. The annual rémunération is fixed at 25,000 euros excluding VAT, to be divided equally among the members ofthe College ofAuditors.
Proposée! résolution: Grant a power of attorney to Grégory Nihon and/or Adrien Lanottc (CMS Bclgium), each with authorization to act on his own and vvith power to sub-delegate, to give effect or implement ail the above-adopted resolutions, including the filling and the publication in the annexes to the Belgian Official Gazette.
The Chairman broaches the agenda. Upon the Chairman's proposai, the General Meeting dispenses the office from reading the reports provided for under items 2 and 3 in the agenda, the latter ones having been made available to each of the shareholders and having been addressed to the registered shareholders who could therefore become acquainted with it before the meeting.
Mr van der Straten and Mr Legon begin to review the activities and results ofthe Company for the year 2017 as well as an overview oftrends for 2018.
Mr van der Straten, upon approval from the Chairman of the Nomination and Rémunération Conunittee présents and comments the Rémunération Report.
After deliberation, the Meeting décidés to approve the Rémunération Report from the Board of Directors, as presented by the Nomination and Rémunération Conunittee and as set out under the Annual Report.
| In favour | 8,670,229 |
|---|---|
| Against | 494,918 |
| Abstention | 0 |
The General Meeting does not comment on the report ofthe auditors conunittee on the financial year ended 31 December 2017.
The General Meeting does not comment on the content ofthe Consolidated financial statements.
The Chairman provides the General Meeting with the annual accounts ofthe Company for the financial year ended 31 December 2017 as well as the project of allocation ofresults.
The results of the financial year resulted in a loss of 13,080,748 EUR. The Board of Directors proposes to carry the loss forward, which would amount to a total loss carried forward (taking into account the 21,427,223 EUR losses from previous financial years and déduction from subscribed capital of 7,517,227 EUR in 2017) of 26,990,744 EUR.
After deliberation, the Meeting décidés to approve the statutory accounts relating to the financial year ended 31 December 2017 including the proposed loss carry forward.
| In favour | 9,165,147 |
|---|---|
| Against | 0 |
| Abstention | 0 |
The General Meeting décidés to grant discharge to eacli ofthe directors identified hereunder in respect ofthe exercise oftheir respective mandate during the financial year ended 31 December 2017:
| In favour | 9,165,147 |
|---|---|
| Against | 0 |
| Abstention | 0 |
The General Meeting décidés to grand discharge to eacli of the Auditors, Mazars Réviseurs d'Entreprises SCRL represented by Xavier Doyen and RSM Réviseurs d'Entreprises SCRL represented by Luis Laperai, for the exercise oftheir respective mandate during the financial year ended 31 December 2017.
| In favour | 9,165,147 |
|---|---|
| Against | 0 |
| Abstention | 0 |
The General Meeting approve the renewal ofMazars Reviseurs d'Entreprises SCRL (B00021) represented by Xavier Doyen as statutory auditor for a period of 3 years, ie until the ordinary meeting of 2021. The annual rémunération is fixed at 25,000 euros excluding VAT, to be divided equally among the members ofthe College ofAuditors.
The information regarding the compétences and the expérience ofthe Board nominec is cncloscd to this notice.
| In favour | 9,165,147 |
|---|---|
| Against | 0 |
| Abstention | 0 |
The General Meeting approve Warrant Plan 2018 allowing the grant in 2018 of warrants for the benefit of employées, consultants, managers, executive and non-executive directors of the Company to be identified by the Board of directors upon the proposai of the nomination and rémunération committee, with a vesting period of three years and where the exercise price will be the lowest price between (i) the average closing price during the 30 days preceding the date of the offer (ii) the last closing price preceding the date of the offer. More specifically, approve, in accordance with article 556 of the Company Code, the anticipated exercise clause in case of change of control or takeover bid on the Company's shares.
| In favour | 5,096,452 |
|---|---|
| Against | 1,195,026 |
| Abstention | 2,873,669 |
The General Meeting approve the renewal of Mazars Reviseurs d'Entreprises SCRL (B00021) represented by Xavier Doyen as statutory auditor for a period of 3 years, ie until the ordinary meeting of 2021. The annual rémunération is fixed at 25,000 euros excluding VAT, to be divided equally among the members ofthe College ofAuditors.
| In favour | 9,165,147 |
|---|---|
| Against | 0 |
| Abstention | 0 |
The General Meeting décidés to grant a power of attorney to Grégory Nihon and/or Adrien Lanotte (CMS Belgium), each with authorization to act on his own and with power to sub-delegate, to give effect or implement ail the above-adopted resolutions, including the filling and the publication in the annexes to the Belgian Official Gazette.
| In favour | 9,165,147 |
|---|---|
| Against | 0 |
| Abstention | 0 |
As ail items on the agenda ofthe General Meeting hâve bcen discussed, the Chairman requests the Meeting, which acccpls, to dispense the Secretary to read the présent minutes, which faithfully reflect the content ofthe discussions. The présent minutes hâve been prepared in French (with a frec translation in English, only for information purposes) and lias been signed by the members of the office, the directors présent and the shareholders or their représentatives who equally wished to sign.
The Chairman closes the présent Annual General Meeting.
The meeting is closcd at 4 pm.
Brussels, 14Junc2018.
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