AGM Information • May 2, 2014
AGM Information
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The Shareholders are invited to the Ordinary and Extraordinary General Meetings of the company that will be held on Thursday 5 June 2014 at 3:00 p.m. at the registered office of the company, rue du Mail 50, 1050 Brussels (Belgium). The agenda is as follows:
Proposal to approve the annual accounts and the appropriation of the result as at 31 December 2013.
Proposal to approve the Remuneration Report included in the Corporate Governance Statement of the Annual Report 2013.
Proposal to give discharge through separate voting
for carrying out their functions in 2013.
Proposal to renew the directorships of
for a period of 4 years expiring at the end of the Ordinary General Meeting of 2018.
Proposal, upon the recommendation of the Audit committee and in accordance with article 156 of the Company Code, to appoint as statutory auditor KPMG Réviseurs d'Entreprises SCRL civile (B00001), Avenue du Bourget 40 à 1130 Evere (Belgium), represented by Mr Alexis PALM (IRE Nr. A01433), for the control of the statutory and consolidated accounts for fiscal years 2014 to 2016, and to set its annual fees for the control of the annual and the consolidated accounts at EUR 220,000 excl. VAT.
"At the dates and conditions fixed by the Board of Directors, the latter is authorised to increase the subscribed capital in one or more times with a maximum amount of SIXTY MILLION EUROS (EUR 60.000.000).
This authorisation is valid for a period of five years as of the publication in the Belgian Official Gazette of the amendment of the Articles decided by the Extraordinary General Meeting of June 5, 2014. "
Proposal to grant a co-worker of the company, "Berquin Notaires", all powers to draft the coordinated text of the Articles of Association, sign and file it at the clerk's office at the competent Commercial Court, in accordance with the corresponding legal provisions.
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In order to attend and to vote at the General Meetings, the shareholders must fulfil the following two conditions:
(1) the registration, on the shareholder's name, of the shares with which he/she wishes to vote, on the record date which is Thursday 22 May 2014 at 24h Belgian time (CET) resulting from:
either their registration in the shareholders' register of the company, or
their registration in the books of an approved account holder or clearing institution.
No specific action is required from the shareholder to this end;
(2) the notification by the shareholder, at the latest on Friday 30 May 2014 at 4:00 pm, of his/her intention to attend the General Meeting and of the number of shares with which he/she intends to vote:
for the owners of registered shares: either by e-mail to [email protected], by post to s.a. D'Ieteren n.v., rue du Mail 50, 1050 Brussels (Belgium), to the attn. of Vincent Joye, Financial Communication, or by fax at the number +32 2 536 51 39;
for the owners of dematerialized shares: by notification to the agreed account holder or clearing institution. The latter will issue a certificate attesting the number of dematerialized shares held on the shareholder's name in its books with which he/she wishes to vote, and send it to:
Only the persons who were shareholders on the record date which is Thursday 22 May 2014 at 24h (Belgian time) and who notified their intention to attend the General Meetings before Friday May 30, 2014, will be entitled to participate in and vote at the Meeting. Access cards will not be delivered.
The holders of bonds issued by the Company may participate to the Meetings with consultative vote, according to the Company Code, and are submitted to the same admission formalities as those applying to shareholders.
Shareholders who wish to vote by proxy or by correspondence are invited to use the forms approved by the board of directors available at the company's registered office or at the following address: www.dieteren.com/shareholders/shareholders-meetings, and send the documents, duly filled in and signed, to Euroclear Belgium
These documents must be sent at the latest on Friday 30 May 2014 at 4:00 pm.
One or more shareholders holding jointly at least 3% of the share capital and wishing to add new items to the agenda and/or to file resolution proposals in relation to existing or new agenda items, are invited to notify them to the company by sending an e-mail to [email protected] at the latest on Wednesday 14 May 2014. As the case may be, the company shall publish an amended agenda at the latest on Wednesday 21 May 2014.
The shareholders may also, as from the publication of this invitation, ask questions in writing about the reports of the board of directors or of the statutory auditor and/or agenda items, by sending them to [email protected], at the latest on Friday 30 May 2014 at 4:00 pm. The questions will be answered at the General Meeting.
All documents that the company is legally required to submit to the General Meetings together with the agenda of the Meetings, as the case may be completed in accordance with Article 533ter of the Company Code, the relating resolution proposals and the forms to be used for the vote by proxy or by correspondence, are available on www.dieteren.com/shareholders/shareholders-meetings and, on demand and for free, at the registered office of the company by sending a request:
The Board of directors.
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