AGM Information • Aug 23, 2013
AGM Information
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The undersigned
residing at or having its registered office at
.............................................................................................................................................................................
.............................................................................................................................................................................
being the holder of ......................................... shares of the limited liability company Etn. Fr. COLRUYT, with registered office at 1500 Halle, Edingensesteenweg 196 and company number 0.400.378.485 (hereinafter referred to as "the Company") hereby appoints as special attorney:
..............................................................................................................................................................................
in order to represent the undersigned (company) at the ORDINARY GENERAL MEETING of shareholders, to be held at the registered office of the Company at 1500 Halle, Edingensesteenweg 196, on 25 September 2013 at 4 p.m.,
with the following agenda:
Proposed resolution: approval of the report of the Board of Directors.
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Proposed resolution: approval of the remuneration report 2012-2013
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Proposed resolution: that the company's annual financial statements be adopted.
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b. Adoption of the Colruyt Group's consolidated financial statements for the year ending 31 March 2013.
Proposed resolution: that the Colruyt Group's consolidated financial statements be adopted.
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Motion to allocate a gross dividend of 1,00 EUR per share upon presentation of coupon no 3, made available for payment on 2 October 2013. The ex-dividend or ex-date takes place on 27 October 2013. The record-date takes place on 1 October 2013.
Proposed resolution: that this dividend be approved.
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* PROFIT TO BE APPROPRIATED: 922.836.969,05 EUR
* RETURN ON CAPITAL:
Coupon 3 -------- 156.585.537 shares x 1,00 EUR =
Basis of calculation:
164.520.124 profit-making shares at 31/03/2012
= 156.585.537 shares
| ADDITION TO THE STATUTORY RESERVE: | + 1.004.829,50 EUR |
|---|---|
| BONUSES: | + 3.536.229,89 EUR |
| PROFIT SHARE REPORTING PERIOD 2012/2013: | + 9.348.860,19 EUR |
| ADDITION TO THE UNAVAILABLE RESERVE FOR | + 11.889.411,97 EUR |
| TREASURY SHARES: | |
| APPROPRIATION TO THE UNAVAILABLE RESERVE: | 6.858,25 EUR - |
| PROFIT CARRIED FORWARD: | + 740.478.958,75 EUR |
| TOTAL: | + 922.836.969,05 EUR |
The 'profit sharing' distribution concerns a distribution of profit to the employees of the company and of the companies belonging to Colruyt Group in Belgium, pursuant to the law of 22 May 2001 regarding participation in the capital and profit.
Proposed resolution: approval of the participation in the profit as submitted above.
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Proposed resolution: approval of this proposal
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Proposal to discharge the directors for their activities during the 2012-2013 reporting period.
Proposed resolution: that the directors be granted discharge.
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Proposal to discharge the statutory auditor for his activities during the 2012-2013 reporting period.
Proposed resolution: that the statutory auditor be granted discharge.
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b) Proposed resolution: to renew the directorship of Mr Franciscus Colruyt, (national number 60.08.23-265-70) domiciled at 1602 Vlezenbeek, Bekersveldstraat 1, for a period of 4 years, this is until after the General Meeting in 2017.
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c) Proposed resolution: to renew the directorship of nv Farik, (company number BE0450.623.396) with registered office in 1602 Vlezenbeek, Bekersveldstraat 1, permanently represented by Mr Franciscus Colruyt (national number 60.08.23-265-70), for a period of 4 years, this is until after the General Meeting in 2017.
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In order to attend this General Meeting or to be represented at it, the shareholders must comply with the stipulations of article 20 of the articles of association.
The shareholders will only be admitted to the General Meeting and exercise their voting right if the following two conditions are fulfilled:
First condition: the shareholders, who wish to attend the General meeting, should be holder of the number of shares with which they intend to take part in the meeting on 11 September 2013 at midnight (registration date). To this end, the shareholders must have their shares registered in the books on 11 September 2013 (registration date) at the latest. Registration is done either by registration of the registered shares with the company, or in conformity with article 474 of the Companies Code by registration of dematerialised shares on an account with a certified account holder or settlement institution that will draw up a registration certificate. Owners of bearer shares must convert these bearer shares to either registered or dematerialised shares, as the shareholder chooses, before the date of the meeting.
Second condition: furthermore these shareholders must confirm in writing that they wish to attend the General Meeting by 19 September 2013 at the latest. On 19 September 2013 at the latest, the company must receive proof that the shareholders, who wish to attend the General Meeting, were holder of the number of shares with which they intend to take part in the meeting. For their registered shares the shareholders can send the confirmation to the registered office of the Company (for the attention of the secretariat of the Board of Directors) or by mail to [email protected].
Holders of dematerialised shares can deposit this confirmation as well as the registration certificate mentioned above by 19 September 2013 at the latest at the registered office of the company or at the different registered offices, branches and agencies of:
BNP Paribas Fortis Bank,(Principle system payment agent)
The designation of a proxy and the notification of this designation to the company must be done in writing by 19 September 2013 at the latest. To this end, a model of the mandate that is available at the registered office and on the website of the company should be used. Notification can be done on paper or electronically as described above under the second condition.
In accordance with article 533ter of the Companies Code, one or more shareholders, who represent at least 3 % of the capital of the company together, can have new topics placed on the agenda of the General Meeting and submit proposals for resolutions until 3 September 2013 at the latest. In this case, the Company will publish an adapted agenda on 10 September 2013.
In accordance with article 540 of the Companies Code the shareholders who comply with the admittance conditions are entitled to ask questions in writing to the directors and the auditor. These questions can be addressed by letter to the registered office of the Company (for the attention of the secretariat of the Board of Directors) or by e-mail to [email protected] until 19 September 2013 at the latest. The questions will only be answered if the shareholder has observed the registration and confirmation procedure for the General Meeting as mentioned above.
The reports of the Board of Directors, the reports of the statutory auditor, the annual accounts, and the annual report of NV Etn. Fr. Colruyt and of the Colruyt Group will be available on our website 15 days prior to the General Meeting. (http://www.colruytgroup.com/colruytgroup/static/fin\_vergaderingen\_e.shtml)
Done at ......................................................................................., on ...........................................
The undersigned,
(N.B. : Date and precede the signature by the handwritten mention "GOOD FOR POWER OF ATTORNEY")
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