AGM Information • Apr 6, 2018
AGM Information
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UNOFFICIAL TRANSLATION
The shareholders, the holders of subscription rights, the holders of debentures, and the holders of convertible debentures are requested to attend the Annual General Meeting of Shareholders to be held on Wednesday 9 May 2018 at 10:30 a.m. at Kortrijk Xpo Meeting Center, Doorniksesteenweg 216 (P7), 8500 Kortrijk.
Proposed resolution: the General Meeting approves the remuneration report of the Board of Directors on the financial year 2017.
4 Approval of the annual accounts for the financial year 2017, and appropriation of the results
Proposed resolution: the annual accounts for the financial year 2017 as prepared by the Board of Directors are approved. The after-tax result for the year is € 91 404 573.57. The General Meeting resolves to appropriate the result as follows:
The General Meeting resolves to distribute a gross dividend of € 1.10 per share.
Question time
5 Discharge to the Directors and the Statutory Auditor
Proposed resolution: the General Meeting resolves as follows:
The term of office of the independent Directors Alan Begg and Mei Ye, as well as the term of office of the Director Matthew Taylor expire today. Mr Begg is not eligible for re-appointment. The Board of Directors has nominated Mr Colin Smith for Board membership.
Proposed resolution: on the motion of the Board of Directors, the General Meeting resolves as follows:
Proposed resolution: on the motion of the Board of Directors, the General Meeting resolves as follows:
Proposed resolution: the General Meeting resolves to keep the remuneration of the Statutory Auditor for the control of the annual accounts for the financial year 2017 at € 90 000, and to keep the remuneration for the control of the consolidated annual accounts for the financial year 2017 at € 217 000.
9 Approval of change of control provisions in accordance with Article 556 of the Companies Code
Proposed resolution: the General Meeting resolves, in accordance with Article 556 of the Companies Code, to approve the change of control provisions applying to the Company and included in the following documents:
Explanation:
On the terms set forth in Clause 7.1 of the Agreement referred to at (f) above, in the event of a change of control of the Company, ING Belgium NV/SA may cancel the facility and/or declare the facility to be immediately due and repayable.
On the terms set forth in Clause 7.1 of the Agreement referred to at (g) above, in the event of a change of control of the Company, ING Belgium NV/SA may cancel the facility and/or declare the facility to be immediately repayable.
Proposed resolution: on the motion of the Board of Directors, the General Meeting resolves to approve the NV Bekaert SA Share Option Plan 2018-2020. The plan will offer options to acquire existing Company shares to the members of the Bekaert Group Executive, the Senior Management and a limited number of management employees of the Company and a number of its subsidiaries. There will be one offer of share options in each of the years 2018 through 2020, and the aggregate number of share options to be offered will be determined each year by the Board of Directors on the motion of the Nomination and Remuneration Committee. The number of share options to be offered to each individual beneficiary will be variable in part, based on an assessment of such person's long-term contribution to the success of the Company. The share options will be offered to the beneficiaries for free. Each accepted share option will entitle its holder to acquire one existing share of the Company against payment of the exercise price, which will be conclusively determined at the time of the offer and which will be equal to the lower of: (i) the average closing price of the Company shares during the thirty days preceding the date of the offer, and (ii) the last closing price preceding the date of the offer. The share options cannot be exercised during a period of three calendar years after the year in which the offer has occurred, nor after a period of ten years as from the date of their offer.
Proposed resolution: on the motion of the Board of Directors, the General Meeting resolves to approve the NV Bekaert SA Performance Share Plan 2018-2020. The plan will offer rights with respect to Company shares to the members of the Bekaert Group Executive, the Senior Management and a limited number of management staff members of the Company and a number of its subsidiaries (the rights, "Performance Share Units" and the shares, "Performance Shares"). Each Performance Share Unit entitles the beneficiary to acquire one Performance Share subject to the conditions of the NV Bekaert SA Performance Share Plan 2018-2020. These Performance Share Units will vest following a vesting period of three years, conditional to the achievement of a pre-set performance target. The performance target will be set annually by the Board of Directors, in line with the Company strategy. The precise vesting level of the Performance Share Units will depend upon the actual achievement level of the vesting criterion, with no vesting at all if the actual performance is below the defined minimum threshold. Upon achievement of said threshold, there will be a minimum vesting of 50% of the granted Performance Share Units; full achievement of the agreed vesting criterion will lead to a par vesting of 100% of the granted Performance Share Units, whereas there will be a maximum vesting of 300% of the granted Performance Share Units if the actual performance is at or above an agreed ceiling level. In between these levels, the vesting will be proportionate. It is proposed that, upon vesting, the beneficiaries will also receive the value of the dividends relating to the previous three years with respect to such (amount of) Performance Shares to which the effectively vested Performance Share Units relate. In principle, there will be one Performance Share Unit grant in each of the years 2018 through 2020, and the aggregate number of Performance Share Units to be offered will be determined each year by the Board of Directors on the motion of the Nomination and Remuneration Committee. The Performance Shares will be offered to the beneficiaries for free.
In order to exercise their rights at this Annual General Meeting the shareholders, the holders of subscription rights, the holders of debentures, and the holders of convertible debentures must comply with the following rules:
The right to attend the Annual General Meeting will be granted only to shareholders, holders of subscription rights, holders of debentures, and the holders of convertible debentures whose securities are registered in their name on the record date, i.e. at 24:00 hours Belgium time on Wednesday 25 April 2018, either in the Company's registers of registered securities (for registered shares or subscription rights) or in an account with a recognized account holder or a clearing agent (for non-material shares, debentures or convertible debentures).
In addition, the shareholders, the holders of subscription rights, the holders of debentures, and the holders of convertible debentures whose securities are registered on the record date of Wednesday 25 April 2018 must notify the Company no later than Thursday 3 May 2018 that they wish to attend the Annual General Meeting, as follows:
The holders of subscription rights, the holders of debentures, and the holders of convertible debentures can attend the Annual General Meeting in person only, and have no voting rights.
The owners of registered shares who are unable to attend the Annual General Meeting in person but want to vote by proxy must complete the power of attorney form included as part of their individual notice and notify the form to the Company no later than Thursday 3 May 2018.
The owners of non-material shares who are unable to attend the Annual General Meeting in person but want to vote by proxy must complete a copy of the power of attorney form available from the website address mentioned in paragraph 6 below and notify the form, together with their above-mentioned certificate, to one of the above-mentioned banking institutions no later than Thursday 3 May 2018.
Shareholders must carefully read and comply with the instructions appearing on the power of attorney form in order to be validly represented at the Annual General Meeting.
One or more shareholders holding together at least 3% of the share capital of the Company may add items to the agenda of the Annual General Meeting and may file resolution proposals relating to items already on or to be added to the agenda, by notifying the Company in writing no later than Tuesday 17 April 2018.
In any such case the Company will publish a revised agenda no later than Tuesday 24 April 2018.
Shareholders must carefully read and comply with the instructions appearing on the website address mentioned in paragraph 6 below in this respect.
Shareholders may ask written questions to the Board of Directors or to the Statutory Auditor ahead of the Annual General Meeting by notifying such questions to the Company no later than Thursday 3 May 2018.
Shareholders must carefully read and comply with the instructions appearing on the website address mentioned in paragraph 6 below in this respect.
All notifications referred to in the present notice must be addressed to one of the following addresses:
NV Bekaert SA Company Secretary - General Meetings Bekaertstraat 2 BE-8550 Zwevegem Belgium
Telefax: +32 56 76 61 02 - attention Company Secretary - General Meetings
Email address: [email protected]
Each of the deadlines mentioned in the present notice means the latest date on which the pertinent notification must be received by the Company.
All documents and other information required for purposes of the Annual General Meeting are available from the above-mentioned addresses or from the following website address: www.bekaert.com/generalmeetings
The Board of Directors
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