AGM Information • Feb 12, 2025
AGM Information
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A shareholder has the right to receive information on the activities of the public limited company from the management board at the general meeting. The management board may refuse to give information if there is a basis to presume that this may cause significant damage to the interests of the public limited company. If the management board refuses to give information, the shareholder may demand that the general meeting decide on the legality of the shareholder's request or to file, within two weeks after the general meeting, a petition to a court by way of proceedings on petition in order to obligate the management board to give information (Estonian Commercial Code § 287).
During the general meeting, after the agenda items of the meeting have been exhausted, including any additional items, the shareholders may inquire about activities from the management board of ATLANTIS SE. Shareholders may submit their questions either verbally or in writing, addressing the chairman of the general meeting.
Shareholders whose shares represent at least one-twentieth of the share capital may demand the inclusion of additional issues on the agenda of the extraordinary general meeting, if such demand has been submitted at the latest 15 days before the holding of the general meeting (Estonian Commercial Code § 293 (2)). Concurrently with the demand to complement the agenda, a draft resolution on or substantiation of each additional issue shall be submitted to the public limited company (Estonian Commercial Code § 293¹ (3)). The aforementioned documents shall be submitted in writing to the public limited company at the latest by 19 February 2025, to the address ATLANTIS SE, Harju maakond, Tallinn, Kesklinna linnaosa, Tornimäe tn 5, 10145, Estonia.
The shareholders whose shares represent at least one-twentieth of the share capital may submit to the public limited company a draft resolution on each issue of the agenda. That right may not be exercised later than three days before the holding of the general meeting, i.e., not later than on 3 February 2025 (Estonian Commercial Code § 293¹ (4)).
The submitted proposals regarding additional items on the agenda, the reasoning for including any items on agenda, and draft resolutions shall be published after their receipt on the website of ATLANTIS SE at http://www.atlantis.pl/. The drafts and statements of reason thereof are available for reviewing also at the office of ATLANTIS SE on workdays between 09:00 to 17:00 at Harju maakond, Tallinn, Kesklinna linnaosa, Tornimäe tn 5, 10145, Estonia.
As of 12 February 2025, the share capital of ATLANTIS SE is 30 375 000 euros. The total number of shares without book value is 303 750 000. Each share grants one vote.
There are forms available on the website of ATLANTIS SE http://www.atlantis.pl/ which a shareholder can use to appoint a representative to exercise the rights of the shareholder at the extraordinary general meeting and to revoke the authorisation document issued by the shareholder.
By using the authorisation document form available on the website of ATLANTIS SE, a representative can be appointed in the following ways:
1) The authorisation document form shall be filled in with the required data electronically, after which the authorisation document form shall be printed out and signed by the shareholder who is the principal or by the legal representative(s) of the shareholder. The signed authorisation document shall be handed over to the representative. Upon registration for the extraordinary general meeting, the representative shall submit the filled in authorisation document signed by the shareholder or the representative(s) of the shareholder, and other necessary documents.
2) The authorisation document form shall be filled in with the required data electronically, after which the filled in authorisation document form shall be printed out and signed by the shareholder who is the principal or by the legal representative(s) of the shareholder, after which the authorisation document shall be delivered by the shareholder or representative(s) of the shareholder or by the authorised representative to ATLANTIS SE, Harju maakond, Tallinn, Kesklinna linnaosa, Tornimäe tn 5, 10145, Estonia or on Padlewskiego Street 18C, 09-402 Plock, Poland (on working days between 09:00 to 17:00, at the latest by 5 March 2025). In that case, the authorised representative is not required to present an authorisation document upon registration for the extraordinary general meeting.
3) The authorisation document form shall be filled in with the required data electronically, digitally signed by the shareholder who is the principal or by the representative(s) of the shareholder and then the authorisation document shall be sent, at the latest by 5 March 2025 at 17:00, to ATLANTIS SE by using the e-mail address: [email protected]. In that case, the authorised representative is not required to present an authorisation document upon registration for the extraordinary general meeting.
In case the aforementioned authorisation document has been issued by the authorised representative, the authorisation document by which the legal representative of the shareholder authorises the authorised representative to issue the aforementioned authorisation document shall be issued in the same form as that published on the website of ATLANTIS SE. The authorised representative may authorise the representative only in case the legal representative has granted the authorised representative the right to delegate the authorisation.
If the aforementioned authorisation document has not been fully filled in or has not been presented in the required manner, ATLANTIS SE has the right to disregard the authorisation document.
By using the notice form for withdrawal of the authorities of the representative available on the website of ATLANTIS SE, the authorities of the representative can be withdrawn in the following manners:
1) The form for withdrawal of authorities shall be filled in with the required data electronically, after which the filled-in notice form shall be printed out and signed by the shareholder who is the principal or by the representative(s) of the shareholder, after which the notice shall be delivered by the shareholder or representative(s) of the shareholder to ATLANTIS SE, Harju maakond, Tallinn, Kesklinna linnaosa, Tornimäe tn 5, 10145, Estonia or on Padlewskiego Street 18C, 09-402 Plock, Poland (on working days between 09:00 and 17:00, at the latest by 5 March 2025).
2) The form for withdrawal of authorities shall be filled in with the required data electronically, digitally signed by the shareholder who is the principal or by the representative(s) of the shareholder, after which the notice shall be sent, by 5 March 2025 at 17:00, to ATLANTIS SE by using the e-mail address: [email protected].
In case the aforementioned notice has been submitted by the authorised representative, the authorisation document by which a legal representative of the shareholder authorises the authorised representative to submit the aforementioned notice shall be issued in the same form as the authorisation document form published on the website of ATLANTIS SE. The authorised representative may authorise the representative only if the legal representative has granted the authorised representative the right to delegate the authorisation.
If the aforementioned authorisation document has not been completely filled in or has not been submitted in the required manner, ATLANTIS SE has the right to disregard the authorisation document.
Should you have any questions, please contact ATLANTIS SE e-mail address: [email protected]. Damian Patrowicz – Member of the Management Board of ATLANTIS SE
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