AGM Information • Jun 4, 2015
AGM Information
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No. 12310 - 06/04/2015
Subject: Current Report on GMS Convening for June 18 th , 2015 additions on OGSM's and EGSM's agendas
Current report under C.N.V.M. Regulation No. 1/2006 Report date: 06/04/2015 Name of Issuer: Carpatica Commercial Bank Headquarters: Sibiu, No. 1, Autogării St. Phone / Fax No.: 0269/233985, 0269/233371 Unique Registration Code with the Trade Registry: RO11447021 Order number in the Trade Register: J32/80/1999 Subscribed and paid-up capital: 314,629,049.40 RON Regulated market on which the issued securities are traded: Bucharest Stock Exchange
e) Other events
Considering the Ordinary General Shareholders Meeting and the Extraordinary General Shareholders Meeting called by Carpatica's Executive Board for June 18 th , 2015 on its May 13th, 2015 meeting and the written request to supplement the GMS agenda of the following shareholders: Werner Keul, on his own behalf and as the legal representative of WK GROUP SRL Sibiu, Raicu Sever-Florian and Raicu Mihaela who together own 5.18% of Bank's share capital, registered by the Bank's Registry Office under no. 11956-06/02/2015, we notify you that Carpatica's Executive Board approved on its June 3 rd, 2015 meeting to revise the convening notice for the June 18th, 2015 Ordinary and Extraordinary General Meetings of Shareholders according to shareholders' requests.
Please find attached the revised convening notice for the June 18th, 2015 GMS.
Yours sincerely,
General Manager, Financial Markets Department, Johan Gabriëls Alina Maria Rusu
The Management Board of Banca Comerciala CARPATICA S.A., a company managed under a two tier system, incorporated and operating in accordance with Romanian law, registered with the Trade Registry Office attached to the Sibiu Tribunal under number J32/80/1999, fiscal identification code RO 11447021, having its registered office in Sibiu county, 1 Autogării St., with a subscribed and paid up share capital of 314,629,049.40 lei (the "Bank"), in accordance with the provisions of art 117 of Law 31/1990 on companies, as republished, and of art. 15 of the Bank's Articles of Association,
Given the fact that:
In accordance with the provisions of art. 1171 par. 3 from Law 31/1990 regarding companies, as republished,
Convened for 18.06.2015, 10:00 AM, at "Sala Polivalenta" at Sibiu Business Centre, 5 Nicolaus Olahus Street, Corp B, Second floor, Sibiu, Sibiu county, with point 3.1 as requested by the shareholders Werner Keul, WK Group S.R.L, Raicu Sever-Florian and Raicu Mihaela
C.I.F. - RO 11447021• RC - J32/80/1999 • RB - PJR - 32 - 045 / 15.07.1999 • Capital: 314.629.049,40 RON Banca Comerciala Carpatica is registered with the National Supervisory Authority for Personal Data Processing -ANSPDCP with the notification no. 753. The company is administrated in a two-tier
Convened for 18.06.2015, 11:00 AM for the EGSM, at "Sala Polivalenta" at Sibiu Business Centre, 5 Nicolaus Olahus Street, Corp B, Second floor, Sibiu, Sibiu county, with points 21 , 2.11 and 2 2 as requested by the shareholders Werner Keul, WK Group S.R.L, Raicu Sever-Florian and Raicu Mihaela.
C.I.F. - RO 11447021• RC - J32/80/1999 • RB - PJR - 32 - 045 / 15.07.1999 • Capital: 314.629.049,40 RON Banca Comerciala Carpatica is registered with the National Supervisory Authority for Personal Data Processing -ANSPDCP with the notification no. 753. The company is administrated in a two-tier
Point. 7.1 from Art. 7 (Share capital) from Chapter 4 (Share capital, increase and decrease of the share capital, shares, rights and obligations of the shareholders) is modified and shall have the following content:
"7.1 The share capital of Banca Comerciala "Carpatica" S.A. is of 110,137,141.10 lei, subscribed and fully paid, divided in 1,101,371,411.00 shares with a nominal value of 0.1 lei each."
*Both cumulated losses proposed to be covered and the elements of the reported result used for covering the loss are presented in the financial statements on the line named Reported result/ (Cumulated loss), so that the impact on a presentation level on the line Reported result/ (Cumulated loss) for covering the cumulated loss from the elements of the reported result is 0.
2.4 The share capital increase is made through offering newly issued shares for subscription, within the preference right, to (i) shareholders registered in the shareholders registry of the Bank at the record date related to the share capital increase and who did not sell their preference right or have partially sold their preference rights and to (ii) persons who acquired – in the trading period of the preference rights – preference rights from the shareholders registered in the shareholders registry of the Bank at the record date related to the share capital increase.
2.5 The preference rights shall be tradable on the spot regulated market operated by Bucharest Stock Exchange, according to the specific regulations of this market.
2.12 According to Article 1292 from CNVM Regulation no. 1/2006, approving:
(i) Date of 27.11.2015 as Record Date in connection with the share capital increase, for the purpose of identifying the shareholders upon which the resolution regarding the share capital increase will have effect, respectively the shareholders who are entitled to receive preference rights;
"8.2 The shares issued for the share capital increase shall be offered for subscription to the shareholders of the Bank, pro-rata with the number of shares held by the shareholders, with the possibility of exercising the preference right, if this right was not lifted or limited, in the term and conditions set out by the resolution of the extraordinary general shareholders meeting. The resolution of the extraordinary general shareholders meeting shall be published in the Official Gazette of Romania, Part IV, and for the exercise of the preference right, if the case may be, a one month term shall be granted, starting with the date of publication or with the date set out in the prospectus/proportionate prospectus, as the case may be."
2.13.2Point. 8.3 from Art. 8 (Share capital increase) from Chapter 4 (Share capital, increase and decrease of the share capital, shares, rights and obligations of the shareholders) is eliminated.
"Art. 18.2. The Supervisory Board consists of 3 members, appointed by the General Meetings of Shareholders for a period of 2 years, with the possibility of being re-elected. At least one member must be independent."
Only persons registered as shareholders at the reference date of 8 June 2015 ("Reference Date") in the Bank's shareholders' registry kept with Depozitarul Central S.A. are entitled to participate and vote in the OGSM/EGSM.
One or more shareholders representing, solely or together with other shareholders, at least 5% of the Bank's share capital (hereinafter referred to as the "Initiators") are entitled:
The Initiators' proposals regarding the including of new items on the agenda, as well as the draft resolutions for the items proposed to be included on the agenda of the OGSM/EGSM, accompanied by copies of the valid identification documents of the Initiator (in case of natural persons – identity bulletin/card and in case of legal persons - identity bulletin/card of the legal representative registered in the Bank's shareholders' list issued by Depozitarul Central S.A.), should be transmitted as follows:
The Bank' shareholders, regardless of their participation in the share capital, as well as present members of the Supervisory Board, may submit candidate proposals for the appointment as member of the Supervisory Board including information regarding the name, domicile and professional qualification of the proposed persons, accompanied by (i) copies of the valid identification documents of the shareholder (in case of natural persons – identity bulletin/card/passport and in case of legal persons - identity bulletin/card/pasport of the legal representative registered in the Bank's shareholders' list issued by Depozitarul Central S.A.), (ii) curriculum vitae and (iii) affidavit from the candidate, from which must result that the respective person is not in one of the incompatibility cases provided by the applicable legal framework or must state that the person understands to give up any incompatibility case for the purpose of being approved by the National Bank of Romania and that accepts the mandate, in case it will be appointed (the affidavit forms will be made available on www.carpatica.ro in the section About us/Shareholders/General Meeting of Shareholders). The candidates for the position of member of the Supervisory Board must fulfil the conditions imposed by the regulations of the National Bank of Romania. The candidate proposals together with the above mentioned documents can be transmitted as follows:
(a) submitted at the headquarter of the Bank in Sibiu, 1 Autogării St., postal code 550135, by 02.06.2015, before the Bank's closing hour 17:30, in sealed envelope, having clearly inscribed thereon with upper case letters " FOR THE GENERAL MEETING OF SHAREHOLDERS OF 18/19 JUNE 2015".
C.I.F. - RO 11447021• RC - J32/80/1999 • RB - PJR - 32 - 045 / 15.07.1999 • Capital: 314.629.049,40 RON Banca Comerciala Carpatica is registered with the National Supervisory Authority for Personal Data Processing -ANSPDCP with the notification no. 753. The company is administrated in a two-tier
(b) sent by e-mail having attached an incorporated and extended electronic signature, as provided under Law 455/2001 on electronic signature, by 02.06.2015, before the Bank's closing hour 17:30, at [email protected], having in the subject line: "FOR THE GENERAL MEETING OF SHAREHOLDERS OF 18/19 JUNE 2015".
The list comprising information about the name, domicile and professional qualification of the proposed persons for the position of member of the Supervisory Board will be available on the website of the Bank (www.carpatica.ro) and at the headquarters of the Bank, list which can be viewed and supplemented by the shareholders.
The revised agenda, including the items proposed by the above mentioned shareholders will be published in accordance with the legal requirements and the article of association provisions regarding the convening of the OGSM/EGSM by the latest on 05.06.2015.
The Bank's shareholders, regardless of their participation to the share capital, may address written questions in relation to the items included in the agenda of the OGSM/EGSM, accompanied by a copy of the valid identification document of the shareholder (in case of natural persons, identity bulletin/card and in case of legal persons, identity bulletin/card of the legal representative registered in the Bank's shareholders' list issued by Depozitarul Central S.A.) to the registered seat of the Bank in Sibiu, 1 Autogării St., by 17.06.2015, 17.30 hours, in sealed envelope, having clearly inscribed and with upper case letters "FOR THE GENERAL MEETING OF SHAREHOLDERS OF 18/19 JUNE 2015".
The shareholders may also address such questions by e-mail having attached an incorporated and extended electronic signature, as provided under Law 455/2001 on electronic signature, accompanied by a copy of the valid identification document of the shareholder (in case of natural persons, identity bulletin/card and, in case of legal persons, identity bulletin/card of the legal representative registered in the Bank's shareholders' list issued by Depozitarul Central S.A.) by 17.06.2015, 17.30 hours, at [email protected], having in the subject line: "FOR THE GENERAL MEETING OF SHAREHOLDERS OF 18/19 JUNE 2015".
The access of the shareholders registered in the shareholders registry at the Reference Date and entitled to attend the OGSM/EGSM is permitted by the simple proof of their identity, made, in case of natural persons, with the identity card or, in case of legal persons and of natural persons that attend the meeting by representation (other than legal representation), with the proxy given to the natural person representing such shareholders, in compliance with the relevant applicable legislation.
Shareholders registered at the Reference Date in the Bank's shareholders' registry kept by Depozitarul Central S.A. may attend the OGSM/EGSM in person or by proxy, each shareholder having the right to appoint another natural or legal person as representative for participating and voting on his behalf wihin the OGSM/EGSM, in accordance with the provisions of art. 243 par. (6) – (64 ) of Law no. 297/2004, as amended.
The members of the Management Board and of the Supervisory Board or the employees of the Bank cannot represent the shareholders by proxy, under the sanction of annulment of the resolution, if without their vote, the requested majority would not have been reached.
If participating by proxy, the shareholder will appoint a representative by a special proxy, prepared in accordance with the form of special proxy provided to the shareholders by the Bank, both in Romanian and in English, or by a general proxy granted under the conditions presented below.
The general proxy is valid only if: (i) it is granted for a period not exceeding 3 years, (ii) it expressly permits a shareholder's representative who received such a proxy to vote on all issues under debate in the general shareholders meetings of the Bank, including acts of disposal and (iii) it is given by the shareholder, in its quality of customer, to an intermediary, as defined by art. 2 par. (1) point 14 of Law 297/2004, as amended, or to a lawyer. Shareholders of the Bank cannot be represented in the OGSM/EGSM based on a general proxy given to a person who is in a situation of conflict of interest that may arise in particular in the following cases:
a) is a majority shareholder of Bank, or is another entity controlled by such shareholder;
b) is a member of the administrative, management or supervisory body of the Bank, of a majority shareholder or of a controlled entity as provided in a) above;
c) is an employee or an auditor of the Bank or of a majority shareholder or of a controlled entity as provided in a) above;
d) is a spouse or relative up to the fourth degree inclusively of one of the natural persons referred to in a)-c) above.
The general proxy must contain the following information: 1. the name of the shareholder; 2. name of the representative (one to whom the proxy is granted); 3. date of proxy and the period of validity, under the law; proxies bearing a later date have the effect of revoking previously dated proxies; 4. indication that the shareholder empowers the representative to attend and vote on his behalf by general proxy in the general shareholders meeting for the entire holding of the shareholder at the reference date, express specifying the company/companies for which the general proxy is used. The general proxy loses legal effect in accordance with par. 2 of art. 151 of ASF Regulation no. 6/2009.
A shareholder may appoint one person to represent him in the OGSM/EGSM. However, if a shareholder holds shares of the Bank in several securities' accounts, this restriction will not prevent him to appoint a representative separately for shares held in each securities' account with respect to the general meeting. However, the shareholder is forbidden to express different votes in respect of shares held by him in the share capital of the Bank.
The special proxy must contain specific voting instructions for each item on the agenda of the OGSM/EGSM and the representative is obliged to vote in accordance with the instructions issued by the shareholder who empowered him.
The special proxy is valid only for the meeting that was requested for. The representative has the obligation to vote in accordance with the instructions of the shareholder who appointed him.
Also, a shareholder may appoint by special proxy one or more alternate representatives to ensure its representation in the OGSM/EGSM if the representative appointed by special proxy to represent is unable
to fulfil its mandate. If several alternate representatives are appointed by the proxy, the order in which they shall exercise their mandate will be determined in the proxy.
In case of the special proxy, an original copy, filled in English or in Romanian language and signed by the shareholder, together with a copy of the ID of the shareholder (in case of natural persons – bulletin/identity card, and respectively for legal persons – bulletin/identity card of the legal representative, registered in the shareholders' registry of the Bank issued by Depozitarul Central S.A.), will be send to the Bank's head office located in Sibiu, No. 1, Autogării St., by 16.06.2015, 08:00 AM for the OGSM and 09:00 AM for the EGSM, in sealed envelope, having clearly inscribed and with upper case letters "FOR THE GENERAL MEETING OF SHAREHOLDERS OF 18/19 JUNE 2015", following that the representative shall carry with him an original copy of his special proxy in the OGSM/EGSM.
The special proxy may be sent via e-mail with embedded extended electronic signature, according to Law. 455/2001 regarding electronic signature, accompanied by valid identification documents, by 16.06.2015, 08:00 AM for the OGSM and 09:00 AM for the EGSM, to the e-mail address [email protected], with the following text " FOR THE GENERAL MEETING OF SHAREHOLDERS OF 18/19 JUNE 2015" mentioned as subject.
In case of the general proxy, before its first utilisation, a copy of the general proxy having the mentioning that is in accordance with the original and having the signature of the representative, together with a copy of the ID of the shareholder (in case of natural persons – bulletin/identity card, and respectively for legal persons – bulletin/identity card of the legal representative, registered in the shareholders' registry of the Bank issued by Depozitarul Central S.A.) will be send to the Bank's head office located in Sibiu, No. 1, Autogării St., by 16.06.2015, 08:00 AM for the OGSM and 09:00 AM for the EGSM, in sealed envelope having clearly inscribed and with upper case letters "FOR THE GENERAL MEETING OF SHAREHOLDERS OF 18/19 JUNE 2015", following that the representative shall carry with him a copy of his general proxy in the OGSM/EGSM.
The general proxy may be sent via e-mail with embedded extended electronic signature, according to Law. 455/2001 regarding electronic signature, accompanied by valid identification documents, by 16.06.2015, 08:00 AM for the OGSM and 09:00 AM for the EGSM, to the e-mail address [email protected], with the following text " FOR THE GENERAL MEETING OF SHAREHOLDERS OF 18/19 JUNE 2015" mentioned as subject.
Certified copies of the general proxies shall be kept by the Bank, this being mentioned in the minutes of the OGSM/EGSM.
The person who was given a general proxy cannot be replaced by another person. In case the empowered person is a legal person, the legal person can exercise its mandate given to it through any person who is a member of the management or executive body or through its employees.
The shareholders can appoint and revoke their representative by electronic means of data transmission, the revocation being effective and opposable to the Bank if it was received by the Bank until the deadline for submitting/sending the proxy.
If the person personally representing the shareholder in the OGSM/EGSM is different from the one who has voted by correspondence, then for his vote to be valid, the representative shall present within the OGSM/EGSM a written revocation of the vote by correspondence signed by the shareholder or by the representative who expressed the vote by correspondence. This is not necessary if the shareholder or his legal representative is present at the OGSM/EGSM.
The Bank shall accept a general proxy to participate and vote in the OGSM/EGSM given by a shareholder, as a customer, to an intermediate as defined in art. 2 par. (1) pt. 14 of Law no. 297/2004, as amended and supplemented, or to a lawyer, without requesting additional documents relating to such shareholder, if the general proxy complies with ASF Regulation no. 6/2009, is signed by such shareholder and accompanied by an affidavit given by the legal representative of the intermediary or by the lawyer who received a general proxy, affidavit affirming that:
(i) authorization is granted by such shareholder, as a customer, to his intermediary or, where appropriate, to his lawyer;
(Ii) general proxy is signed by the shareholder, including the attachment of extended electronic signature, if necessary.
The affidavit referred to above must be submitted to the issuer in original, signed and, where appropriate, stamped without further formalities related to its form. The statement is submitted to the Bank together with the general proxy, in the terms and conditions set out above.
The Bank's shareholders registered on the Reference Date in the Bank's shareholders' registry kept by Depozitarul Central S.A. have the opportunity to vote by correspondence using the voting form for the vote by correspondence made available to shareholders by the Bank, both in Romanian and in English language.
The vote by correspondence can be expressed by a representative only if the representative has received form the shareholder whom he represents a special/general proxy which shall be sumitted with the Bank in accordance with art 243 par. (63 ) of Law no. 297/2004, as amended.
In case of voting by correspondence, the voting bulletins, filled in Romanian or English language and signed, together with a copy of the identity card of the shareholder (in case of natural persons – bulletin/identity card, and respectively for legal persons – bulletin/identity card of the legal representative, registered in the shareholders' registry of the Bank issued by Depozitarul Central S.A.), can be delivered as follows:
In the case of shareholder who are legal persons or entities without legal personality, the legal representative is established based on the list of shareholders on the reference date, received from
Depozitarul Central S.A.. Documents attesting the quality of legal representative drafted in a foreign language other than English, will be accompanied by a translation made by an authorized translator in Romanian or English language. The Bank shall not solicit legalisation or apostille of the documents certifying the quality of the shareholder's legal representative.
In all cases described above in which there is a reference to the shareholders' representative who is registered in the shareholders' list issued by Depozitarul Central S.A., if the respective representative is not registered as such in the evidence of Depozitarul Central S.A., for the identification of the representative of the shareholder who is a legal person, an ascertaining certificate issued by the Trade Registry, or any other equivalent document, in original or copy certified for conformity with the original, issued by a competent authority from the state in which the shareholder is legally registered and which attests the quality of legal representative, shall be sent and must be no older than 3 months before the date when the convening notice for the OGSM/EGSM was published,
Failure to send the special proxies/correspondence voting forms until the above mentioned dates is sanctioned with loss of the right to vote by proxy/by correspondence in the OGSM/EGSM. The special proxies/correspondence voting forms which do not contain at least the information enclosed in the forms made available by the Bank, are not opposable towards the Bank, and the general proxies which do not contain the minimum information required by legal provisions will also not be opposable to the Bank.
If on 18 June 2015 (date of the first OGSM/EGSM convening) the legal and statutory validity requirements for holding the OGSM/EGSM are not met, the respective OGSM/EGSM is convened for 19 June 2015, in the same location, at the same hours, and having the same agenda.
The documents and the informative materials referring to the points included on the agenda of the OGSM/EGSM, this convening notice, the total number of shares and the voting rights existing at the date of the convening, as well as the special proxies and the correspondence voting forms for the OGSM/EGSM shall be made available to the shareholders, in Romanian and in English language, starting with 18 May 2015, at the Bank's registered office, and will also be made available on the website of the Bank (www.carpatica.ro, About us/Shareholders/General Meeting of Shareholders section).
At the date of the convening, the registered share capital of the Bank is represented by 3,146,290,494 nominative shares, each share giving the right to one vote, except for a number of 1,794,662,943 shares for which the voting rights are suspended by the National Bank of Romania; thus, the total number of voting rights at the date of the convening is of 1,351,627,551 voting rights.
The draft resolutions proposed by the shareholders shall be added on the website of the Bank as soon as possible, after their receipt by the Bank
Additional information can be obtained from the Financial Markets Department, on the phone number 0372/494.918 and from the website of the Bank, www.carpatica.ro.
President of the Management Board
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