Pre-Annual General Meeting Information • Sep 19, 2016
Pre-Annual General Meeting Information
Open in ViewerOpens in native device viewer
EAM SOLAR ASA (+47) 241 15 796 Dronningen 1 N-0287 Oslo, NORWAY www.eamsolar.no
Notice is hereby served that the Extraordinary General Meeting (the "EGM") of EAM Solar ASA (the "Company") will be held on Monday the 10th of October 2016 at 15:00 CET at the company's offices at Dronningen 1, Oslo.
The EGM will be opened by the chairperson of the Board of Directors, Ragnhild Wiborg, cfr. section 5-12 of the Norwegian Public Limited Liability Companies.
***
F. Shareholders who wish to attend the general meeting are requested to return the enclosed attendance form (Appendix 1) to the Company in time to be received by the Company no later than 9th of October 2016.
G. Shareholders may appoint a proxy to attend and vote on their behalf. In this case a written and dated proxy must be provided. The enclosed proxy form (Appendix 2) may be used.
EAM Solar ASA 19th of September 2016
Ragnhild Wiborg Chairperson of the Board of Directors,
The undersigned will attend the extraordinary general meeting of EAM Solar ASA on 10 October 2016.
| I/we own: | ___ shares | ||
|---|---|---|---|
| I/we am proxy for: | ___ shares (please attach proxy form(s)) | ||
| Signature: | ______ | ||
| Name of shareholder: | ______ (block letters) | ||
| Place/date: | ______ | ||
| Date of birth/reg. no.: | ______ | ||
Please send the attendance form to: EAM Solar ASA, Dronningen 1, N-0287 Oslo, Norway, email: [email protected] . If the shareholder is a legal entity, please enclose documentation evidencing the representation by the signatory. Please make sure that the company receives the attendance form no later than 9 October 2016
As the owner of ______________________________ shares in EAM Solar ASA I/we hereby appoint
The Chairperson of the Board of Directors
_________________________________________________________ (insert name)
as my/our proxy to represent and vote for my/our shares at the extraordinary general meeting of EAM Solar ASA to be held on 10 October 2016.
If none of the alternatives above has been ticked the chairman of the board will be considered appointed as proxy. If the chairman of the board has been appointed as proxy, the chairman of the board can appoint another member of the board or the management to represent and vote for the shares covered by the proxy.
If the shareholder so desires and the chairman of the board has been appointed as proxy, the voting instructions below can be filled in and returned to the Company. The shares will then be voted in accordance with the instructions.
| Resolution | Vote for |
Vote against |
Abstain |
|---|---|---|---|
| Approval of notice of meeting and agenda | |||
| Decision on appointment of RSM as auditor |
If voting instructions are given the following applies:
| Signature: | ______* | |
|---|---|---|
| Name of shareholder: | ______ (block letters) | |
| Place/date: | ______ | |
| Date of birth/company no: | ______ |
Please send the proxy to: EAM Solar ASA, Dronningen 1, N-0287 Oslo, Norway, email: [email protected]
* If the proxy is given on behalf of a company or other legal entity, relevant evidence of authority must be attached so as to evidence that the person signing the proxy form is properly authorized. The receiver of the proxy is free in his/her own discretion to use or reject the proxy in case relevant evidence of authority has not been received.
Appendix 3
The audit committee, consisting of all the members of the board, has conducted a tender for audit services.
EY have provided audit services to the company since 2011 and there has not been any disagreement with EY at either board or management level of the company in relation to the conduct of the audit or in relation to any accounting treatment or the application of accounting policies or otherwise. The Company has been pleased with the service level EY has provided over the past 5 years and expect to continue working with EY in other capacities in the future.
The company is actively reducing its operating expenses and has established that material cost savings can be made by appointing a high quality second tier frim to provide audit services rather than using a top-tier firm.
The company does not believe that the audit quality will be diminished as a result of changing auditors.
The board of directors proposes that the EGM passes the following resolution:
"RSM is appointed as new auditors for EAM Solar ASA"
************
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.