Pre-Annual General Meeting Information • Apr 26, 2018
Pre-Annual General Meeting Information
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Notice is hereby served that the Annual General Meeting (the "AGM") of EAM Solar ASA (the "Company") will be held at 15:00 CET on 23 May 2018 at the Company's offices at Dronningen 1, Oslo.
The AGM will be opened by the chairman of the Board of Directors, Ragnhild Wiborg, confer section 5-12 of the Norwegian Public Limited Liability Companies.
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appendices by post free of charge. If a shareholder wishes to have the documents sent to him, such request can be addressed to the Company by email to [email protected].
EAM Solar ASA 26 April 2018
Ragnhild Wiborg Chair of the Board of Directors,
The Board of Directors proposes that the auditor's fees for 2017, as set out in note 5 to consolidated financial statements included in the annual report for 2017, are approved.
The Board of Directors currently consists of Ragnhild Wiborg (chair), Pål Hvammen, and Erling Christiansen. The Nomination Committee proposes that the AGM adopts the following resolution:
The Annual General Meeting re-elected Ms Ragnhild Wiborg as chair of the Board of Directors. Erling Christiansen was re-elected as member of the Board of Directors.
Stephan L Jervell was elected as a new member of the Board of Directors.
The function period of the members of the Board of Directors is until the Annual General Meeting in 2020.
The Nomination Committee proposes to the AGM to adopt the following resolution:
For the period from the Annual General Meeting in 2018 until the Annual General Meeting in 2019 the Annual General Meeting grants the payment of the following remuneration to the members of the Board of Directors:
For additional work in the period from the Annual General Meeting in 2016 until the Annual General Meeting in 2018 the Annual General Meeting grants the Chair with an additional payment of NOK 100 000.
The current members of the Nomination Committee are Leiv Askvig (chair), Nils Foldal and Truls C. Tollefsen. The Nomination Committee proposes that the AGM adopts the following resolution:
The Annual General Meeting re-elected Mr Leiv Askvig as chair of the Nomination Committee. Nils Foldal was re-elected as member of the Nomination Committee. Nils Erling Ødegaard was elected as a new member of the Nomination Committee.
The functioning period of the members of the Nomination Committee is until the Annual General Meeting in 2020.
The Nomination Committee proposes that the AGM adopts the following resolution:
For the period from the Annual General Meeting in 2018 until the Annual General Meeting in 2019 the Annual General Meeting grant the payment of the following remuneration to the members of the Nomination Committee:
The undersigned will attend the general meeting of EAM Solar ASA on 23 May 2018.
| I/we own: | ___ shares | |
|---|---|---|
| I/we am proxy for: | ___ shares (please attach proxy form(s)) | |
| Signature: | ______ | |
| Name of shareholder: | ______ (block letters) | |
| Place/date: | ______ | |
| Date of birth/reg. no.: | ______ | |
| Please send the attendance form to: EAM Solar ASA, Dronningen 1, N-0287 Oslo, Norway, email: [email protected]. If the shareholder is a legal entity, please enclose documentation |
email: [email protected]. If the shareholder is a legal entity, please enclose documentation evidencing the representation by the signatory. Please make sure that the attendance form is received by the company no later than 22 May 2018 at 16:00 CET
As the owner of ___________________ shares in EAM Solar ASA I/we hereby appoint
The Chairman of the Board of Directors
________________________ (insert name)
as my/our proxy to represent and vote for my/our shares at the annual general meeting of EAM Solar ASA to be held on 23 May 2018.
If none of the alternatives above has been ticked the chairman of the board will be considered appointed as proxy. If the chairman of the board has been appointed as proxy, the chairman of the board can appoint another member of the board or the management to represent and vote for the shares covered by the proxy.
If the shareholder so desires and the chairman of the board has been appointed as proxy, the voting instructions below can be filled in and returned to the Company. The shares will then be voted in accordance with the instructions.
| Resolution | Vote for | Vote against |
Abstain |
|---|---|---|---|
| Approval of notice of meeting and agenda | |||
| Approval of the annual accounts and directors' report of EAM Solar ASA and the EAM Solar Group for 2017, including allocation of the result of 2017 |
|||
| Approval of the remuneration of the Company's auditor | |||
| Election of members to the Board of Directors | |||
| Determination of the remuneration of the members of the Board of Directors |
|||
| Election of members to the Nomination Committee | |||
| Determination of the remuneration of the members of the Nomination Committee |
If voting instructions are given the following applies:
• If a shareholder has inserted another person than the chairman of the board as proxy, and wants to give such person instructions on voting, this is a matter between the shareholder and the proxy. In such a situation the company does not undertake any responsibility to verify that the proxy votes in accordance with the instructions.
| Signature: | ______* | |
|---|---|---|
| Name of shareholder: | ______ (block letters) | |
| Place/date: | ______ | |
| Date of birth/company no: | ______ |
Please send the proxy to: EAM Solar ASA, Dronningen 1, N-0287 Oslo, Norway, email: [email protected].
* If the proxy is given on behalf of a company or other legal entity, relevant evidence of authority must be attached so as to evidence that the person signing the proxy form is properly authorized. The receiver of the proxy is free in his/her own discretion to use or reject the proxy in case relevant evidence of authority has not been received.
Appendix 4 Annual Report 2017
The nomination committee's proposal for candidates to the board of directors and the proposal for candidates to the nomination committee have been decided unanimously in the committee. The nomination committee's proposal for remuneration to the board of directors and the proposal for remuneration to the nomination committee have been decided unanimously in the committee.
All the members of the Board of Directors are up for election at the Annual General Meeting 2018. The Nomination Committee has after internal discussions and conferring with major shareholders made the following proposal to the Annual General Meeting 2018 for members of the Board of Directors:
| Office: | Name: | Election status: |
|---|---|---|
| Chair of Board of Directors | Ragnhild Wiborg | Re-elected |
| Member of Board of Directors | Erling Christiansen | Re-elected |
| Member of Board of Directors | Stephan L. Jervell | New |
Stephan L. Jervell works with litigation, dispute resolution and negotiations, and public law framework conditions for trade and industry, including EU/EEA law in Wiersholm. Mr Jervell is admitted to the Supreme Court and litigates regularly before Norwegian courts. He has considerable litigation experience from international arbitration in numerous European countries, and has litigated several times for the EFTA Court and carried out hearings before the EU Commission. He also has experience as an arbitrator in national and international arbitrations. Jervell is chairman of Wiersholm and is inter alia chairman of the board of Riksteateret and Opplysningesvesenets Fond and is member of the board of several Norwegian and foreign companies.
All the members of the Nomination Committee are up for election at the Annual General Meeting 2018. The Nomination Committee has after internal discussions and conferring with major shareholders made the following proposal to the Annual General Meeting 2018 for members to the Nomination Committee:
| Office: | Name: | Election status: |
|---|---|---|
| Chair of Nomination Committee | Leiv Askvig | Re-elected |
| Member of Nomination Committee | Nils Foldal | Re-elected |
| Member of Nomination Committee | Nils Erling Ødegaard | New |
Mr Nils Erling Ødegaard is Director of investments in MP Pensjon PK, and a former Director of Fondsfinans. MP Pensjon PK is the 5th largest shareholder in EAM Solar ASA holding 4.18% of the shares outstanding. Mr Ødegaard is independent of the Board of Directors and the management of EAM Solar ASA.
The proposed fees are in the committee's opinion competitive but not excessive and reflect the responsibility, competence and workload in EAM Solar ASA. The nomination committee has in its work with remuneration taken into consideration that the fees have remained unchanged since 2014 as a result of the financial situation of the Company.
The proposed fees, with effect from the Annual General Meeting in 2018, are:
| Office: | Proposed new remuneration: | Current remuneration: |
|---|---|---|
| Chair of Board of Directors | NOK 450,000 per year | NOK 400,000 per year |
| Board member | NOK 275,000 per year | NOK 250,000 per year |
Based on additional work, outside the scope of normal office, over the two past years, the Nomination Committee proposes to grant an additional payment to the Chair of the Board of Directors, Ragnhild Wiborg, of NOK 100,000.
The Nomination Committee proposes that the remuneration remains unchanged at NOK 25,000 for the Chair and NOK 15,000 for the members.
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