Pre-Annual General Meeting Information • Dec 20, 2024
Pre-Annual General Meeting Information
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This document is important and requires your immediate attention.
If you are in any doubt about the action you should take, you should seek your own personal financial advice from your stockbroker, bank, solicitor, fund manager or other independent financial adviser, which, if you are taking advice in the United Kingdom, is duly authorised under the Financial Services and Markets Act 2000, or an appropriately authorised independent financial adviser if you are in a territory outside the United Kingdom.
If you have sold or otherwise transferred your shares in NCC Group plc, please forward this document, together with the accompanying documents, to the stockbroker, bank or other agent through which the sale or transfer was effected, for transmission to the purchaser or transferee.
The Board recognises that the AGM provides an important opportunity to engage with shareholders. Therefore, to facilitate the engagement, the Company will ensure that shareholders can submit any questions in writing prior to the AGM. Shareholders may submit their questions by writing to [email protected] with details of their name, shareholding and question by 9.00 am on Friday 24 January 2025. Only questions from registered shareholders of the Company will be accepted.
The result of the poll vote will be announced via a regulatory information service and published on our website as soon as possible after the AGM.
(Registered in England with company registration number 4627044)
(the "Company")
Registered office:
XYZ Building 2 Hardman Boulevard Spinningfields Manchester M3 3AQ
Dear Shareholder
I am pleased to invite you to attend the 2025 Annual General Meeting ("AGM") of the Company to be held at the offices of DLA Piper UK LLP, 160 Aldersgate Street, London EC1A 4HT, at 9.00 am on Tuesday 28 January 2025.
The primary focus of the AGM will be on the formal business set out in the Notice of Meeting (the "Notice"). The formal notice of AGM is set out on pages 5 and 6 of this document and the explanatory notes on each resolution to be considered at the AGM appear on pages 2 to 4 of this document.
The business of the meeting will be conducted on a poll. While the Company is looking forward to welcoming our shareholders to our AGM, shareholders are encouraged to submit their voting instructions and Proxy Form as soon as possible, even if they might intend to attend the AGM in person.
The Company's Registrar, Equiniti, must receive the completed Proxy Form, at the address on the form, by no later than 9.00 am on Friday 24 January 2025. Alternatively, you can vote using our CREST proxy voting service by following the procedures set out in the CREST Manual, or if you are an institutional investor you may be able to appoint a proxy electronically via the Proxymity platform. You will still be able to vote on the day of the AGM if you attend the AGM in person, but if you have already submitted a Proxy Form, this will only be necessary if you intend to change the voting instructions given on your Proxy Form. Further details relating to voting by proxy are set out in the notes to the Notice on pages 7 to 8 of this document.
The Directors of the Company (the "Directors") believe that the resolutions set out in the Notice are likely to promote the success of the Company and are in the best interests of the Company and its shareholders. Accordingly, the Directors unanimously recommend you vote in favour of the resolutions set out on pages 5 to 6, as they intend to do in respect of their own beneficial shareholdings in the Company.
The Board would like to take this opportunity to thank all shareholders for their continued support.
Yours faithfully,
Chair 10 December 2024
Resolutions 1 to 14 (inclusive) and Resolution 19 will be proposed as ordinary resolutions. This means that, for each of those resolutions to be passed, more than 50% of the votes cast must be in favour of the resolution. Resolutions 15 to 18 (inclusive) will be proposed as special resolutions. This means that, for each of those resolutions to be passed, at least 75% of the votes cast must be in favour of the resolution.
The Directors are required to present the Annual Report and Financial Statements for the financial period ended 30 September 2024, together with the Strategic Report and the reports of the Directors and auditor to shareholders at the AGM, all of which are contained within the Company's Annual Report and Accounts 2024 (the "2024 Annual Report"), which is available online at https://www.nccgroupplc.com/investorrelations/results-media/.
The Directors' Remuneration Report is included in full on pages 79 to 100 of the 2024 Annual Report and provides details of the remuneration paid to the Directors in respect of the financial period ended 30 September 2024. For the purposes of this resolution, this does not include the parts of the Directors' Remuneration Report containing the Directors' remuneration policy, which is set out on pages 94 to 100 of the 2024 Annual Report.
In accordance with the Companies Act 2006 (the "Companies Act"), the approval of the Directors' Remuneration Report is an advisory vote only and the Directors' entitlement to receive remuneration is not conditional thereon. This resolution and vote are a means of providing shareholder feedback to the Board on the implementation of the Directors' remuneration policy.
The current Directors' remuneration policy was approved by shareholders at the Annual General Meeting held on 4 November 2021. The Companies Act requires that the Directors' remuneration policy be put to a binding vote by ordinary resolution at least every three years and shareholders are therefore being asked to approve at the AGM a new Directors' remuneration policy (the "Policy"), as set out on pages 94 to 100 of the 2024 Annual Report.
The vote on this resolution is binding and, if passed, will mean that remuneration payments and payments for loss of office can only be made to Directors or former Directors in accordance with the approved Policy.
Subject to approval at the AGM, the proposed Policy will take effect from the end of the AGM and will replace the existing policy as approved by shareholders in 2021.
Final dividends are to be approved by shareholders. However, they cannot be more than the amount the Board recommends. The Board is recommending a final dividend of 1.5p per ordinary share for the financial period ended 30 September 2024. If approved, the final dividend will be paid on 4 April 2025 to shareholders on the register at close of business on 21 February 2025.
The auditor of the Company is required to be appointed or reappointed at each AGM at which accounts are presented. The Board, on the recommendation of the Audit Committee, recommends the reappointment of PricewaterhouseCoopers LLP (PwC) as auditor to the Company (to hold office until the next such meeting) and, accordingly, Resolution 5 proposes such reappointment. An assessment of the effectiveness, independence and objectivity of the auditor has been undertaken by the Audit Committee and details of the assessment can be found on page 72 of the 2024 Annual Report. The Board confirms that: (1) the recommendation is free from influence by a third party; and (2) no contractual term of the kind mentioned in Article 16(6) of the EU Regulation 537/2014 has been imposed on the Company.
In accordance with normal practice, Resolution 6 proposes that the Audit Committee, for and on behalf of the Directors, be authorised to determine the level of the auditor's remuneration.
In accordance with the UK Corporate Governance Code (the "Code"), all of the Directors will stand for re-election at the AGM. No Directors have been appointed by the Board since the previous AGM and therefore no Directors are required to submit themselves for election at the AGM under the Company's Articles of Association (the "Articles").
Biographical details of each Director standing for re-election can be found on pages 56 and 57 of the 2024 Annual Report together with their skills and experience which support the reasons why their contributions are, and continue to be, important to the Company's long-term sustainable success.
The Board supports the re-election of each Director, as it believes that the particular knowledge and experience of each Director, as described in their biographies on pages 56 to 57 of the 2024 Annual Report, assist in ensuring that the Board has an appropriate balance of skills and experience for the requirements of the business. The Board has confirmed, following a performance review, that each of the Directors standing for re-election continues to perform effectively and demonstrates commitment to their role. Details of the Board performance review are set out within the 2024 Annual Report. Their independence was determined by reference to the relevant provisions of the Code. The Board has considered whether each of the Non-Executive Directors is free of any relationship that could materially interfere with the exercise of their independent judgement and has determined that each Non-Executive continues to be considered independent.
Under section 551 of the Companies Act, the directors of a company are not permitted to allot shares (or grant certain rights over shares) unless authorised to do so by shareholders.
Resolution 14 renews a similar authority given at the last AGM and is in two parts.
The Investment Association ("IA") share capital management guidelines on directors' authority to allot shares state that its members will permit, and treat as routine, resolutions seeking authority to allot shares representing up to two-thirds of the company's issued share capital, provided that any authority to allot shares representing in excess of one-third of the company's issued share capital should only be used to allot shares pursuant to a fully pre-emptive offer (including a rights issue).
In line with guidance issued by the IA, if passed, paragraph (a) of Resolution 14 will authorise the Directors to allot shares in the Company (and to grant rights to subscribe for, or to convert any security into, shares in the Company) up to an aggregate nominal amount of £1,049,133 (representing 104,913,324 ordinary shares). This amount represents approximately one-third of the issued ordinary share capital of the Company as at 6 December 2024 (being the latest practicable date before the publication of this document).
In addition, if passed, paragraph (b) of Resolution 14 will authorise the Directors to allot ordinary shares in the Company (and to grant rights to subscribe for, or to convert any security into, ordinary shares in the Company) in connection with a rights issue only up to a further aggregate nominal amount of £1,049,133 (representing 104,913,324 ordinary shares). This amount represents approximately one-third of the issued ordinary share capital of the Company as at 6 December 2024 (being the latest practicable date before the publication of this document).
As at the date of this document, no ordinary shares are held by the Company in treasury.
The Directors have no current intention of allotting new ordinary shares other than in relation to the Company's share schemes. However, the Directors consider that it is in the best interests of the Company to have the authorities available so that they have the maximum flexibility to allot shares or grant rights without the need for a general meeting should they determine that it is appropriate to do so to respond to market developments or to take advantage of business opportunities as they arise. The Board recommends that this authority be renewed.
If given, these authorities will expire on the earlier of the conclusion of the Company's next AGM, or on 28 April 2026. It is the Directors' intention to renew the allotment authority each year.
Generally, if the Directors wish to allot new shares or other equity securities (within the meaning of section 560 of the Companies Act) for cash or sell treasury shares for cash, then under the Companies Act they must first offer such shares or securities to shareholders in proportion to their existing holdings. These statutory pre-emption rights may be disapplied by shareholders.
In accordance with the Pre-Emption Group's Statement of Principles on Disapplying Pre-Emption Rights ("Statement of Principles"), Resolutions 15 and 16, which will be proposed as special resolutions, will enable the Directors to allot equity securities for cash or sell treasury shares for cash up to a maximum aggregate nominal amount of £2,098,266 without first offering them to shareholders pro rata to their existing holdings.
The powers proposed under Resolution 15 will be limited to allotments or sales of ordinary shares:
If given, the authority granted under Resolution 15 will expire on the earlier of the conclusion of the Company's next AGM, or on 28 April 2026. It is the Directors' intention to renew this authority each year.
The powers proposed under Resolution 16 will be limited to allotments or sales of ordinary shares:
If given, the authority granted under Resolution 16 will expire on the earlier of the conclusion of the Company's next AGM, or on 28 April 2026. It is the Directors' intention to renew this authority each year.
The Directors believe it is in the interests of the Company and its shareholders to have the flexibility to purchase its own shares and this resolution seeks authority from shareholders to do so.
Resolution 17, which will be proposed as a special resolution, renews a similar authority given at the last AGM. The Directors presently have no intention of exercising the authority sought under Resolution 17 but consider the authority desirable to provide maximum flexibility in the management of the Company's capital base. If passed, and in considering whether to use this authority, the Directors will take into account factors including the financial resources of the Company, the Company's share price and future funding opportunities. The Directors would only use this authority if they believed that to do so would be a prudent use of the Company's cash resources and would result in an increase in earnings per share and promote the success of the Company for the benefit of its shareholders as a whole. If any purchases of ordinary shares are made pursuant to this authority, it is intended that such ordinary shares will either be cancelled, held in treasury or used to satisfy options exercised under the Company's share schemes, in each case in accordance with the provisions of the Companies Act. While held in treasury, the shares would not be entitled to receive any dividend or dividend equivalent (apart from any issue of bonus shares) and would have no voting rights. The Directors will have regard to institutional shareholder guidelines which may be in force at the time of any such purchase, holding or resale of shares held in treasury. Any purchases of ordinary shares would be by means of market purchases on the London Stock Exchange.
This resolution is limited to 31,473,997 ordinary shares, representing approximately 10% of the issued equity share capital of the Company as at 6 December 2024 (being the latest practicable date prior to publication of this document). The authority also sets minimum and maximum prices at which shares may be bought. The renewed authority will remain in force until the earlier of the conclusion of the Company's next AGM, or 28 April 2026. The Directors intend to seek renewal of this power at each AGM.
The total number of options to subscribe for ordinary shares for all share schemes of the Company which were outstanding as at 6 December 2024 (being the latest practicable date prior to publication of this document) was 13,259,661, which represents approximately 4.21% of the Company's issued share capital and would represent 4.68% of the Company's issued share capital if the full authority to repurchase ordinary shares, as proposed by Resolution 17, was exercised.
As at 6 December 2024 (being the latest practicable date prior to publication of this document), the Company holds no shares in treasury and there are no warrants outstanding over any ordinary shares in the Company.
Resolution 18 enables the Company to hold general meetings (other than AGMs) on 14 clear days' notice. The Companies Act provides that the minimum notice period required for general meetings of the Company is 21 clear days unless shareholders approve a shorter notice period, which cannot, however, be less than 14 clear days. The Articles currently permit such shorter notice period, but this resolution is required in order to comply with the Companies (Shareholders' Rights) Regulations 2009.
In accordance with the Companies Act, the Company must make a means of electronic voting available to all shareholders for that meeting in order to be able to call a general meeting on less than 21 clear days' notice. The Directors do not have any current intention to exercise this authority but consider it appropriate to ensure that the Company has the appropriate flexibility to respond to all eventualities.
If passed, the resolution will be effective until the Company's next AGM, when it is intended that a similar resolution will be proposed.
AGMs will continue to be held on at least 21 clear days' notice.
Resolution 19 deals with political donations. Under the Companies Act, political donations to any political parties, independent election candidates or political organisations or the incurring of political expenditure are prohibited unless authorised by shareholders in advance. What constitutes a political donation, a political party, a political organisation or political expenditure is not easy to decide, as these terms are widely defined in the Companies Act. Normal business activities and expenditure which might not be thought to be political expenditure or a political donation to a political organisation in the usual sense may fall within the restrictions of the Companies Act. For example, sponsorship, subscriptions, payment of expenses, paid leave for employees fulfilling public duties and support for bodies representing the business community in policy review or reform may fall within this.
It is not the Company's policy to make donations to political parties, or to make other political donations within the normal meaning of that expression, and the Directors have no intention of changing that policy. Therefore, notwithstanding that the Company has not made a political donation in the past and has no intention either now or in the future of making any political donation or incurring any political expenditure in respect of any political party, political organisation or independent election candidate, the Board has decided to put forward Resolution 19. The resolution does not purport to authorise any particular donation or expenditure, but is expressed in general terms, as required by the Companies Act, and will allow the Company to support the community and put forward its views to wider business and government entities without running the risk of being in inadvertent breach of the law. The authority will not be used to make political donations within the normal meaning of that expression. As permitted under the Companies Act, Resolution 19 also covers any political donations made, or political expenditure incurred, by any subsidiaries of the Company, in each case up to an aggregate limit of £75,000. This authority will expire at the end of the next AGM of the Company.
Notice is hereby given that NCC Group plc (the 'Company') will hold its Annual General Meeting at the offices of DLA Piper UK LLP, 160 Aldersgate Street, London EC1A 4HT, at 9.00 am on Tuesday 28 January 2025 to consider and, if thought fit, pass the following resolutions.
Resolutions 1 to 14 (inclusive) and Resolution 19 will be proposed as ordinary resolutions and Resolutions 15 to 18 (inclusive) will be proposed as special resolutions. The Directors have determined that all the resolutions to be put to a vote at the AGM will be decided on a poll:
necessary or expedient to deal with treasury shares, fractional entitlements or legal or practical problems arising under the laws of any territory or the requirements of any regulatory body or stock exchange or by virtue of shares being represented by depositary receipts or any other matter,
provided that this authority shall expire on the earlier of the conclusion of the next Annual General Meeting of the Company, or on 28 April 2026, save that the Company shall be entitled to make offers or agreements before the expiry of such authority which would or might require shares to be allotted or Rights to be granted after such expiry and the Directors shall be entitled to allot shares and grant Rights pursuant to any such offer or agreement as if this authority had not expired and all unexercised authorities previously granted to the Directors to allot shares and grant Rights be and are hereby revoked.
and such power shall expire on the earlier of the conclusion of the next Annual General Meeting of the Company, or on 28 April 2026, save that the Company may before such expiry make an offer or agreement which would or might require equity securities to be allotted or treasury shares to be sold after such expiry, and the Directors may allot equity securities or sell treasury shares in pursuance of such an offer or agreement as if the power conferred by this resolution had not expired and all unexercised authorities previously granted to the Directors under sections 570 and 573 of the Companies Act 2006 be and are hereby revoked.
and such power shall expire on the earlier of the conclusion of the next Annual General Meeting of the Company, or on 28 April 2026, save that the Company may before such expiry make an offer or agreement which would or might require equity securities to be allotted or treasury shares to be sold after such expiry, and the Directors may allot equity securities or sell treasury shares in pursuance of such an offer or agreement as if the power conferred by this resolution had not expired.
(ii) an amount equal to the higher of the price of the last independent trade and the highest current independent bid for an ordinary share on the trading venue where the purchase is carried out,
and (unless revoked, varied or renewed) this authority shall expire on the earlier of the conclusion of the next Annual General Meeting of the Company, or on 28 April 2026, provided that the Company may, before such expiry, make a contract to purchase its own shares which would or might be executed wholly or partly after such expiry, and the Company may make a purchase of its own shares in pursuance of such contract as if the authority hereby conferred had not expired.
(as such terms are defined in sections 363 to 365 of the Companies Act 2006), in each case during the period beginning with the date of the passing of this resolution and ending at the conclusion of the next Annual General Meeting of the Company, provided that the authorised sum referred to in paragraphs (a), (b) and (c) above may be comprised of one or more amounts in different currencies which, for the purposes of calculating the said sum, shall be converted into Pounds Sterling at the exchange rate published in the London edition of the Financial Times on the date on which the relevant donation is made or expenditure incurred (or the first business day thereafter) or, if earlier, on the day in which the Company enters into any contract or undertaking in relation to the same, and provided that, in any event, the aggregate amount of political donations and political expenditure made or incurred by the Company and its subsidiaries pursuant to this resolution shall not exceed £75,000.
By Order of the Board
Company Secretary 10 December 2024
Registered office: XYZ Building 2 Hardman Boulevard Spinningfields Manchester M3 3AQ
(Registered in England with company registration number 4627044)
In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with CREST's specifications and must contain the information required for such instructions, as described in the CREST Manual, which can be viewed at www.euroclear.com. The message, regardless of whether it constitutes the appointment of a proxy or an amendment to the instruction given to a previously appointed proxy, must, to be valid, be transmitted so as to be received by the issuer's agent (ID RA19) by 9.00 am on Friday 24 January 2025 (or, if
the AGM is adjourned, no later than 48 hours (excluding any part of a day that is not a working day) before the time of any adjourned meeting). For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that there are no special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that their CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
If you are an institutional investor you may be able to appoint a proxy electronically via the Proxymity platform, a process which has been agreed by the Company and approved by the Company's Registrar. For further information regarding Proxymity, please go to www.proxymity.io. Your proxy must be lodged by 9.00 am on Friday 24 January 2025 (or, if the AGM is adjourned, no later than 48 hours (excluding any part of a day that is not a working day) before the time of any adjourned meeting) in order to be considered valid. Before you can appoint a proxy via this process you will need to have agreed to Proxymity's associated terms and conditions. It is important that you read these carefully as you will be bound by them and they will govern the electronic appointment of your proxy.
If the AGM were to be adjourned for any reason, then only those shareholders registered in the Register at the close of business on the day which is two working days prior to the day fixed for the adjourned meeting will be eligible to attend and vote at the adjourned meeting.
will be available for inspection at the registered office of the Company and at the offices of DLA Piper UK LLP, 160 Aldersgate Street, London EC1A 4HT, during usual business hours on any weekday (Saturdays, Sundays and public holidays excluded) from the date of this Notice until the date of the AGM and at the place of the AGM from at least 15 minutes prior to and until the conclusion of the AGM.
Shareholders should note that it is possible that, pursuant to requests made by shareholders of the Company under section 527 of the Companies Act 2006 (being shareholders having a right to vote at the meeting and holding at least 5% of the total voting rights of the Company (see Note 3 above) or at least 100 shareholders having a right to vote at the meeting and holding, on average, at least £100 of paid up share capital), the Company may be required to publish on its website a statement setting out any matter relating to: (i) the audit of the Company's accounts (including the Auditor's Report and the conduct of the audit) that are to be laid before the AGM; or (ii) any circumstance connected with an auditor of the Company ceasing to hold office since the previous meeting at which annual accounts and reports were laid in accordance with section 437 of the Companies Act 2006.
Any such request from shareholders under section 527 of the Companies Act 2006 must:
The Company may not require the shareholders requesting any such website publication to pay its expenses in complying with the request. Where the Company is required to publish a statement on its website, it must forward the statement to the Company's auditor not later than the time when it makes the statement available on the website. The business which may be dealt with at the AGM includes any statement that the Company has been required under section 527 of the Companies Act 2006 to publish on its website.

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