Pre-Annual General Meeting Information • Apr 6, 2020
Pre-Annual General Meeting Information
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Medistim ASA will hold its ordinary general meeting Tuesday the 28th of April 2020 at 10.00. The meeting will be held at the company headquarter in Økernveien 94 in Oslo.
Due to the coronavirus pandemic, the board encourages shareholders not to physically attend the general meeting. Instead, shareholders should authorize the Chairman of the Board. It is possible to give proxy with and without voting instructions. By using a proxy with voting instructions, the shareholders will vote on the specific issues without personal attendance. For further information on the use of proxy, see general information at the bottom of the notice and enclosed proxy forms.
Physical attendance increases the risk of infection spreading. Medistim wants to contribute to the national benefit and we hope our shareholders will support this by not physically attending the general meeting.
A. The Board of Directors is authorized to increase share capital up to NOK 458,433,25 by issuing up to 1,833,733 new shares at par value of NOK 0.25. The share price and other terms when issuing new shares are set by the board of directors. The Board of Directors can increase the share capital once or in several different occasions.
B. In case of a change in par value of the share as a result of a split, fond issue ect, the authorization is adjusted accordingly with the number of shares that can be issued. The share price and other terms are adjusted according to generally known principles for such adjustments, but always within the regulations in the Public Limited Companies Act.
In line with the company goals the Board of Director's will assess continuously business opportunities, further development and expansion of the business. In order to secure flexibility both time wise and for the financing, the Board of Directors prefer to have the authorization from the general meeting to have the opportunity to strengthen equity by issuing new shares against cash deposits or other assets, also in relation to a merger. The authorization can be used to issue shares in relation to convertible loans, acquisition of companies or other commitments in relation to industrial partners or strategic partners.
The purpose of setting aside the preferential rights for existing shareholders to subscribe new shares is to ensure flexibility for the company.
The purpose of the suggestion is that the company wishes to have available different methods to obtain and secure optimal capital structure.
Notice on participation at the general meeting should be sent to the company one day before the meeting.
Contact: CEO Kari Eian Krogstad/CFO Thomas Jakobsen Phone: 23059660 Fax: 23059661 Email: [email protected]
Attachments:
The undersigned will attend the general meeting in Medistim ASA the 28th of April 2020 starting at 10.00.
__________________________ __________________________
Shareholders name Number of shares
Place Date
Shareholders signature
__________________________ __________________________
| The undersigned, _________, that owns | _________ shares in | |
|---|---|---|
| Medistim ASA herby give |
power of attorney to attend and vote for my | |
| shares at the general meeting in Medistim ASA the 28th |
of April 2020. |
Place Date
__________________________ __________________________
__________________________ __________________________
Shareholders signature Shareholders name in block letters
(Companies must attach a copy of company registration of newer date to prove correct signature.)
Shareholder who does not return the form "NOTICE OF ATTENDANCE – ORDINARY GENERAL MEETING 28th of APRIL 2020", and therefore wishes to authorise another person to act on his or her behalf at the ordinary general meeting on 28th of April 2020 must complete this power of attorney form and return it to: Medistim ASA, Økernveien 94, 0479 Oslo or to [email protected].
The power of attorney should be received by us no later than 27th of April 2020 at 16:00 hours (CET). The undersigned hereby grants (please tick):
Chairperson of the board Øyvin Brøymer, or the person he appoints, or
Name of attorney (use capital letters)
power of attorney to attend and vote for my/our shares at the ordinary general meeting of Medistim ASA to be held on 28th of April 2020. If the power of attorney form is submitted without stating the name of the attorney, the power of attorney will be deemed to have been given to the chairperson of the board of directors Øyvin Brøymer or the person he appoints. The votes shall be cast in accordance with the instructions below. Please note that if the alternatives below are not ticked off, this will be deemed to be an instruction to vote "in favour" of the proposals in the notice, provided, however, that the attorney determines the voting to the extent proposals are put forward in addition to, instead of, or as adjustments to the proposals in the notice.
| In | attorney's | |||
|---|---|---|---|---|
| Item: | favour | Against | Abstain | discretion |
| 1. Approval of the notice, registration of shareholders or | ||||
| persons represented by proxy. | ||||
| 2. Appointment of person to chair the meeting, to sign | ||||
| the protocol, to co-sign the protocol and protocol | ||||
| secretary proposed in the general meeting. | ||||
| 3. Approval of annual report for 2019. | ||||
| 4. Approval of profit and loss and balance sheet 2019. | ||||
| 5. Approval of the distribution of the profit for the year. | ||||
| 6. The Board of Director's declaration on salary and | ||||
| other remuneration to the management. | ||||
| 7. Approval of fee to the auditor for 2019. | ||||
| 8. Election of board members. Three of the board | ||||
| members are on election. This is according to The | ||||
| Nomination Committee's suggestion. | ||||
| 9. Fees to the Board. This is according to the | ||||
| Nomination Committee's suggestion. | ||||
| 10. The leader the Nomination Committee is on election. | ||||
| This is according to the Nomination Committee's | ||||
| suggestion. | ||||
| 11. Compensation to the Nomination Committee. This is | ||||
| according to the Nomination Committee's suggestion. | ||||
| 12. Approval of the Board of Director's suggestion to the | ||||
| general meeting to renew the Board of Director's | ||||
| authorization to increase share capital. | ||||
| 13. Approval of the Board of Director's suggestion to | ||||
| renew the power of attorney to purchase own shares |
The shareholder's name and address: ______________________________________ (please use capital letters).If the
shareholder is a company, please attach documentation in the form of certificate of registration, or separate power of attorney, if applicable, to this power of attorney.
____ ______ ____________________
Date Place shareholder's signature
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