Pre-Annual General Meeting Information • Mar 29, 2021
Pre-Annual General Meeting Information
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Medistim ASA will hold its ordinary general meeting Tuesday the 27th of April 2021 at 10.00. The meeting will be held at the company headquarter in Økernveien 94 in Oslo.
Due to the coronavirus pandemic, a physical general meeting cannot be held. Instead, shareholders should authorize the Chairman of the Board. It is possible to give proxy with and without voting instructions. By using a proxy with voting instructions, the shareholders will vote on the specific issues without personal attendance. For further information on the use of proxy, see general information at the bottom of the notice and enclosed proxy forms.
The Nomination Committee proposes to the General Meeting that the Chairman receives a fee for 2020 of NOK 400,000. Furthermore, the Nomination Committee proposes that each of the board members for 2020 will receive a fee of NOK 225,000 for each member. Total fees to the Board of Directors according to the Nomination Committee's proposal are NOK 1,300,000. This is unchanged from last year.
of the Nomination Committee for a 2 year term until the ordinary General Meeting in 2023. Bjørn H. Rasmussen represents Medistims sixth largest shareholder and Asbjørn Buanes represent the eighth largest shareholder. Nomination Committee Member Kristin Eriksen is not on election but has given notice that she wishes to withdraw from her position in the Nomination Committee. To take her place it is suggested that Vegard Søraunet is elected as Nomination Committee Member for one year until the ordinary General Meeting in 2022. Vegard Søraunet represent Medistim's second largest shareholder Aeternum Capital AS. Aeternum Capital AS holds 10.2% of the shares in Medistim
In line with the company goals the Board of Director's will assess continuously business opportunities, further development, and expansion of the business. In order to secure flexibility both time wise and for the financing, the Board of Directors prefer to have the authorization from the general meeting to have the opportunity to strengthen equity by issuing new shares against cash deposits or other assets, also in relation to a merger. The authorization can be used to issue shares in relation to convertible loans, acquisition of companies or other commitments in relation to industrial partners or strategic partners.
The purpose of setting aside the preferential rights for existing shareholders to subscribe new shares is to ensure flexibility for the company.
The purpose of the suggestion is that the company wishes to have available different methods to obtain and secure optimal capital structure.
Notice on participation at the general meeting should be sent to the company one day before the meeting.
Contact: CEO Kari Eian Krogstad / CFO Thomas Jakobsen Phone: 23059660 Email: [email protected]
Attachments:
Due to COVID 19 it will not be a physical meeting. For Shareholders to vote at the general meeting power of attorney can be given to the Chairman to act on his or hers behalf at the ordinary general meeting on 27th of April 2021 by complete this power of attorney form and return it to: Medistim ASA, Økernveien 94, 0479 Oslo or to [email protected]. The power of attorney should be received by us no later than 26th of April 2021 at 16:00 hours (CET). The undersigned hereby grants (please tick):
Chairperson of the board Øyvin Brøymer
power of attorney to attend and vote for my/our shares at the ordinary general meeting of Medistim ASA to be held on 27th of April 2021. The votes shall be cast in accordance with the instructions below. Please note that if the alternatives below are not ticked off, this will be deemed to be an instruction to vote "in favour" of the proposals in the notice, provided, however, that the attorney determines the voting to the extent proposals are put forward in addition to, instead of, or as adjustments to the proposals in the notice.
| Item: | In favour | Against | Abstain | attorney's discretion |
|---|---|---|---|---|
| 1. Approval of the notice, registration of shareholders or | ||||
| persons represented by proxy. | ||||
| 2. Appointment of person to chair the meeting, to sign | ||||
| the protocol, to co-sign the protocol and protocol | ||||
| secretary proposed in the general meeting. | ||||
| 3. Approval of annual report for 2020. | ||||
| 4. Approval of profit and loss and balance sheet 2020. | ||||
| 5. Approval of the distribution of the profit for the year. | ||||
| 6. The Board of Director's declaration on salary and | ||||
| other remuneration to the management. | ||||
| 7. Approval of fee to the auditor for 2020. | ||||
| 8. Election of board members: | ||||
| 8 a. Øyvin Brøymer as Chairman | ||||
| 8 b. Torben Jørgensen as Board Member | ||||
| 8 c. Siri Fürst as Board Member | ||||
| 9. Fees to the Board. This is according to the | ||||
| Nomination Committee's suggestion. | ||||
| 10. Election of the Nomination Committee: | ||||
| 10.a Leader of the committee Bjørn H. Rasmussen | ||||
| 10.b Committee member Asbjørn Buanes | ||||
| 10.c Committee member Vegard Søraunet | ||||
| 11. Compensation to the Nomination Committee. This is | ||||
| according to the Nomination Committee's suggestion. | ||||
| 12. Approval of financial assistance to senior executives | ||||
| in connection with purchase of shares in the company | ||||
| under a long-term incentive agreement. | ||||
| 13. Approval of the Board of Director's suggestion to the | ||||
| general meeting to renew the Board of Director's | ||||
| authorization to increase share capital. | ||||
| 14. Approval of the Board of Director's suggestion to | ||||
| renew the power of attorney to purchase own shares |
The shareholder's name and address: ______________________________________ (please use capital letters).
If the shareholder is a company, please attach documentation in the form of certificate of registration, or separate power of attorney, if applicable, to this power of attorney.
____ ______ ____________________ Date Place shareholder's signature
This statement has been made by the board of Medistim ASA in accordance with the Public Limited Liability Companies Act § 8- 10 (5) (allmennaksjeloven § 8-10 (5)).
The board of Medistim ASA has proposed that the company provide financial assistance to senior executive management in Medistim ASA, in the form of a loan of up to NOK 6,800,000 in connection with the acquisition of shares in the company under the company's long - term incentive agreement for senior executives. The board has issued a separate declaration on the financial assistance in accordance with the Public Limited Liability Companies Act § 8-10 (5) (allmennaksjeloven § 8-10 (5)). The board declares that it is in the company's interest to provide the financial assistance, and that the requirement for prudent equity and liquidity in the Public Limited Liability Companies Act § 3-4 (allmennaksjeloven § 3-4) will be met.
March 18th, 2021
The board of Medistim ASA
| Øyvin Brøymer | Bjørn Wiggen | Tove Raanes |
|---|---|---|
| Chairman | Deputy Chairman | Board Member |
Siri Fürst Lars Rønn Board Member Board Member
This statement has been submitted by the board of Medistim ASA in accordance with the Public Limited Liability Companies Act § 8-10 (5) (allmennaksjeloven § 8-10 (5))
The board has proposed that the company provide financial assistance to senior executives in Medistim ASA, in connection with the acquisition of shares in the company under the company's long-term incentive agreement for senior executives. The board's proposal must be approved by the company's general meeting in accordance with the Public Limited Liability Companies Act § 8-10 (4) (allmennaksjeloven § 8-10 (4)). In this connection, the board shall prepare a report on the financial assistance pursuant to the Public Limited Liability Companies Act § 8-10 (5) (allmennaksjeloven § 8-10 (5)), which is this document.
The following terms apply to the company's financial assistance:
Under the company's long-term incentive agreement for senior executive in Medistim ASA can acquire four shares and receive one share for every four shares acquired. This represent a 25% discount and is in accordance with the long-term incentive agreement. For shares acquired with a 25% discount, a three-year vesting period is attached. The Limit under this scheme is a total share value of NOK 8,500,000, where shares of value NOK 6,800,000 is acquired and shares of value NOK 1,700,000 is granted.
In the Board's opinion, it is desirable that the company's senior executives own shares in the company, as this provides the employees with financial incentives to (i) maximize shareholder value and (ii) remain in their positions for sufficient time to create a good result for shareholders. In order to further facilitate such share purchases, the board considers it to be in the company's interest to offer senior executives financing assistance for the acquisition of shares under the company's long-term incentive agreement.
In the Board's opinion, the financial assistance will not have any significant impact on the company's liquidity and solvency. Medistim will use already acquired shares and therefor there is no cashflow effect. It is considered to be a limited risk for Medistim since the loan is secured against shares.
March 18th 2021 Board of directors in Medistim ASA
Øyvin Brøymer Bjørn Wiggen Tove Raanes Chairman Deputy Chairman Board Member
Siri Fürst Lars Rønn Board Member Board Member
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