AGM Information • Jan 5, 2022
AGM Information
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Styret innkaller med dette til ekstraordinær generalforsamling i Otello Corporation ASA (heretter "Selskapet"). Møtet avholdes 27. januar 2022. kl. 09:00 norsk tid hos Advokatfirmaet Schjødt, Ruseløkkveien 14, Oslo, Norge.
Vedlagt denne innkallingen som Vedlegg 1 er skjema for å gi fullmakt til leder av den ekstraordinære generalforsamlingen. Skjemaet består av to, forskjellige deler: En del hvor møteleder står fritt til å avlegge stemme i den enkelte sak på agendaen, og en del hvor aksjonæren selv krysser av for ønsket stemme i hver sak. Aksjonærene står fritt til å velge hvilken del som ønskes benyttet, og aksjonærene kan også benytte andre daterte og signerte fullmaktsskjema, hvis ønskelig.
På grunn av pandemien forventes det at Selskapets styremedlemmer, ledelse og revisor ikke vil være fysisk til stede. Representanter for styret og ledelsen, samt revisor, vil imidlertid delta per telefon, ref. nedenfor. Av samme årsak vil møtet dermed heller ikke åpnes av styrets leder. Styret har utpekt advokat Geir Evenshaug til å åpne møtet.
Selskapet vil tilrettelegge for at aksjonærer kan ringe inn på generalforsamlingen og på den måten overvære møtet, samt få mulighet til å stille spørsmål til Selskapets representanter. Innringingsdetaljer er som følger:
https://teams.microsoft.com/l/meetupjoin/19%3ameeting_ZjRiMDM4ZWUtMTBkMC00Y2FlL WE0ODEtMzM5Y2MyNDRiODkx%40thread.v2/0?cont UNOFFICIAL OFFICE TRANSLATION – IN CASE OF DISCREPANCY THE NORWEGIAN VERSION SHALL PREVAIL:
OTELLO CORPORATION ASA (org no 974 529 459)
The Board of Directors (the "Board") hereby calls for an Extraordinary General Meeting to be held in Otello Corporation ASA (the "Company") on 27 January at 9:00am Norwegian time in the offices at Schjødt lawfirm, Ruseløkkveien 14, Oslo, Norway.
Due to the ongoing Covid-19 / Corona epidemic, all shareholders are requested to not meet in person, but rather to give proxy to vote the shares.
Attached this calling notice as Appendix 1 is a form of proxy to the chair of the meeting. The form consists of two, alternative parts: One part where the chair of the meeting is free to cast votes in each matter on the agenda, and one part where the shareholder ticks the box for the desired vote in each matter. The shareholders are free to choose which part to use and shareholders may also use other dated and signed proxy forms, if they wish.
Due to the pandemic, it is expected that the Company's Board members, management and auditor will not be present in person. Representatives for the Board and management, and the auditor, will, however, participate by phone, ref. below. Due to the same reason, the chairperson of the Board will not open the meeting. The Board has appointed attorney-at-law Geir Evenshaug to open the meeting.
The Company will arrange for shareholders to be able to call in to the general meeting and as such participate in the meeting and have the possibility to raise questions to the Company's representatives. The call-in details are as follows:
https://teams.microsoft.com/l/meetupjoin/19%3ameeting_ZjRiMDM4ZWUtMTBkMC00Y2FlL WE0ODEtMzM5Y2MyNDRiODkx%40thread.v2/0?con
ext=%7b%22Tid%22%3a%224651385e-cc62-44a7-bde5 dbda3fc721be%22%2c%22Oid%22%3a%226bce9706- 1940-4e6d-8713-ffba5706411b%22%7d
US: +1 929-229-5678 UK: +44 20 38 55 4748 Norway: +47 21 40 41 97 Germany: +49 69 667737648 Argentina: +54 11 3987-3651 Singapore: +65 6450 6440 Turkey: +90 212 900 41 94
Meeting ID: 158 744 103#
Aksjonærer som ønsker å delta på generalforsamlingen ved oppmøte eller ved fullmakt bes om å fylle ut og returnere påmeldingsskjema i Vedlegg 1 innen kl 12:00 (CET) den 25. januar.
Det påpekes at aksjer som er registrert på en forvalterkonto iht allmennaksjeloven § 4-10 ikke vil gis stemmerett på generalforsamlingen. Dette innebærer at aksjonær som eier aksjer gjennom forvalter må instruere sin forvalter om å avregistrere aksjene fra forvalterkonto, og føre aksjene over på en VPS konto i aksjonærens navn. Dette må skje i tide til at utskrift fra VPS på dagen for generalforsamlingen viser at aksjene er registrert på aksjonærenes egen VPS konto.
Som nevnt ovenfor, oppfordres alle aksjonærer til ikke å møte fysisk. Dersom et større antall aksjonærer likevel skulle møte fysisk, kan Selskapet bli tvunget til å avlyse generalforsamlingen og kalle inn til nytt møte på et senere tidspunkt.
Innkalling til ekstraordinær generalforsamling er sendt til alle aksjeeiere i Selskapet med kjent adresse. I samsvar med Selskapets vedtekter vil denne innkallingen med alle vedlegg være tilgjengelig på Selskapets hjemmeside, www.otellocorp.com. På forespørsel til Selskapet på +47 91909145 eller e-post til [email protected] fra en aksjonær vil Selskapet vederlagsfritt sende aksjonæren vedlegg per post.
text=%7b%22Tid%22%3a%224651385e-cc62-44a7-bde5 dbda3fc721be%22%2c%22Oid%22%3a%226bce9706- 1940-4e6d-8713-ffba5706411b%22%7d
Or Telephone: US: +1 929-229-5678 UK: +44 20 38 55 4748 Norway: +47 21 40 41 97 Germany: +49 69 667737648 Argentina: +54 11 3987-3651 Singapore: +65 6450 6440 Turkey: +90 212 900 41 94
Meeting ID: 158 744 103#
Shareholders who wish to attend the General Meeting, either in person or by proxy, are requested to complete and return the attendance slip in Enclosure 1 by noon (CET) 25 January.
Please note that, shares which are registered with a nominee account pursuant to section 4-10 of the Public Limited Liability Companies Act will not be allowed to cast votes at the general meeting. This means that a shareholder who owns shares through a nominee must instruct its nominee to deregister the shares from the nominee account and transfer the shares to a VPS account in the name of the shareholder. This must take place in time so that a transcript from VPS at the day of the general meeting shows that the shares are registered with the shareholder's own VPS account.
As set out above, all shareholders are requested not to meet in person. If a larger number of shareholders still turn up in person, the Company may have to cancel the general meeting and schedule and call for a new meeting at a later time.
The calling notice to the Annual General Meeting has been sent to all shareholders in the Company whose address is known. In accordance with the Company's Articles of Association this calling notice with all appendices will be accessible on the Company's webpages, www.otellcorp.com. Upon request to +47 91909145 or by e-mail to [email protected] from a shareholder, the Company will mail the appendix to the shareholder free of charge.
På agendaen står følgende saker:
Advokat Geir Evenshaug vil åpne den ekstraordinære generalforsamlingen og foreta en fortegnelse over møtende aksjonærer.
Styret har foreslått at advokat Geir Evenshaug velges som møteleder.
Styret foreslår at generalforsamlingen fatter følgende vedtak:
"Innkalling og dagsorden godkjennes."
Styret foreslår at Jason Hoida velges til å undertegne protokollen sammen med møteleder.
Styret er av den oppfatning at en beholdning av egne aksjer vil gi Selskapet fleksibilitet, bl.a. i forhold til oppfyllelse av aksjeinsentiv-programmer for ansatte, og til finansiering av mulige oppkjøp og andre mulige transaksjoner foretatt av Selskapet, i tillegg til å styrke Selskapets kapitalstruktur.
Styret foreslår derfor at generalforsamlingen vedtar å fornye eksisterende fullmakt til styret til å erverve egne aksjer, og å utvide denne til også å kunne kjøpe tilbake aksjer til over børskurs i forbindelse med offentlig tilbud fremsatt av Selskapet. Eksisterende fullmakt ble vedtatt på ekstraordinær generalforsamling den 30. september 2021.
The following items are on the agenda:
Attorney-at-law Geir Evenshaug will open the Extraordinary General Meeting and make a registration of attending shareholders.
The Board has proposed that attorney-at-law Geir Evenshaug is elected to chair the meeting.
The Board proposes that the General Meeting makes the following resolution:
"The calling notice and the agenda are approved."
The Board proposes that Jason Hoida is elected to cosign the minutes together with the chairperson for the meeting.
In the opinion of the Board, treasury shares will give the Company flexibility, e.g. in terms of satisfying employee share incentive plans and to fund possible acquisitions and other possible corporate transactions by the Company, as well as to strengthen the Company's capital structure.
The Board thus proposes that the General Meeting resolve to renew the existing authority to the Board to acquire own shares, and to expand the scope to also comprise buy backs above market price in connection with public offer made by the Company. The existing authorization was approved by the extraordinary general meeting on 30 September 2021.
Den foreslåtte fullmaktens størrelse er like under 10 % av registrert aksjekapital på tidspunktet for generalforsamlingen. Fullmakten vil kun benyttes innenfor gjeldende regelverk. Fullmakten innebærer ingen autorisasjon for styret til å vedta nye insentivordninger, og denne fullmakten kan ikke benyttes til å finansiere styremedlemmers opsjoner.
Forslag til vedtak:
The size of the proposed authorization is slightly below 10% of the registered share capital at the time of the General Meeting. The authorization will only be utilized within applicable rules and regulations. The authorization does not give the Board the authority to adopt new incentive schemes and this authorization cannot be used to fund Board member's options.
Proposed resolution:
Selskapet er et norsk allmennaksjeselskap underlagt norsk lovgivning, derunder allmennaksjeloven og verdipapirhandelloven. Selskapet har pr dagen for denne innkallingen utstedt 112 299 727 aksjer. I Selskapets generalforsamling har hver aksje én stemme. Aksjene har også for øvrig like rettigheter.
Selskapet eier på dato for denne innkallingen 11 999 998 egne aksjer.
En aksjeeier har rett til å få behandlet spørsmål på generalforsamlingen. Spørsmålet skal meldes skriftlig til styret innen syv dager før fristen for innkalling til generalforsamling sammen med et forslag til beslutning eller en begrunnelse for at spørsmålet settes på dagsordenen. Har innkallingen allerede funnet sted, skal det foretas en ny innkalling dersom fristen for innkalling til generalforsamling ikke er ute. En aksjeeier har også rett til å fremsette forslag til beslutning.
The Company is a Norwegian public limited liability company governed by Norwegian law, thereunder the Public Limited Liability Companies Act and the Securities Trading Act. As of the date of this calling notice, the Company has issued 112,299,727 shares. In the Company's General Meeting each share has one vote. The shares have equal rights in all respects.
As at the date of this calling notice, the Company owns 11,999,998 treasury shares.
A shareholder has the right to put matters on the agenda of the general meeting. The matter shall be reported in writing to the Board within seven days prior to the deadline for the notice to the general meeting, along with a proposal to a draft resolution or a justification for the matter having been put on the agenda. In the event that the notice has already taken place, a new notice shall be sent if the deadline has not already expired. A shareholder has in addition a right to put forward a proposal for resolution.
Please note that the translation into English is for information purposes only and that the Norwegian text shall prevail in case of any inconsistencies.
André Christiansen Styrets leder / Chairman of the Board of Directors (sign.)
____________________________
PIN code:
Notice of Extraordinary General Meeting in Otello Corporation ASA will be held 27 January 2022 at 09:00 Norwegian time at Schjødt law-firm,Ruseløkkveien 14, Oslo, Norway.
In the event the shareholder is a legal entity it will be represented by:
Name of representative (To grant proxy, use the proxy form below)
_____________________________________________________________
If you wish to attend the Extraordinary General Meeting, we kindly ask you to send this form to Otello Corporation ASA c/o DNB Bank ASA, Verdipapirservice, P.O. Box 1600 Sentrum, N-0021 Oslo, Norway, or e-mail [email protected]. Attendance may also be registered on Otello Corporation ASA's homepage on www.otellocorp.com or through "Investortjenester", a service provided by most Norwegian registrars. The pin code and the reference number are required for registration. The form must be registered by DNB Bank Verdipapirservice no later than 25 January 2022 at noon/12:00 CET.
The undersigned will attend at Otello Corporation ASA's Extraordinary General Meeting on 27 January 2022 and vote for
| own shares | |
|---|---|
| other shares in accordance with enclosed proxy | |
| In total | shares |
Ref no: PIN code:
If you are not able to attend the Extraordinary General Meeting, this proxy form can be used. The present proxy form relates to proxies without instructions. To grant proxy with voting instructions, please go to page 3 of this form.
We kindly ask you to send the proxy form to Otello Corporation ASA c/o DNB Bank ASA, Verdipapirservice, P.O. Box 1600 Sentrum, N-0021 Oslo, Norway, or e-mail [email protected]. The proxy must reached DNB Bank Verdipapirservice no later than 25 January 2022 at noon/12:00 CET.
The undersigned hereby grants the chairperson of the Extraordinary General Meeting (or a person designated by him) proxy to attend and vote at the Extraordinary General Meeting of Otello Corporation ASA on 27 January for all my/our shares.
Place Date Shareholder's signature (Signature only when granting proxy)
With regard to rights of attendance and voting we refer you to The Norwegian Public Limited Liability Companies Act, in particular Chapter 5. A written power of attorney dated and signed by the beneficial owner giving such proxy must be presented at the meeting.
Ref no: PIN code:
If you wish to give voting instruction to the proxy holder, please use the present proxy form. The items in the detailed proxy below refer to the items in the Extraordinary General Meeting agenda. We kindly ask you to send the proxy with voting instructions by mail to Otello Corporation ASA c/o DNB Bank ASA, Verdipapirservice, P.O. Box 1600 Sentrum, NO-0021 Oslo, Norway, or by e-mail [email protected]. The proxy must reach DNB Bank Verdipapirservice no later than 25 January 2022 at noon/12:00 CET.
The undersigned hereby grants the chairperson of the Extraordinary General Meeting (or a person designated by him) proxy to attend and vote at the Extraordinary General Meeting of Otello Corporation ASA on 27 January 2022 for all my/our shares. The votes shall be submitted in accordance with the instructions below. Please note that any items below not voted for (not ticked off), will be deemed as an instruction to vote "in favour" of the proposals in the notice. Any motion from the floor, amendments or replacement to the proposals in the agenda, will be determined at the proxy holder's discretion. In case the contents of the voting instructions are ambiguous, the proxy holder will base his/her understanding on a reasonable understanding of the wording of the proxy. Where no such reasonable understanding can be found, the proxy holder may at his/her discretion refrain from voting.
| AGENDA EXTRAORDINARY GENERAL MEETING | IN FAVOUR |
AGAINST | ABSTAIN | |
|---|---|---|---|---|
| 1. | Opening by the chairman of the Board – Registration of attending shareholder (NO VOTING ITEM) |
|||
| 2. | Election of chairperson for the meeting | o | o | o |
| 3. | Approval of the calling notice and the agenda | o | o | o |
| 4. | Election of person to counter-sign the minutes | o | o | o |
| 5. | Board authorization to acquire own shares | o | o | o |
| 6. | Closing (NO VOTING ITEM) |
The abovementioned proxy holder has been granted power to attend and to vote for my/our shares at the Extraordinary General Meeting in Otello Corporation ASA to be held 27 January 2022.
Place Date Shareholder's signature (Only for granting proxy with voting instructions)
With regard to rights of attendance and voting we refer you to The Norwegian Public Limited Liability Companies Act, in particular Chapter 5. A written power of attorney dated and signed by the beneficial owner giving such proxy must be presented at the meeting.
If the shareholder is a company, please attach the shareholder's certificate of registration to the proxy.
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