AGM Information • Apr 4, 2022
AGM Information
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Notice is hereby served that the annual general meeting of Volue ASA, org. no. 924 332 166 (the "Company") will be held on 26 April 2022 at 12:00 pm CET.
In accordance with section 5-8 of the Norwegian Public Limited Liability Companies Act, the general meeting will be held as a video conference meeting. Shareholders who wish to attend by video conference meeting are requested to send a notice of attendance to the Company no later than 24 April 12:00 pm CET using the attached attendance form. Details for the video conference meeting will only be provided to shareholders who have given notice in advance.
Item 10 Approval of board authority to increase the share capital
Proposals for resolutions under items 3-10 are set out in Appendix 1.
The Company has a share capital of NOK 57,547,885.60 divided on 143,869,714 shares, each with a nominal value of NOK 0.40. Each share carries one vote at the Company's general meetings. The Company does not own any treasury shares.
The shareholders have the following rights in respect of the general meeting:
Shareholders who wish to attend the general meeting either in person or by proxy must submit a notice of attendance to the Company so that the Company receives the notice of attendance at latest on 24 April 2022 12:00 pm CET. Such notice can be given through the attached notice of attendance.
Shareholders may appoint a representative to attend and vote on their behalf. In this case a written and dated proxy must be provided. The attached proxy form may be used.
If the shares are held through a nominee, cf. the Norwegian Public Limited Liability Companies Act Section 4- 10, and the beneficial owner wishesto attend the general meeting, whether in person or by proxy, the beneficial owner must transfer the shares to a VPS account in the name of the beneficial owner prior to the date of the general meeting.
This notice with attachments and the Company's annual accounts including the directors' report are available at the Company's website www.volue.com/investors.
In accordance with § 7 of the Company's articles of association, the appendices to the notice will not be sent by post to the shareholders. A shareholder may nonetheless demand to receive the appendices per postal mail free of charge. If a shareholder wishes to have the documents sent to him/her, such request can be addressed to the Company by way of e-mail to [email protected]
Oslo, 4 April 2022
Ørjan Svanevik Chairman (sign)
Appendices:
Report regarding salary and other remuneration for leading persons www.volue.com/investors
Appendix 1 – Proposed resolutions
3. Approval of the annual accounts and directors' report of Volue ASA and the group for 2021, including allocation of the result of the year, as well as consideration of the statement on corporate governance
The annual financial statements, the directors' report, the auditor's opinion and the statement on corporate governance are available at the Company's website www.volue.com/investors.
The Board of Directors proposes that the general meeting pass the following resolution:
The annual accounts and the directors' report for 2021 are approved. No dividend is declared for the financial year 2021.
The board members Henning Hansen, Ingunn Ettestøl and Christine Grabmair stand for re-election at the general meeting. The directorships of the other board members run until 2023.
The Board of Directors proposes that the general meeting pass the following resolution:
Henning Hansen, Ingunn Ettestøl and Christine Grabmair are re-elected as members of the Board of Directors.
Reference is made to note 6 in the annual financial statements. In 2021, the remuneration of the Company's auditor for the statutory audit of the Company shall be paid in accordance with invoice.
The Board of Directors proposes that the general meeting pass the following resolution:
The auditor's remuneration shall be paid in accordance with invoice.
The Board of Directors proposes that the general meeting pass the following resolution:
The members of the Board of Directors shall receive the following remuneration for the financial year 2022:
The Board of Directors has drawn up a report of paid and expected salary and other remuneration to leading persons in accordance with the provision in section 6-16b of the Norwegian Public Limited Liability Companies Act (Appendix 4 to the notice). In accordance with this provision, the report is submitted to the general meeting for approval.
The Board of Directors proposes that the general meeting pass the following resolution: The general meeting endorses the guidelines for determination of salary and other remuneration to leading persons.
In accordance with the amendment in the Norwegian Public Limited Liability Companies Act regarding the longest permitted notice period to general meetings of two business days, the Board of Directors proposes that the general meeting pass the following resolution:
The following is included as the fourth paragraph in section 7 in the articles of association:
"In the notice to general meetings it may be stipulated that a shareholder who wishes to attend the general meeting must notify the company of this within a certain deadline. The deadline cannot expire earlier than two working days before the meeting."
The Board of Directors proposes that the general meeting pass the following resolution:
The Board of Directors is authorized pursuant to the Public Limited Companies Act section 9-4 to acquire shares in the Company ("own shares") on behalf of the Company with an aggregate nominal value of up to 5,754,788.56. The authority also encompasses contractual pledges over own shares.
When acquiring own shares the consideration per share may not be less than NOK 1 and may not exceed NOK 400.
The Board of Directors determines the methods by which own shares can be acquired or disposed of.
The authority shall remain in force until the annual general meeting in 2023, but in no event later than 30 June 2023.
The Board of Directors proposes that the general meeting pass the following resolution:
The Board of Directors is authorized pursuant to the Public Limited Companies Act section 10-14 (1) to increase the Company's share capital by up to NOK 5,754,788.56. Subject to this aggregate amount limitation, the authority may be used on more than one occasion.
The authority may be used to issue shares as consideration in connection with acquisitions (including deferred payments and earn-out obligations) or to finance acquisitions, to issue shares in connection with share-based incentive schemes or employee share programs or to raise new equity in order to strengthen the Company's financing.
The authority shall remain in force until the annual general meeting in 2023, but in no event later than 30 June 2023.
The pre-emptive rights of the shareholders under section 10-4 of the Public Limited Companies Act may be set aside.
The authority covers capital increases against contributions in cash and contributions other than in cash. The authority covers the right to incur special obligations for the Company, ref. section 10-2 of the Public Limited Companies Act. The authority covers resolutions on mergers in accordance with section 13-5 of the Public Limited Companies Act.
Ref no: PIN code:
Ordinary general meeting in Volue ASA will be held 26 April 2022 at 12:00 pm CET.
The shareholder is registered with the following amount of shares at summons: ____________________ and vote for the number of shares owned per Record Date: 25.04.2022.
Shareholders encouraged to participate by means of advance votes or by granting a proxy. The general meeting will only be held virtually, and it is not open for physical attendance.
Advance votes may only be executed electronically, through the Company's website www.volue.com/investors (use ref.nr and pin code above) or through VPS Investor Services. In Investor Services chose Corporate Actions - General Meeting, click on ISIN.
Notice of attendance should be registered through the Company's website www.volue.com/investors or through VPS Investor Services. For notification of attendance through the Company's website, the above-mentioned reference number and pin
NB: As the meeting is being held virtually, we ask that shareholders who enroll for participation in the meeting at the same time sends an e-mail to [email protected] so that the company have an e-mail that they can send details to.
| Place | Date | Shareholder's signature | |||||
|---|---|---|---|---|---|---|---|
| If you are unable to attend the meeting, you may grant proxy to another individual. | Proxy without voting instructions for Ordinary General Meeting of Volue ASA. Ref no: PIN code: |
||||||
| Proxy should be registered through the Company's website www.volue.com/investors or through VPS Investor Services. For granting proxy through the Company's website, the abovementioned reference number and pin code must be stated. In VPS Investor Services chose Corporate Actions - General Meeting, click on ISIN |
If you are not able to register this electronically, you may send by E-mail to [email protected]. If the shareholder is a Company, the Company's Certificate of Registration must be attached to the proxy.
The undersigned: _________________________________________________________
hereby grants (if you do not state the name of the proxy holder, the proxy will be given to the Chair of the Board of Directors)
the Chair of the Board of Directors (or a person authorised by him or her), or
_____________________________________________
(Name of proxy holder in capital letters)
proxy to attend and vote for my/our shares at the Ordinary General Meeting of Volue ASA on 26.04.2022.
If you are unable to attend the meeting in person, you may use this proxy form to give voting instructions to the Chairman of the Board of Directors or the person authorised by him or her. (Alternatively, you may vote electronically in advance, see separate section above.) Instruction to others than the Chairman of the Board should be agreed directly with the proxy holder.
Proxies with voting instructions can only be registered by DNB and must be sent to [email protected] (scanned form). The form must be received by DNB Bank ASA, Registrars' Department no later than 24.04.2022 at 12:00 pm CET. If the shareholder is a Company, the Company's Certificate of Registration must be attached to the proxy.
hereby grants the Chairman of the Board of Directors (or the person authorised by him or her) proxy to attend and vote for my/our shares at the Ordinary General Meeting of Volue ASA on 26.04.2022..
The votes shall be exercised in accordance to the instructions below. If the sections for voting are left blank, this will be counted as an instruction to vote in accordance with the Board's and Nomination Committee's recommendations. However, if any motions are made from the attendees in addition to or in replacement of the proposals in the Notice, the proxy holder may vote at his or her discretion. If there is any doubt as to how the instructions should be understood, the proxy holder may abstain from voting.
| Agenda for the Ordinary General Meeting 2022 | For | Against | Abstention | ||
|---|---|---|---|---|---|
| 1. | Election of a chairperson and a person to co-sign the minutes | | | | |
| 2. | Approval of the notice and the agenda | | | | |
| 3. | Approval of the annual accounts and directors' report of Volue ASA and the group for 2021, including allocation of the result of the year, as well as consideration of the statement on corporate governance |
| | | |
| 4. | Re-election of board members Henning Hansen Ingunn Ettestøl Christine Grabmair |
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| 5. | Approval of the remuneration to the Company's auditor | | | | |
| 6. | Approval of the remuneration to the members of the Board of Directors for the financial year 2022 |
| | | |
| 7. | Approval of report regarding salary and other remuneration for senior management | | | | |
| 8. | Proposal to amend the articles of association | | | | |
| 9. | Approval of board authority to acquire own shares | | | | |
| 10. | Approval of board authority to increase the share capital | | | |
Place Date Shareholder's signature (Only for granting proxy with voting instructions)
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