Pre-Annual General Meeting Information • Apr 3, 2023
Pre-Annual General Meeting Information
Open in ViewerOpens in native device viewer

Medistim ASA will hold its ordinary general meeting Monday the 24th of April 2023 at 10.00. The meeting will be held at the company headquarter in Økernveien 94 in Oslo. For shareholders who cannot physically attend, it is possible to give proxy with and without voting instructions to the chairman. By using a proxy with voting instructions, the shareholders will vote on the specific issues without personal attendance. For further information on the use of proxy, see general information at the bottom of the notice and enclosed proxy forms.
To:
Two of the board members are on election. This is Chairman Øyvin Brøymer and Board member Siri Fürst. Siri Fürst has decided not to take a new term and is not on election. Torben Jørgensen has given notice to the Nomination Committee that he wishes to withdraw from his position as Board member.
member of the board of directors of biotech startups and Oslo Cancer Cluster and is expert adviser to Canica Holding in Switzerland
The Nomination Committee suggests that Anna Ahlberg is elected as Board member for a term of 2 years to the ordinary General Meeting in 2025. Anna is CFO at Surgical Science Sweden AB, a life science/software company listed at Nasdaq First North Growth Market. She has been working mainly within the life science sector for over 15 years, with companies like Vitrolife and Q-Med, as both CFO and Director of Investor Relations, and has extensive knowledge about international growth companies and the requirements set upon listed companies. Anna has an MBA from the School of Business, Economics and Law at the University of Gothenburg.
All candidates are willing to take a term. Board members Tove Raanes, Lars Rønn and Anthea Arff-Pettersen are not on election until 2024.
The Nomination Committee proposes to the General Meeting that the Chairman receives a fee of NOK 475,000. Furthermore, the Nomination Committee proposes that each of the board members will receive a fee of NOK 265,000 for each member. Total fees to the Board of Directors according to the Nomination Committee's proposal are NOK 1,800,000.
In line with the company goals the Board of Director's will assess continuously business opportunities, further development, and expansion of the business. In order to secure flexibility both time wise and for the financing, the Board of Directors prefer to have the authorization from the general meeting to have the opportunity to strengthen equity by issuing new shares against cash deposits or other assets, also in relation to a merger. The authorization can be used to issue shares in
relation to convertible loans, acquisition of companies or other commitments in relation to industrial partners or strategic partners.
The purpose of setting aside the preferential rights for existing shareholders to subscribe new shares is to ensure flexibility for the company.
The purpose of the suggestion is that the company wishes to have available different methods to obtain and secure optimal capital structure.
Notice on participation at the general meeting should be sent to the company one day before the meeting.
Contact: CEO Kari Eian Krogstad / CFO Thomas Jakobsen Phone: 23059660 Email: [email protected]
Shareholders not physically present at the meeting can vote at the general meeting by giving power of attorney to the Chairman to act on his or hers behalf at the ordinary general meeting on 24th of April 2023. The power of attorney is given by completing the below proxy form and return it to: Medistim ASA, Økernveien 94, 0479 Oslo or to [email protected]. The power of attorney should be received by us no later than 23rd of April 2023 at 16:00 hours (CET). The undersigned hereby grants (please tick): Chairperson of the board Øyvin Brøymer
power of attorney to attend and vote for my/our shares at the ordinary general meeting of Medistim ASA to be held on 24th of April 2023. The votes shall be cast in accordance with the instructions below. Please note that if the alternatives below are not ticked off, this will be deemed to be an instruction to vote "in favour" of the proposals in the notice, provided, however, that the attorney determines the voting to the extent proposals are put forward in addition to, instead of, or as adjustments to the proposals in the notice.
| attorney's | ||||
|---|---|---|---|---|
| Item: | In favour | Against | Abstain | discretion |
| 1. Approval of the notice, registration of shareholders or persons represented by proxy. |
||||
| 2. Appointment of person to chair the meeting, to sign | ||||
| the protocol, to co-sign the protocol and protocol | ||||
| secretary proposed in the general meeting. | ||||
| 3. Approval of annual report for 2022. | ||||
| 4. Approval of profit and loss and balance sheet 2022. | ||||
| 5. Approval of the distribution of the profit for the year. | ||||
| 6. The Board of Director's declaration on salary and | ||||
| other remuneration to the management. | ||||
| 7. Approval of fee to the auditor for 2022. | ||||
| 8. Approval of articles of association §5 | ||||
| 9. Election of board members: | ||||
| 9 a. Øyvin Brøymer as Chairman | ||||
| 9 b. Jon H. Hoem as Board Member | ||||
| 9 c. Ole Jesper Dahlberg as Board Member | ||||
| 9 d. Anna Ahlberg as Board Member | ||||
| 10. Fees to the Board. This is according to the | ||||
| Nomination Committee's suggestion. | ||||
| 11. Election of the Nomination Committee: | ||||
| 11.a. Committee member leader Bjørn H. Rasmussen | ||||
| 12. Compensation to the Nomination Committee. This is | ||||
| according to the Nomination Committee's suggestion. | ||||
| 13. Compensation to Committees | ||||
| 13.a.Compensation to remuneration committee | ||||
| 13. b. Compensation to audit committee | ||||
| 14. Approval of financial assistance to senior executives | ||||
| in connection with purchase of shares in the company | ||||
| under a long-term incentive agreement. | ||||
| 15. Approval of the Board of Director's suggestion to the | ||||
| general meeting to renew the Board of Director's | ||||
| authorization to increase share capital. | ||||
| 16. Approval of the Board of Director's suggestion to renew the power of attorney to purchase own shares |
The shareholder's name and address: ______________________________________ (please use capital letters).
If the shareholder is a company, please attach documentation in the form of certificate of registration, or separate power of attorney, if applicable, to this power of attorney.
The main principle of Medistim's executive remuneration policy is that the compensation shall be competitive and provide the motivation to attract and retain individuals with the required competence.
The board determines remuneration for the CEO, while the CEO determines remuneration for the management team and leading employees. Compensation of the management is based on market terms and evaluated on a yearly basis. The terms have remained the same over several years. Remuneration of the CEO includes a share-based incentive plan. A share based incentive plan was also introduced for management group in 2021. This is described under point 3. The executive remuneration consists of a fixed salary and a variable part linked to the company's achievement. The criteria are reviewed annually and are linked to internal goals and budgets. Total remuneration in 2022 was in line with the criteria set for total compensation in 2022.
Management is included in the same pension plan as other employees. Other benefits are of minor financial importance such as free access to communication tools for the management team to be available. No executives will receive additional compensation when leaving the company.
Plans for 2021 and 2022 has been ambitious despite the pandemic, macroeconomic turmoil and the Ukrainian war. However, the company's solutions continue to have an increasing demand among cardiac and vascular surgeons. As a consequence, most of management team and leading employees reached their target in 2021 and 2022.
In the below overview 1 and 2 for total compensation, bonus is achieved bonus for 2020 paid in 2021 and bonus achieved in 2021 paid in 2022. The overview 3 shows the achieved bonus for 2022 to be paid in 2023.
| Management | Position | Salary | Bonus | Pension | Share based compensaOther | Total | ||
|---|---|---|---|---|---|---|---|---|
| Hæge Johanne Krogh Wetterhus | VP Marketing | 1 529 890 | 198 839 | 97 464 | - | 7 909 | 1 834 102 | |
| Anne Waaler | VP Medical | 1 525 816 | 178 571 | 80 424 | - | 10 723 | 1 795 534 | |
| Roger Reino Morberg | VP Sales | 1 821 454 | 383 929 | 94 584 | 137 750 | 9 783 | 2 447 500 | |
| Erik Sw ensen | VP Development | 1 526 290 | 162 500 | 90 864 | - | 4 524 | 1 784 178 | |
| Tone Ann Veiteberg | VP QA\Reg | 1 323 097 | 196 429 | 72 708 | - | 4 524 | 1 596 758 | |
| Ole Jørgen Robsrud | CEO Medistim Norge AS | 1 435 094 | 240 000 | 91 800 | 50 000 | 8 863 | 1 825 757 | |
| Helge Børslid | VP Operations | 1 417 244 | 73 661 | 84 600 | - | 4 524 | 1 580 029 | |
| Ole Arne Eiksrud | Busines development | 902 297 | - | 58 208 | 137 750 | 2 928 | 1 101 183 | |
| Håkon Grøthe | VP Innovation | 1 427 634 | 205 357 | 84 900 | 137 750 | 4 530 | 1 860 171 | |
| Mike Farbelow | President Medistim USA | 2 233 316 | 800 311 | 89 333 | - | 108 583 | 3 231 543 | |
| Cindy Kaffi | CEO Medistim Germany | 1 358 834 | 296 778 | - | - | 3 237 | 1 658 849 | |
| Kari Eian Krogstad | CEO Medistim group | 3 144 358 | 1 205 357 | 101 592 | 4 410 000 | 4 527 | 8 865 834 | |
| Thomas Jakobsen | CFO Medistim Group | 2 050 394 | 312 500 | 91 800 | 183 750 | 4 530 | 2 642 974 | |
| Sum | 21 695 717 | 4 254 233 | 1 038 277 | 5 057 000 | 179 186 | 32 224 412 |
| Management | |||||||
|---|---|---|---|---|---|---|---|
| Position | Salary | Bonus | Pension | Share based compensatioOther | Total | ||
| VP Marketing | 1 327 426 | 66 905 | 90 000 | - | 4 392 | 1 488 723 | |
| VP Medical | 1 291 382 | 83 631 | 77 736 | - | 4 392 | 1 457 141 | |
| VP Sales | 1 530 580 | 88 314 | 84 552 | - | 4 392 | 1 707 838 | |
| VP Development | 1 352 031 | 69 581 | 81 456 | - | 4 392 | 1 507 460 | |
| VP QA\Reg | 1 132 394 | 58 876 | 73 920 | - | 4 392 | 1 269 582 | |
| Managing director Medistim Norge | 1 241 558 | 64 286 | 84 000 | - | 15 000 | 1 404 844 | |
| VP Operations | 1 246 512 | 98 127 | 82 704 | - | 4 392 | 1 431 735 | |
| VP Innovation | 1 222 257 | 102 587 | 82 656 | - | 4 392 | 1 411 892 | |
| President Medistim USA | 1 909 488 | 773 100 | 78 667 | - | 97 058 | 2 858 314 | |
| Managing director Medistim Germ | 1 277 478 | 406 400 | - | - | - | 1 683 878 | |
| CEO Medistim group | 2 827 824 | 347 904 | 90 348 | 3 125 000 | 4 392 | 6 395 468 | |
| CFO Medistim Group | 1 820 331 | 93 666 | 82 116 | - | 4 392 | 2 000 505 | |
| 18 179 261 | 2 253 377 | 908 155 | 3 125 000 | 151 586 | 24 617 380 |
| VP Marketing | 226 831 |
|---|---|
| VP Medical | 227 994 |
| VP Sales | 476 081 |
| VP Development | 185 680 |
| VP QA\Reg | 241 587 |
| CEO Medistim Norge AS | 223 108 |
| VP Operations | 214 576 |
| VP Innovation | 286 963 |
| President Medistim USA | 854 681 |
| CEO Medistim Germany | 296 781 |
| CEO Medistim group | 1 272 321 |
| CFO Medistim Group | 498 138 |
| 5 004 741 |
In April 2022 The General meeting approved the financial assistance related to the long term share based incentive plan for senior management. The general meeting approved that the company make a loan with a limit of NOK 6,800,000 available to senior executives in Medistim ASA according to allmennaksjeloven § 8-10. The loan framework can only be used for partial financing of share purchases that Medistim senior executives has been offered. The program gives executive management the opportunity to purchase Medistim shares at a 25 % discount with a lock in period of at least 3 years, or as long as the executive is employed. The exercise of the offer will be limited in time and will only be used once. The share program did not include CEO since she has a separate arrangement. The below list gives an overview of shares purchased and the financing of it:
| Group management | Position | Shares purchaced in NOK |
Match 25% in Nok |
Total purchase of shares in NOK |
Number of shares |
Financing by Medistim in NOK |
|---|---|---|---|---|---|---|
| Ole Arne Eiksrud | Busines developer | 551 000 | 137 750 | 688 750 | 2 422 | 551 000 |
| Roger Reino Morberg | VP Sales | 551 000 | 137 750 | 688 750 | 2 422 | - |
| Ole Jørgen Robsrud | CEO Medistim Norge AS | 200 000 | 50 000 | 250 000 | 879 | 200 000 |
| Håkon Grøthe | VP Innovation | 551 000 | 137 750 | 688 750 | 2 422 | - |
| Thomas Jakobsen | CFO Medistim Group | 735 000 | 183 750 | 918 750 | 3 231 | 735 000 |
| Total | 2 588 000 | 647 000 | 3 235 000 | 11 376 | 1 486 000 |
CEO has an agreement with the Board that she can receive up to 28.500 Medistim shares as part of compensation if in position until 2025. The Shares is received by the CEO free of charge and last shares will be received in 2026. Fair value of the share based payment is the share price at grant date multiplied with the and number of shares granted. The fair value of the share based payment is expensed over the vesting period. In 2022, TNOK 2 476 including social security tax was expensed in the accounts related to the arrangement. See also overview below:
| Year | 2023 | 2024 | 2025 |
|---|---|---|---|
| Opening balance | |||
| Exercised | |||
| Shares granted | 12 000 | 9 000 | 7 500 |
| Ending balance | 12 000 | 21 000 | 28 500 |
| Share price at the time of grant in NOK | 167 | 254 | 296 |
Not applicable in Medistim.
On a yearly basis the company update its 3 year strategy plan. The review is performed during the board meeting in June. The updated strategy plan is the basis for the budget the following year. As part of the budget, which sets the financial goal for the coming year, an annual Goals and objectives (G & O) is also updated. The G & O breaks down the strategy plan and the budget down to departments goal for the year in question. Management bonus is linked to the budget for financial targets and the G & O when it is not financial targets. The table below shows the management position and criteria for bonus in 2022 and to what extent the criteria are achieved. The criteria related to G & O will vary based upon the G & O for the relevant year. Se table below:
| Position | Bonus criteria | Weigt of the criteria Type of measure | Target/Max bonus Achived | |
|---|---|---|---|---|
| VP Marketing | Financial targets Approved internal project |
60 % Absolute target and linear scale 40 % Absolute measure |
25% of base salary | 75 % |
| VP Medical | Financial targets Approved internal project |
40 % Absolute target and linear scale 60 % Absolute measure |
25% of base salary | 78 % |
| VP Sales | Financial targets | 100 % Linear scale | 30% of base salary | 114 % |
| VP Development | Financial targets Approved internal project |
20 % Absolute target 80 % Absolute measure |
25% of base salary | 60 % |
| VP QA\Reg | Financial targets Approved internal project |
20 % Absolute target 80 % Absolute measure |
25% of base salary | 90 % |
| CEO Medistim Norge AS | Financial targets | 100 % Linear scale | 25% of base salary | 70 % |
| VP Operations | Financial targets Approved internal project |
20 % Absolute target 80 % Absolute measure |
25% of base salary | 75 % |
| VP Innovation | Financial targets Approved internal project |
20 % Absolute target 80 % Absolute measure |
25% of base salary | 100 % |
| President Medistim USA | Financial targets | 100 % Linear scale | 40% of base salary | 96 % |
| CEO Medistim Germany | Financial targets | 100 % Linear scale | 30% of base salary | 73 % |
| CEO Medistim group | Linear EBIT measure | 100 % EBIT from last year + 16% | 50% of base salary | 100 % |
| CFO Medistim Group | Linear EBIT measure | 100 % Linear from 95 % to 105 % of budget | 30% of base salary | 100 % |
| VP Business development Budgeted EBIT | Approved internal project | 20 % Absolute measure 80 % Absolute measure |
25% of base salary | 67 % |
Nothing to report
| Yearly change | Compensation in TNOK |
RFY-4 vs. RFY-5 |
Compensati on in TNOK |
RFY-3 vs. RFY-4 |
Compensation in TNOK |
RFY-2 vs. RFY-3 |
Compensation in TNOK |
RFY-1 vs. RFY-2 |
Compensation in TNOK |
RFY vs. RFY 1 |
Comment |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Total compensation | |||||||||||
| VP Marketing | 1 405 | 12,72 % | 1 438 | 2,32 % | 1 558 | 8,37 % | 1 489 | -4,45 % | 1 834 | 23,20 % | |
| VP Medical | 1 334 | 22,01 % | 1 402 | 5,09 % | 1 517 | 8,18 % | 1 457 | -3,96 % | 1 796 | 23,22 % | |
| VP Sales | 1 952 | 16,07 % | 1 912 | -2,08 % | 1 887 | -1,29 % | 1 708 | -9,51 % | 2 448 | 43,31 % | |
| VP Development | 1 303 | 9,55 % | 1 327 | 1,85 % | 1 506 | 13,51 % | 1 507 | 0,08 % | 1 784 | 18,36 % | |
| VP QA\Reg | 1 181 | 10,75 % | 1 209 | 2,32 % | 1 352 | 11,82 % | 1 270 | -6,08 % | 1 597 | 25,77 % | |
| CEO Medistim Norge AS | 1 306 | -1,32 % | 1 336 | 2,27 % | 1 372 | 2,71 % | 1 405 | 2,39 % | 1 826 | 29,96 % | |
| VP Operations | 1 202 | 13,38 % | 1 224 | 1,85 % | 1 410 | 15,25 % | 1 432 | 1,51 % | 1 580 | 10,36 % | |
| VP Innovation | n.a | 833 n.a | 1 240 | 48,75 % | 1 412 | 13,88 % | 1 860 | 31,75 % New position in year 4 | |||
| President Medistim USA | 2 598 | 11,39 % | 2 597 | -0,03 % | 2 949 | 13,55 % | 2 858 | -3,08 % | 3 232 | 13,06 % | |
| CEO Medistim Germany | n.a | 1 399 n.a | 1 545 | 10,42 % | 1 684 | 8,99 % | 1 659 | -1,49 % Included in mgnt in year5 | |||
| CEO Medistim group | 4 363 | 20,46 % | 4 357 | -0,14 % | 5 829 | 33,77 % | 6 395 | 9,73 % | 8 866 | 38,63 % | |
| CFO Medistim Group | 2 379 | 42,15 % | 2 001 | -15,87 % | 2 453 | 22,58 % | 2 001 | -18,44 % | 2 643 | 32,12 % | |
| VP Business development | 1 101 | 0,00 % New position in 2022 | |||||||||
| Company EBIT TNOK | 73 977 | 89 768 | 95 484 | 116 278 | 141 251 | ||||||
| Average compensation employees | 4,00 % | 4,00 % | 3,00 % | 3,50 % | 4,00 % | ||||||
| Total number of employees | 105 | 112 | 118 | 116 | 132 |

BDO AS Munkedamsveien 45 Postboks 1704 Vika 0121 Oslo
To the General Meeting of Medistim ASA
We have performed an assurance engagement to obtain reasonable assurance that Medistim ASA's report on salary and other remuneration to directors (the remuneration report) for the financial year ended 31. December 2022 has been prepared in accordance with section 6-16 b of the Norwegian Public Limited Liability Companies Act and the accompanying regulation.
In our opinion, the remuneration report has been prepared, in all material respects, in accordance with section 6-16 b of the Norwegian Public Limited Liability Companies Act and the accompanying regulation.
The board of directors is responsible for the preparation of the remuneration report and that it contains the information required in section 6-16 b of the Norwegian Public Limited Liability Companies Act and the accompanying regulation and for such internal control as the board of directors determines is necessary for the preparation of a remuneration report that is free from material misstatements, whether due to fraud or error.
We are independent of the company as required by laws and regulations and the International Ethics Standards Board for Accountants' Code of International Ethics for Professional Accountants (including International Independence Standards) (IESBA Code), and we have fulfilled our other ethical responsibilities in accordance with these requirements. Our firm applies International Standard on Quality Control 1 (ISQC 1) and accordingly maintains a comprehensive system of quality control including documented policies and procedures regarding compliance with ethical requirements, professional standards and applicable legal and regulatory requirements.
Our responsibility is to express an opinion on whether the remuneration report contains the information required in section 6-16 b of the Norwegian Public Limited Liability Companies Act and the accompanying regulation and that the information in the remuneration report is free from material misstatements. We conducted our work in accordance with the International Standard for Assurance Engagements (ISAE) 3000 – "Assurance engagements other than audits or reviews of historical financial information".

We obtained an understanding of the remuneration policy approved by the general meeting. Our procedures included obtaining an understanding of the internal control relevant to the preparation of the remuneration report in order to design procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the company's internal control. Further we performed procedures to ensure completeness and accuracy of the information provided in the remuneration report, including whether it contains the information required by the law and accompanying regulation. We believe that the evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Oslo, 2 April 2023 BDO AS
Erik H. Lie State Authorised Public Accountant

Independent auditor's assurance report on report on salary and other remuneration to directors Medistim ASA - 2022 side 3 av 3
This statement has been made by the board of Medistim ASA in accordance with the Public Limited Liability Companies Act § 8- 10 (5) (allmennaksjeloven § 8-10 (5)).
The board of Medistim ASA has proposed that the company provide financial assistance to senior executive management in Medistim ASA, in the form of a loan of up to NOK 10,000,000 in connection with the acquisition of shares in the company under the company's long - term incentive agreement for senior executives. The board has issued a separate declaration on the financial assistance in accordance with the Public Limited Liability Companies Act § 8-10 (5) (allmennaksjeloven § 8-10 (5)). The board declares that it is in the company's interest to provide the financial assistance, and that the requirement for prudent equity and liquidity in the Public Limited Liability Companies Act § 3-4 (allmennaksjeloven § 3-4) will be met.
March 31st, 2023
The board of Medistim ASA
| Øyvin Brøymer | Torben Jørgensen | Tove Raanes |
|---|---|---|
| Chairman | Board Member | Board Member |
| Siri Fürst | Lars Rønn | Anthea Arff Pettersen |
| Board Member | Board Member | Board member |
This statement has been submitted by the board of Medistim ASA in accordance with the Public Limited Liability Companies Act § 8-10 (5) (allmennaksjeloven § 8-10 (5))
The board has proposed that the company provide financial assistance to senior executives in Medistim ASA, in connection with the acquisition of shares in the company under the company's long-term incentive agreement for senior executives. The board's proposal must be approved by the company's general meeting in accordance with the Public Limited Liability Companies Act § 8-10 (4) (allmennaksjeloven § 8-10 (4)). In this connection, the board shall prepare a report on the financial assistance pursuant to the Public Limited Liability Companies Act § 8-10 (5) (allmennaksjeloven § 8-10 (5)), which is this document.
The following terms apply to the company's financial assistance:
Under the company's long-term incentive agreement for senior executive in Medistim ASA can acquire four shares and receive one share for every four shares acquired. This represent a 25% discount and is in accordance with the long-term incentive agreement. For shares acquired with a 25% discount, a three-year vesting period is attached. The Limit under this scheme is a total share value of NOK 12,500,000, where shares of value NOK 10,000,000 is acquired and shares of value NOK 2,500,000 is granted.
In the Board's opinion, it is desirable that the company's senior executives own shares in the company, as this provides the employees with financial incentives to (i) maximize shareholder value and (ii) remain in their positions for sufficient time to create a good result for shareholders. In order to further facilitate such share purchases, the board considers it to be in the company's interest to offer senior executives financing assistance for the acquisition of shares under the company's long-term incentive agreement.
In the Board's opinion, the financial assistance will not have any significant impact on the company's liquidity and solvency. Medistim will use already acquired shares and therefor there is no cashflow effect. It is considered to be a limited risk for Medistim since the loan is secured against shares.
March 31st 2023 Board of directors in Medistim ASA
| Øyvin Brøymer | Torben Jørgensen | Tove Raanes |
|---|---|---|
| Chairman | Board Member | Board Member |
| Siri Fürst | Lars Rønn | Anthea Arff Pettersen |
| Board Member | Board Member | Board Member |
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.