Pre-Annual General Meeting Information • Jun 13, 2023
Pre-Annual General Meeting Information
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Notice is hereby given of an extraordinary general meeting of ECIT AS. An extraordinary general meeting will be held on Thursday 29th June 2023 at 16:30h as a digital event.
Til aksjonærene i ECIT AS
Styret innkaller herved til ekstraordinær generalforsamling i ECIT AS den 29. juni 2023 kl. 16:30 ved digitalt møte, link vil være tilgjengelig før møtet på www.ecit.com/investor/.
Fortegnelse over aksjeeiere som deltar.
Følgende dagsorden vil bli behandlet:
__________________
To the shareholders of ECIT AS
The Board hereby summon for an extraordinary general assembly in ECIT AS on June 29th 2023, at 16:30 CET in a digital meeting, a link will be provided prior to the meeting on www.ecit.com/investor/.
Recording of participating shareholders.
The following agenda will be addressed:
Thomas Plenborg Styreleder
__________________ Thomas Plenborg Chairman of the Board
Styrets forslag til sak 1 Styret foreslår at innkalling og agenda godkjennes.
Styrets forslag til sak 2 Styret foreslår at nestleder leder møtet og fører protokoll.
Styrets forslag til sak 3 Styret foreslår at Peter Lauring medundertegner protokollen.
Styrets forslag til sak 4 Styret foreslår at selskapet bytter revisor til PRICEWATERHOUSECOOPERS AS, org. nr. 987 009 713.
The Board's proposal for item 1 The Board of Directors proposes that the notice and agenda to be approved.
The Board's proposal for item 2 The Board proposes that the Deputy Chairman chair the meeting and keep minutes.
The Board's proposal for item 3 The board proposes that Peter Lauring co-sign the minutes.
The Board's proposal for item 4 The Board of Directors proposes that the Company change auditor to PRICEWATERHOUSECOOPERS AS, org. no. 987 009 713.
Selskapets aksjekapital er NOK 452.852.873 fordelt på 452.852.873 stk. aksjer hver pålydende NOK 1. Aksjekapitalen er fordelt på 41.336.068 A-aksjer med 10 stemmer per aksje, samt 343.833.849 B-aksjer og 67.682.956 C-aksjer med 1 stemme per aksje. Per 13 Juni har selskapet en beholdning på 1.763.469 stk. egne aksjer (kun B-aksjer), og stemmerett kan ikke utøves for disse.
Hver aksjonær har rett til å stemme for det antall aksjer vedkommende eier og som er registrert i aksjeregisteret Verdipapirsentralen ASA (VPS) på tidspunktet for generalforsamlingen. Hvis et aksjekjøp ikke har blitt registrert i VPS på tidspunktet for generalforsamlingen, kan stemmeretten for de kjøpte aksjene bare utøves dersom kjøpet er rapportert til VPS og dokumentasjon på dette er fremlagt på generalforsamlingen. I en aksjeoverføring kan partene bli enige om at selger kan utøve aksjerettigheten frem til rettigheten har blitt overtatt av kjøper.
Etter selskapets oppfatning, kan hverken tilgodesett eier eller agent stemme for aksjer som er registrert på forvalterkontoer i Verdipapirsentralen ASA (VPS), jf. Lov om aksjeselskaper (aksjeloven), paragraf 4-10. Tilgodesett eier kan allikevel stemme for aksjer dersom alle nødvendige steg er tatt for å avslutte forvalterregistreringen av aksjene, og aksjene er overført til en ordinær konto registrert i VPS, i eierens navn. Dersom eier kan dokumentere slike steg, og at hun/ han faktisk har eierskapsinteresse i selskapet, kan hun/ han, etter selskapets mening, stemme for aksjene, selv om de ikke enda er registrert i en ordinær VPS-konto.
En aksjeeier kan ikke kreve at nye punkter blir lagt til agendaen nå, da fristen for dette er passert, jf. aksjelovens § 5-11 andre punktum. En aksjeeier har likevel rett til å komme med forslag til vedtak som angår punktene som skal gjennomgås på generalforsamlingen.
Dersom tilleggsinformasjon er nødvendig, og et svar ikke gis på generalforsamlingen, skal et skriftlig svar forberedes innen to uker fra datoen for generalforsamlingen.
Svaret skal tilgjengeliggjøres på selskapets nettsider, og sendes til aksjeeierne som har forespurt informasjonen. Dersom svaret er ansett som viktig for evalueringen av omstendighetene nevnt i ovenstående setning, skal svaret sendes til alle aksjeeiere med kjent adresse.
The Company's share capital is NOK 452,852,873 divided in 452,852,873 shares each having a face value of NOK 1. A total of 41,336,068 A-shares holding 10 votes per share and 343,833,849 B and 67,682,956 Cshares holding 1 vote per share. As of 13 June 2023, the company holds 1,763,469 treasury shares, and voting rights cannot be exercised for these.
Each shareholder has the right to vote for the number of shares owned by the shareholder and registered in the shareholder's register with the Norwegian Central Securities Depository (the VPS) at the time of the general meeting. If a share acquisition has not been registered with the VPS at the time of the general meeting, voting rights for the acquired shares may only be exercised if the acquisition is reported to the VPS and proven at the general meeting. In a share transfer, the parties may agree that the seller can exercise the shareholder rights until the rights have been assumed by the acquirer.
In the company's opinion, neither the beneficial owner nor the agent has the right to vote for shares registered on nominee accounts with the VPS, cf. the Public Limited Liability Companies Act section 4-10. The beneficial owner may, however, vote for the shares in the event all necessary steps are taken to terminate the custodian registration of the shares, and the shares are transferred to an ordinary account registered with the VPS, in the owner's name. Provided that the owner can document such conduct, and he has an actual ownership interest in the company, he may, in the company's opinion, vote for the shares, even though they are not yet registered on an ordinary VPS-account.
A shareholder cannot demand that new items are added to the agenda now, when the deadline for such request has expired, cf. the Public Limited Liability Companies Act section 5-11 second sentence. A shareholder has the right to make proposals for a resolution regarding the items which will be considered by the general meeting.
If additional information is necessary, and an answer not will be given at the general meeting, a written answer shall be prepared within two weeks from the date of the general meeting.
Such answer shall be available at the company's office and sent to shareholders requesting the information. If the answer is considered material for evaluation of the circumstances mentioned in the previous
Aksjeeiere som ønsker å delta på generalforsamlingen, enten personlig eller ved fullmakt, må gi beskjed til selskapet senest 27. Juni 2023 kl. 16.00. Beskjed om deltakelse kan gis via VPS Investor Services, en tjeneste som tilbys av de fleste registrarer i Norge, eller ved å fylle ut og returnere vedlagte deltakelsesskjema scannet på e-post til [email protected], eller alternativt som brev til Nordea Bank Abp, filial i Norge, Issuer services, Essendrops gate 7, Postboks 1166 Sentrum, N-0107 Oslo, Norway. Deltakelsesskjema må sendes elektronisk eller være mottatt pr. post senest innen fristen nevnt over. Aksjeeiere som ikke registrerer seg innen denne fristen, kan nektes adgang til generalforsamlingen og nektes stemmerett. Fullmakt med eller uten stemmeinstruksjoner kan om ønskelig gis til møteleder eller personen han oppnevner.
En aksjeeier, som ikke selv er til stede på generalforsamlingen, kan i forkant av generalforsamlingen, stemme på hvert agendapunkt via VPS Investor Services (PIN-kode og referansenummer fra registrering av oppmøte kreves). Siste frist for forhåndsstemming er 27. Juni kl. 16.00. Frem til fristen kan stemmer som allerede er avgitt endres eller trekkes tilbake. Dersom en aksjeeier velger å delta på generalforsamlingen personlig eller gjennom stedfortreder, vil stemmer som allerede er avgitt betraktes som trukket. Følgende dokumenter vil være tilgjengelig på www.ecit.com:
Den 13. Juni 2023
Styret I ECIT AS
paragraph, the answer should be sent to all shareholders with known address.
Shareholders who wish to participate the general meeting either in person or by proxy, must notify the company of their attendance no later than 27 June 2023 at 16:00h. Notification of attendance can be given via VPS Investor Services, a service offered by most registrars in Norway, or by completing and returning the enclosed attendance form scanned by email to [email protected], or alternatively by post to Nordea Bank Abp, filial in Norway, Issuer services, Essendrops gate 7, Postboks 1166 Sentrum, N-0107 Oslo, Norway.
Notification of attendance must be sent electronically or received no later than the deadline stated above. Shareholders who fail to register by this deadline may be denied access to the general meeting and denied the right to vote. Proxy with or without voting instructions, can if desirable, be given to the meeting chair or the person he appoints.
A shareholder, not present himself at the general meeting, may prior to the general meeting cast vote on each agenda item via VPS Investor Services (PINcode and reference number from the notice of attendance is required). The deadline for prior voting is 27 June 2023 at 16:00h. Up until the deadline, votes already cast may be changed or withdrawn. If a shareholder chooses to attend the general meeting in person or by proxy, votes already cast prior to the general meeting will be considered withdrawn.
The following documents will be available on www.ecit.com:
On 13 June 2023
The Board of Directors in ECIT AS
An extraordinary general meeting will be held digitally on Thursday 29 June 2023 at 16:30h.
The undersigned (name in capital letters): _________________________
If shareholder is a legal entity, please identify the authorized representative:
Name of authorized representative (To grant a proxy, please use one of the proxy forms below)
____________________________________________
will attend the extraordinary general meeting of ECIT AS on Thursday 29 June 2023 and exercise the voting rights attached to the following shares:
own shares, and/or other shares in accordance with the enclosed proxy/proxies, i.e. ______________ shares in total.
This notice of attendance must be received by Nordea Bank by Tuesday 27 June 2023 at 16:00h CET.
Notice of attendance may be sent electronically via VPS Investor Services. This notice of attendance may also be scanned and sent by email [email protected], or alternatively by post to Nordea Bank Abp, filial i Norge, Issuer services, Essendrops gate 7, Postboks 1166 Sentrum, N-0107 Oslo, Norway.
Advance votes may only be cast electronically via VPS Investor Services. Votes must be registered by Tuesday 27 June 2023 at 16:00h CET. Votes already cast may be amended or withdrawn prior to the deadline. A reference number and pin code are required to access the electronic system for notification of attendance and advance voting via ECIT ASs website.
____________ _____________ ___________________________________________________ Place Date Shareholder's signature (Sign only if attending in person. To grant a proxy, please use one of the forms below.)
This proxy form must be used when granting a proxy without voting instructions. To grant a proxy with voting instructions, please use the form on next page.
If you are unable to attend the extraordinary general meeting in person, you may grant a proxy to an authorised representative, or you may submit the proxy form without appointing a proxy holder, in which case the proxy will be deemed to be granted to Øyvind Eriksen (CEO and meeting chair) or a person authorised by him.
The proxy form must be received by NORDEA Bank ASA, Registrar's Department, by Tuesday 27 June 2023 at 16:00h CET. The proxy may be sent electronically via VPS Investor Services. The proxy may also be scanned and sent by email to [email protected], or alternatively by post to Nordea Bank Abp, filial i Norge, Issuer services, Essendrops gate 7, Postboks 1166 Sentrum, N-0107 Oslo, Norway.
The undersigned (name in capital letters): _______________________________________________
Hereby grants (tick one of the two boxes):
□ Pedro Fasting (or a person authorised by him)
□ ___________________________________________ (Name of proxy holder in capital letters)
a proxy to attend and exercise the voting rights attached to my/our shares at the extraordinary general meeting of ECIT AS on Thursday 29 June 2023.
Attendance and voting rights are governed by the Norwegian Public Limited Liability Companies Act, in particular Chapter 5. If the shareholder is a company, the company's certificate of registration must be attached to the proxy.
This proxy form must be used when granting a proxy with voting instructions.
If you are unable to attend the extraordinary general meeting in person, you may use this proxy form to issue voting instructions. You may grant a proxy with voting instructions to an authorised representative, or you may submit the proxy form without appointing the proxy holder, in which case the proxy will be deemed to be granted to Pedro Fasting (Chairman of the board) or a person authorised by him. The proxy must be signed and dated.
The proxy may be scanned and sent by email to [email protected], or alternatively by post to Nordea Bank Abp, filial i Norge, Issuer services, Essendrops gate 7, Postboks 1166 Sentrum, N-0107 Oslo, Norway. The proxy form must be received by Nordea Bank ASA, Registrar's Department, no later than Tuesday 27 June 2023 at 16:00h CET.
The undersigned (name in capital letters): _______________________________________________
Hereby grants (tick one of the two boxes):
□ Pedro Fasting (or a person authorised by him) □ ___________________________________________
(Name of proxy holder in capital letters)
a proxy to attend and exercise the voting rights attached to my/our shares at A extraordinary general meeting of ECIT AS on Thursday 29 June 2023.
The voting rights shall be exercised in accordance with the instructions below. Please note that if any item below is not voted on (no box is ticked), this will be deemed to be an instruction to vote "in favour" of that item. However, if any motions are received from the floor in addition to or in replacement of the proposals in the notice, the proxy holder may vote or abstain from voting at his discretion. In that case, the proxy holder will vote on the basis of his reasonable understanding of the motion. The same applies if there is any doubt as to how the voting instructions should be understood. Where no such reasonable understanding of the motion can be formed, the proxy holder may abstain from voting.
| Agenda for extraordinary general meeting 2023 |
In favour | Against | Abstention | |
|---|---|---|---|---|
| 1. | Approval of the notice and agenda | | | |
| 2. | Election of chairman of the meeting | | | |
| 3. | Selection of co-signatory | | | |
| 4. | Change of auditor | | | |
Place Date Shareholder's signature (Sign only if attending in person. To grant a proxy, please use one of the forms below.)
_____________ ______________ ___________________________________________________
Attendance and voting rights are governed by the Norwegian Public Limited Liability Companies Act, in particular Chapter 5. A written power of attorney dated and signed by the shareholder granting the proxy must be presented at the meeting. If the shareholder is a company, the company's certificate of registration must be attached to the proxy.
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