AGM Information • Mar 18, 2016
AGM Information
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The ordinary meeting of shareholders of Fiera Milano SpA will be convened once in Rho (Milan), in the Auditorium in the Centro Servizi of the exhibition site, Strada Statale del Sempione 28, (reserved parking is available with entry from Porta Sud), on 28 April 2016 at 14.00 hours.
(Report pursuant to Article 125-ter, paragraph 1, of Legislative Decree 24/02/1998, no. 58 and subsequent amendments)
1. The financial Statements for the year to 31 December 2015, the Board of Directors' Management Report, the Report of the Board of Statutory Auditors; resolutions pertaining thereto and resulting therefrom.
Dear shareholders,
The preliminary Financial Statements for the financial year ended 31 December 2015 that we submit for your attention show a net loss of Euro 1,456,383.56, which we propose should be covered as indicated below.
We also submit the Group Consolidated Financial Statements for the financial year to 31 December 2015 for your attention; although these are not subject to approval by the Shareholders' Meeting, they complement the information provided in the Financial Statements of Fiera Milano SpA.
Given the above, we submit for your approval the following
"The Shareholders' Meeting of Fiera Milano SpA, having considered the Board of Directors Management Report, the Report of the Board of Statutory Auditors and the Independent Auditors' Report, and having examined the Financial Statements for the year to 31 December 2015,
Dear shareholders,
On 14 March 2016, the Board of Directors, in accordance with enacted law, approved the Report on Remuneration pursuant to Article 123–ter of Legislative Decree 58/98 (hereinafter also the "Report"), which was made publicly available on 18 March 2016.
In particular, the Directors would like to submit for your consideration Section One of the aforementioned Report, which defines the principles and guidelines to which the Board of Directors must adhere when setting the remuneration payable to members of the Board of Directors and, in particular, Directors with specific responsibilities, members of the Committees and the Executives with Strategic Responsibilities of the Group.
The Remuneration Policy (hereinafter also the "Policy") is the result of a clear and transparent process in which the Company Board of Directors and the Remuneration Committee play central roles.
The Board of Directors of Fiera Milano SpA, on the proposal of the Remuneration Committee, has adopted the Policy that was prepared also following the recommendations of Article 6 of the Self-regulatory Code for companies listed on Borsa Italiana.
Specifically, the Remuneration Policy of Fiera Milano SpA aims to:
For details of the Report on Remuneration and, in particular, Section One that we submit for your consideration, please refer to the document which is available on the Company website www.fieramilano.it in the section Investor Relations/ Corporate Governance/ Shareholders' Meetings.
Given the above, we submit for your approval the following
"The Shareholders' Meeting of Fiera Milano SpA, having considered the Report on Remuneration pursuant to Article 123-ter of Legislative Decree 58/98 and, in particular, Section One of the Report,
the Report on Remuneration pursuant to Article 123–ter of Legislative Decree 58/98 and, in particular, Section One of the Report".
Dear shareholders,
On 14 March 2016, the Board of Directors decided to request you to deliberate, under Article 114-bis of Legislative Decree 58/1998, an incentive plan called "The 2017-2023 Stock Option Plan" (hereinafter also the "Plan").
The Plan is for Executive Directors and/or Executives with Strategic Responsibilities and/or employees of Fiera Milano SpA and of its subsidiaries that hold important strategic positions or are in a position to make a significant contribution to the pursuit of the strategic objectives of Fiera Milano SpA, identified by the Board of Directors, having received the opinion of the Remuneration Committee (hereinafter the "Beneficiaries").
Under the Plan, options (hereinafter also "Options") will be granted to Beneficiaries; the Options are valid to subscribe to shares of the Company in the ratio of 1 (one) share every 1 (one) Option exercised.
The securities underlying the Plan will be a maximum of one million treasury shares of the Company.
At the date of this description of the Plan and of the relative Information Document, the Company holds 626,758 treasury shares (equal to 0.87% of the share capital) and 18,250 shares (equal to 0.03% of the shares in issue) are held by the subsidiary Ipack-Ima S.p.A.
On 14 March 2016, the Board of Directors also decided to propose that the Shareholders' Meeting of 28 April 2016 approve a mandate for the purchase and disposal of treasury shares of the Company articles 2357 and following of the Italian Civil Code.
Under the plan, the Options will be granted in three tranches:
Under the plan, each Tranche will have (i) a Vesting Period of three years, (ii) a further period of one year during which the Beneficiary can exercise the Option (the Exercise Period).
The option rights will be attributed to the Beneficiaries if certain conditions have been met: the consolidated gross operating profit in each of the 2016, 2017, and 2018 financial years and that the relationship between the Beneficiary and the Company has continued during the intervening period.
The exercise price of the Options will be calculated using the arithmetic average of the official price of the shares of the Company on the thirty days preceding the grant date of each tranche.
The Plan put before you for your approval proposes to:
develop further retention plans to increase employee loyalty among the key company staff that will motivate them to remain with the Company or within the Group;
develop further plans to attract talented managers and professionals in the international market in order to further develop and strengthen the key and special competences found in Fiera Milano.
The Plan aims to provide the Group with a medium/long-term means that, together with the Management by Objective (MBO) scheme already implemented, will complete the range of incentives for the key staff of the Group.
It has been decided that a plan with a minimum three-year time horizon will better ensure the involvement and motivation of the Beneficiaries and will focus their attention on strategies that have a lasting effect on Group results while increasing employee loyalty and employee retention rates.
The terms and conditions of the Plan are detailed in the Information Document prepared in accordance with the provisions of enacted law.
The Information Document regarding the Plan that we are submitting for your deliberation is available on the Company website www.fieramilano.it in the section Investor Relations/Corporate Governance/Shareholders' Meetings.
Given the above, we submit for your approval the following
"The Shareholders' Meeting of Fiera Milano SpA, having considered the Information Document regarding the Plan
(Report pursuant to Article 73 and Attachment 3A of the Rule adopted with Consob resolution no. 11971 of 14 May 1999 and subsequent modifications and amendments - hereinafter, "Listing Rules"- )
Dear shareholders,
We believe that it would be useful to propose that you grant authorisation to purchase and dispose of treasury shares in accordance with Articles 2357 and following of the Italian Civil Code for a period of eighteen months from today's date.
The purchase of the Company's own ordinary shares will be carried out in accordance with the existing rules for listed companies and any other European Union and national laws that are applicable.
The reasons and procedures for the purchase and disposal of treasury shares for which we request your authority are given below.
The Board of Directors is requesting this authority as it is of the opinion that the purchase of treasury shares could represent an attractive investment opportunity and/or may be instrumental in improving the financial structure of the Company as it may facilitate future agreements involving the exchange of shareholdings.
The authority is requested in order to carry out transactions, in accordance with enacted law and regulations, to stabilise share price movements linked to anomalies in the market and improve the liquidity of the shares.
The authority is also requested so that treasury shares are available for use in stock option incentive plans that may be approved in accordance with the provisions of law or as part of any bond issue convertible into shares of the Company.
It is also proposed that, at the same time, the Shareholders' Meeting authorises the Board of Directors to dispose of any shares purchased, as well as of any treasury shares already held as this facility is considered an important component of management and strategic flexibility.
The buyback mandate requested regards the Company's ordinary shares that have no nominal value, which, in accordance with Article 2357, paragraph 3, of the Italian Civil Code, may not exceed one-fifth of the share capital, including the shares held by the Company and its subsidiaries at today's date. Directions given to the subsidiaries will require them to give prompt notice of any purchase of shares in Fiera Milano SpA in order to ensure compliance with the aforementioned total limit of 20% of the share capital of the Company.
At the date of the present Report, the issued and fully paid up share capital is Euro 42,445,141.00 (forty-two million four hundred and forty-five thousand one hundred and fortyone) and is made up of 71,917,829 (seventy-one million nine hundred and seventeen thousand eight hundred and twenty-nine) registered shares with no nominal value.
The consideration paid or received for transactions in treasury shares will be recognised directly in net equity as required by IAS 32 and the accounting treatment thereof will comply with any regulations that may be enacted.
The buyback authority is requested for a period of eighteen months from the date of approval by the Shareholders' Meeting, while the authority for the Board of Directors to dispose of the shares is requested without a time limit.
Without prejudice to the provisions of paragraph E) below, treasury shares may be purchased at a share price that is no higher than 10% and no lower than 10% of the reference price recorded by Fiera Milano shares on the Italian stock exchange (MTA – Mercato Telematico Azionario) organised and managed by Borsa Italiana SpA in the trading session preceding each individual transaction.
The shares may be sold, even before the purchase mandate has been exhausted, in one or more tranches and the selling price must be no lower than that of the lowest purchase price.
This price limit will not be applicable in the event the shares are disposed of as part of a stock option plan.
Purchases of treasury shares may be made in one or more tranches, in compliance with applicable laws and regulations and in such a way as to ensure equal treatment for all shareholders in accordance with Article 132 of Legislative Decree no. 58/1998, exclusively in the following ways:
Disposals may be made, even before the buyback authority has been exhausted, in one or more tranches, through sales on regulated and/or unregulated markets, or off market, or by public offer, or as consideration for the purchase of shareholdings or by way of a distribution to shareholders.
Given the above, we submit for your approval the following
"The Shareholders' Meeting of Fiera Milano SpA of 28 April 2016,
1) the mandate to purchase and dispose of treasury shares;
The selling price must be no lower than that of the lowest purchase price.
This price limit will not be applicable in the event the shares are disposed of as part of a stock option plan;
4) granting the Board of Directors and, acting on its behalf, the appointed Chairman and Chief Executive Officer, jointly and severally, any necessary power to make purchases or disposals and, however, to implement the aforementioned resolutions, also through agents, complying with any eventual request from the competent authorities."
Rho (Milano), 14 March 2016
On behalf of the Board of Directors The Chairman Roberto Rettani
This document contains a true translation in English of the document in Italian "Proposte per l'Assemblea ordinaria degli Azionisti".
However, for information about Fiera Milano reference should be made exclusively to the original document in Italian.
Proposals for the Ordinary Meeting of Shareholders 28 April 2016 7 The Italian version of the "Proposte per l'Assemblea ordinaria degli Azionisti" shall prevail upon the English version.
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