AGM Information • Mar 2, 2017
AGM Information
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This is an English translation of the original Italian document. The original version in Italian takes precedence.
Approval of the FinecoBank S.p.A. financial statements as at December 31, 2016, accompanied by the Reports of the Board of Directors and the Auditing Company; Report of the Board of Statutory Auditors.
Dear Shareholders,
We have called this Ordinary Meeting to resolve, inter alia, on the approval of the Financial Statements as at December 31, 2016 and the allocation of the net profit for the year 2016 of FinecoBank S.p.A (the "Company" or "FinecoBank").
In connection with the above, the proposals submitted for your approval are described below.
The Financial Statements for the year ended December 31, 2016 show a profit of Euro 211,843,793.79. While reference is made to the Board of Directors' report, which will be published in the manner and within the deadline set out by law as later explained, we hereby propose to approve the financial statements as at December 31, 2016, in its entirety and to allocate the aforesaid profit as follows:
The dividend approved by the shareholders' meeting shall be paid, in accordance with applicable laws and regulations, on April 26, 2017 with "ex-dividend" date on April 24, 2017. Pursuant to Art. 83-terdecies of Legislative Decree no. 58 of February 24, 1998 ("Consolidated Law on Finance"), therefore, those who appear as shareholders on the basis of the accounting records at the end of the accounting day of April 25, 2017, shall be entitled to receive the dividend.
The Board of Directors clarifies that the portion of undistributed dividends with respect to the treasury shares held by the Bank at the date of April 25, 2017, shall be transferred to the extraordinary reserve.
The documentation envisaged by art. 154-ter of the Consolidated Law on Finance shall be made available to the public at least twenty days prior to the date of the shareholders' meeting in single call. (i.e. by March 20, 2017).
Dear Shareholders,
If you agree with the content shown in this report, we ask you to pass the following resolution:
Appointment of the Board of Directors, determination of the number of Directors and determination of the duration of their term in office.
Pursuant to Article 20 of the By-laws, determination of the remuneration due to the Directors for their work on the Board of Directors, the Board Committees and other company bodies.
One of the reasons for calling this Ordinary Shareholders' Meeting of FinecoBank S.p.A. (the "Company" or "FinecoBank") was so that you can decide on which Directors to appoint, once the number of Board members has been set, and the duration of their term in office. Moreover, you are also being asked to define the remuneration due to the Directors, including for the work they do on the Board Committees and other Company bodies.
In this regard, please find below the proposals that you are being asked to approve.
Since the current term of office for the Board of Directors, appointed by the Shareholders' Meeting of April 15, 2014, ends with the approval of the 2016 financial statements, you are being asked to approve the appointment of the new Board of Directors, once the number of Directors has been set, and the determination of their term in office.
In this regard, please note that, pursuant to Article 13 of the By-laws and accordingly with the current and applicable statutory and regulatory provisions, the members of the Board of Directors shall be appointed on the basis of lists of candidates submitted by Shareholders.
Furthermore, please also note that, pursuant to Article 13 of the By-laws, the Company is managed by a Board of Directors composed of a minimum of 5 (five) and a maximum of 13 (thirteen) members. Directors shall hold office for three financial years, except where a shorter term is established at the time of their appointment; the term ends on the date of the Shareholders' Meeting called to approve the financial statements relating to the last year of their appointment.
The number of members of the Board of Directors shall be determined on the basis of the proposals submitted by Shareholders at the time of submission of the lists or at the Meeting up to the time of the related resolution.
Both genders must be represented on each list that has 3 (three) or more candidates, so as to ensure compliance with at least the minimum requirements of current laws and regulations on gender equality (i.e. pursuant to Article 147-ter, paragraph 1-ter, of the Legislative Decree February 24, 1998, no. 58, the less-represented gender must represent at least one third of the directors elected). We also remind you that the members of the Board of Directors must satisfy the requirements of professionalism, integrity and independence imposed by laws, regulations and the By-laws.
Shareholders which, alone or jointly with others, hold at least 1% of the ordinary share capital have the right to submit lists. Ownership of the minimum number of shares required for submitting lists is calculated taking into consideration the shares registered for each individual shareholder, or for more shareholders jointly, on the day on which the lists are submitted to the Company and must be proven pursuant to the then current laws; such proof may also be submitted to the Company after the submitting of the lists, provided it is prior to the deadline within which the Company must make the lists public (i.e. within 21 days prior to the date of the Shareholders' Meeting).
Each shareholder entitled to vote (as well as Shareholders belonging to the same group or Shareholders who are party to a shareholders' agreement or entitled Shareholders who are otherwise associated with each other in a material relationship pursuant to current and applicable statutory or regulatory provisions) can submit individually or with others only one list, just like each candidate must only feature in one list, failing which he will become ineligible.
In order for a list to be valid, it must be submitted to the Company's registered office or to its headquarters or also via certified email, by April 17, 2017. The entitled shareholders who submitted a list must also file any additional documentation and declarations required by the laws and regulations in force at the time, as well as by the By-laws, within the deadline established for the submitting of the lists, as indicated in the Notice of Call of the Shareholders' Meeting.
Any list that does not meet the above requirements shall be deemed to not have been submitted.
More specifically, the Board of Directors will be appointed as follows, in accordance with the provisions set forth in the By-laws:
by the next candidates on the same list, who meet the necessary requirements. Should it prove impossible, even after applying this criterion, to identify the Directors who meet the above requirements, the above substitution criterion shall apply to the minorities lists receiving the highest votes from which the candidates elected have been drawn;
(f) if even after applying the substitution criteria referred to in letter (e) above, suitable substitutions have not been found, the Shareholders' Meeting shall resolve by a relative majority. In this case, the substitutions shall be effected starting from the most voted lists and from the candidates bearing the highest number in consecutive order.
Following the appointment of the Board of Directors, it is necessary to determine the remuneration due to the Directors for their work on the Board of Directors, the Board Committees and other Company bodies.
With reference to the Directors whose term of office has just expired, please note that the Shareholders' Meeting of April 15, 2014 resolved, inter alia, to grant: (i) to the Board of Directors a total amount equal to Euro 370,000.00, for each year in office; (ii) to the Chairman and Vice Chairman, pursuant to Article 2389, paragraph 3, of the Italian Civil Code, a total gross annual amount equal to Euro 200,000.00; (iii) to the members of the Board Committees a total gross annual amount equal to: Euro 20,000.00 in favor of the Chairman of each Committee and Euro 15,000.00 in favor of each member of each Committee; (iv) for the participation in the Board of Directors' meeting and other Committees if any, an attendance fee equal to Euro 300.00, even if held in the same day.
Furthermore, please note that the Directors benefit from an insurance policy covering civil liability, while said they remained responsible for all tax arising from such benefit, already agreed upon by the Company in compliance with the resolution adopted by the Shareholders' Meeting on April 17, 2012.
If you agree with the contents and topics described in this Report and having taken into account what is established by the By-laws regarding the composition and methods for appointing the Board of Directors as well as the indications contained in the document entitled "Assessment of the qualitative and quantitative composition of the FinecoBank Board of Directors", we ask you to approve the following resolutions:
Appointment of the Board of Statutory Auditors.
Pursuant to Article 23, paragraph 17, of the By-laws, determination of the remuneration due to the Statutory Auditors and determination of the remuneration due to the Chairman of the Board of Statutory Auditors as external member of the Supervisory Body.
Dear Shareholders,
You are asked to appoint the new Board of Statutory Auditors of FinecoBank S.p.A. (the "Company" or "FinecoBank") and also to define the remuneration due to the Chairman of the Board of Statutory Auditors as external member of the Supervisory Body.
In this regard, please find below the proposals that you are being asked to approve.
Since the current term of office for the Board of Statutory Auditors, appointed by the Shareholders' Meeting of April 15, 2014, ends with the approval of the 2016 financial statements, you are being asked to approve the appointment of the new Board of Statutory Auditors. The members of the Board of Statutory Auditors shall hold office for three financial years. Their term ends on the date of the Shareholders' Meeting called to approve the financial statements relating to the last year of their appointment.
In this regard, please note that, pursuant to Article 23 of the By-laws and accordingly with the current and applicable statutory and regulatory provisions, the members of the Board of Statutory Auditors shall be appointed on the basis of lists of candidates submitted by Shareholders. Each list shall contain the names of the candidates numbered progressively.
Each list shall be divided into two sections containing respectively up to three candidates for the position of permanent Statutory Auditor and up to two candidates for the position of alternate Statutory Auditor. At least the first two candidates for the seat as permanent Statutory Auditor and at least the first candidate for the seat as alternate Statutory Auditor given in the respective directories must be listed in the Roll of Auditors for at least three years and must have acquired at least three years' experience as regards statutory auditing of accounts.
Each list for the appointment of Statutory Auditor must have a number of candidates belonging to the least represented gender, so as to ensure compliance with at least the minimum requirements for gender equality prescribed by current law and regulations (i.e. pursuant to Article 148, paragraph 1-bis of the Legislative Decree February 24, 1998, no. 58, the less-represented gender must obtain at least one third of the regular members of the board of auditors).
Shareholders which, alone or jointly with others, hold at least 1% of the ordinary share capital have the right to submit lists. Ownership of the minimum number of shares required for submitting lists is calculated taking into consideration the shares registered for each individual shareholder, or for more persons jointly, on the day on which the lists are submitted to the Company and must be proven pursuant to the then current laws; such proof may also be submitted to the Company after the submitting of the lists, provided it is prior to the deadline within which the Company must make the lists public (i.e. within 21 days prior to the date of the Shareholders' Meeting).
Each shareholder entitled to vote (as well as shareholders belonging to the same group or Shareholders who are party to a shareholders' agreement or entitled Shareholders who are otherwise associated with each other in a material relationship pursuant to current and applicable statutory or regulatory provisions) can submit individually or with others only one list, just like each candidate may only feature in one list, failing which he will become ineligible.
In order for a list to be valid, it must be submitted to the Company's registered office or to its headquarters or also via certified email, by April 17, 2017. The entitled persons who submitted a list must also file any additional documentation and declarations required by the laws and regulations in force at the time, as well as by the By-laws, within the deadline established for the submitting of the lists, as it indicated in the Notice of Call of the Shareholders' Meeting.
Any list that does not meet the above requirements shall be deemed to not have been submitted.
With respect to the foregoing, Shareholders are invited to consult:
The members of the Board of Statutory Auditors shall be appointed as follows:
If, in accordance with the deadlines and procedures set forth in the previous paragraphs, only one list or no list has been presented, or the lists do not contain the required number of candidates to be elected, the Shareholders' Meeting shall pass a resolution for the appointment or completion of the Board of Statutory Auditors by relative majority. If there is a tie vote between several candidates, a run-off election shall be held between them with a further vote of the Shareholders' Meeting.
The Shareholders' Meeting shall be required to ensure compliance with the provisions of applicable laws and regulations concerning gender balance.
The Chairmanship of the Board of Statutory Auditors will go to the first candidate of Standing Auditors from the minority list receiving the most votes.
Following the appointment of the Board of Statutory Auditors, it is necessary to determine the annual remuneration due to the Statutory Auditors and the remuneration due to the Chairman of the Board of Statutory Auditors as external member of the supervisory body.
On the basis of the information provided by the outgoing Board of Statutory Auditors, we inform you that the total number of days to be accounted for as regards the activities carried out by the Auditors during 2016 amounts to 160 days (equal to 1.292 hours).
Please note that the Shareholder's Meeting on April 15, 2014 resolved to grant to the Chairman of the Board of Statutory Auditors a total gross annual amount equal to Euro 50,000.00 and to each permanent Auditor a total gross annual amount equal to 40,000.00, as well as an attendance fee of Euro 300.00 for each Board meeting. Please also note that the Shareholders' Meeting on April 12, 2016 resolved to grant to Mr. Gian-Carlo Noris Gaccioli a total gross annual amount equal to Euro 15,000.00 as external member of the Supervisory Body, in addition to that already due to him as Chairman of the Board of Statutory Auditors.
Furthermore, please note that the Statutory Auditors benefit from an insurance policy covering civil liability, while said they remained responsible for all tax arising from such benefit, already agreed upon by the Company in compliance with the resolution adopted by the Shareholders' Meeting on April 17, 2012.
If you agree with the contents and topics described in this Report and having taken into account what is established by the By-laws regarding the composition and methods for appointing the Board of Statutory Auditors, we ask you to approve the following resolutions:
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