Remuneration Information • Apr 6, 2020
Remuneration Information
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This document ("The Annual Report on Remuneration policy and compensation paid in 2019", the "Report"), was prepared and approved by the Board of Directors on 13 March 2020 according to Article 123-ter of Legislative Decree No. 58/1998 ("TUF") and Article 6 of the Corporate Governance Code, the July 2018 version, approved by the Corporate Governance Committee established at Borsa Italiana S.p.A..
This Report has been prepared in accordance with the annexed table 3A Scheme 7-bis contained in the Regolamento Emittenti no.11971/1999 and in accordance with the existing dispositions of art. 123-ter of Legislative decree. No. 58/1998 listed below:
The Report describes the Remuneration policy adopted by Reply S.p.A (hereon "Reply") with reference to remuneration to (i) members of the Board of Directors and in particular to Executive Directors and Directors invested with special charges (ii) Directors with Strategic Responsibility and, pursuant to article 2402 of the Civil Code, (iii) members of the Control committee.
The corporate bodies and persons responsible for drafting, approving and implementing the remuneration Policy are the following:
With regard to remuneration, the Shareholders' meeting:
The Board of Directors:
Considering the current structure of the Board of Directors and the shares held in Reply S.p.A., by various members, no succession plan which regulates the substitution of Executive Directors or Directors with Strategic position or those who have ceased has been implemented. In particular, the substitution of an Executive is carried out in accordance to Article 2386 of the Italian Civil Code, in which the Board of Directors chooses the Executive. Whereas the substitution of Directors with strategic responsibility is agreed upon by top management of the company.
The remuneration committee:
On 24 April 2018, Reply S.p.A.'s Board of Directors appointed the actual members of the Remuneration and Nominating Committee. As at the date of approval of this Report, the Remuneration and Nominating Committee was comprised as follows:
The Chairman of the Remuneration and Nominating Committee has gained adequate knowledge and experience on financial issues and remuneration policy given his professional experience in large companies.
In 2019 the Remuneration Committee relied on the support of remuneration policy experts in Reply to draw up the Remuneration Policy.
For further information regarding the operation and activities of the Remuneration and Nominating Committee for the financial year ended as at 31 December 2019, see the 2019 Report on Corporate Governance and Ownership Structure.
Executive Directors:
The Board of Statutory Auditors has the task of providing opinion in relation to the Remuneration Policy; in particular, the Board provides opinions on the remuneration of Executive Directors and Directors invested with special charges; in expressing their opinion the Board verifies the consistency of the proposals with the Remuneration Policy.
The 2020 Remuneration Policy related to Executive Directors and Directors with strategic responsibilities has evolved compared to 2019, in view of the assessments made by the Remuneration and Nominating Committee and the proposals submitted to the Board of Directors at the meeting of 13 March 2020 by the Board of Directors. In this regard, it should be noted that the Board of Directors at the meeting of 13 March 2020 decided to review, in an evolutionary perspective, the Remuneration Policy of Executive Directors and Directors with strategic responsibilities, confirming the current approach of the short-term variable component but changing the variable medium-term component of remuneration, introducing new parameters, objectives, maximum limits and "Claw back."
The Remuneration Policy adopted by the Board of Directors of 13 March 2020 is related to the period 2020-2022 and subsequently has revoked the previous remuneration plan (2018-2020). The Remuneration Policy is intended to ensure the Company has the ability to attract, retain and motivate individuals who have professional skills and experience to pursue the achievement of the Company's objectives. The Policy is also instrumental in aligning the interests of the Company's management with those of the shareholders, pursuing the primary objective of the creation of value over a medium-long term period, through the creation of a strong link between remuneration and individual or of the whole society performance.
The Remuneration Policy reflects and takes into account the specificities of the business model adopted by Reply.
Reply operates through a network of companies that highly specializes in processes, applications and technologies. The growth of the network takes place both organically, also through the creation of new startups, and through the acquisitions of control investments in companies always with the mission of becoming excellence centers in its operational scope and grow both operationally and dimensionally.
This model has allowed:
Due to the distinctive character of Reply's business model, the Remuneration Policy has always identified EBITDA as a prevailing performance indicator both for the short-term period and for the long-term one.
Considering the activity of assessment and benchmarking required by the Remuneration Committee, it was considered to:
for Reply to request the return (in all or part), within three years of their disbursement, of incentives paid to those who, by grievousness or gross negligence, have been responsible for (or have contributed to) the facts, as listed below, related to economic and financial parameters included in the Annual Financial Report used for determining the variable premiums of these incentive plans: (i) proven and significant mistakes that result in a noncompliance with accounting principles that Reply claims to apply, or (ii) proven fraudulent conduct aimed to obtain a specific representation of the financial structure, the net result or cash flows of Reply, or (iii) violations of laws and regulations, the Code of Ethics or company policies.
With reference to 2019 the Directors were as follows:
| Mario Rizzante | Chairman and Chief Executive Officer |
|---|---|
| Tatiana Rizzante | Chief Executive Officer |
| Claudio Bombonato | Executive Director |
| Daniele Angelucci | Executive Director |
| Filippo Rizzante | Executive Director |
| Elena Maria Previtera | Executive Director |
| Fausto Forti | Non-Executive Director, Independent and Lead |
| Independent Director | |
| Secondina Giulia Ravera | Non-Executive Director, Independent |
| Francesco Umile Chiappetta | Non-Executive Director, Independent |
In 2019 remuneration of Directors not invested with operational proxies is as follows:
• 30,000 Euros annually for each member of the Board, as resolved by the Shareholders' meeting of 23 23 April 2018.
In 2019 the remuneration of Board members of the Supervisory Body – with reference to Mr. Fausto Forti – was determined as follows:
• 1,000 Euros for each participation in the Supervisory Body meeting.
A specific remuneration component in relation to the participation in the Committee meetings or to the execution of specific engagements not related to operational proxies was not foreseen.
Non-Executive Directors are not eligible for any variable form of compensation linked to the achievement of financial targets.
The Company has an insurance policy on third party liability for damage inflicted by the Board of Directors (apart from the General Manager, but also Directors with Strategic Responsibilities) in performing their duties, with the aim of safeguarding the beneficiaries and the Company from any connected indemnity, excluding cases of malice or gross negligence.
The Board of Directors, following instructions from the President of the Committee for the Corporate Governance in the letter of year-ended 2019 and in view of the competencies, professionalism and commitment required by the Non-executive directors – and in view of their participation in the committees, has decided to propose an increase in the compensation of the Non-executive directors to 50,000 Euros commencing financial year 2020.
Under a legal and statutory perspective, remuneration of the Company's Executive Directors is established in accordance with:
From the perspective of the Remuneration Policy, the remuneration of the Executive Directors is generally comprised of the following elements:
The Board of Directors keeps in mind two factors when determining remuneration and its single components: the specific proxy that each Executive Directors holds and/or the function and the role actually carried out by each Executive Director within the Company, thus ensuring that the variable component is coherent with the tasks assigned.
Under an accounting perspective, the remuneration of the Executive Directors is recorded in the Financial Statements in the year in which the services are rendered both for the fixed gross annual component and the variable component, even though payment is made through profit sharing in accordance with Article 22 of the Company By-laws; This is consistent with the International Financial Reporting Standards IAS/IFRS in as much as profit-sharing is considered to all effects as part of the remuneration and therefore the relative al location is recorded in the Financial Statements in the year in which the Executive Directors' services are rendered; for such reason, the proposal to attribute profit-sharing is the object of resolution by the Board of Directors at the same time as approval of the draft annual Financial Statements.
With reference to 2020, remuneration is based on the following criteria:
considering the areas of activities in which it operates and the characteristics of the actual business activity;
The criteria utilized in defining remuneration for Executive Directors for 2020 was established by the Board of Directors and is as follows:
beneficiaries are in charge enter the long-term incentive plan during the three-year period;
If the performance targets are not achieved because of extraordinary and/or unpredictable factors, the Board of Directors, following the advice of the Remuneration Committee, after hearing the opinion of the Board of Statutory Auditors, and activating, where required, the Procedure with Related Parties Operations, reserves the right to consider whether to pay the medium-term variable component in all or in part, considering the percentage of deviation with respect to the targets for quantitative objectives.
The Executive Directors are granted other types of benefits typical of the office held and recognized within the Group to Directors having strategic responsibilities and/or managers (i.e. company car).
For those Directors employed by the company, these directors are entitled to the employee severance indemnity (TFR, pursuant to Article 2120 of the Italian Civil Code. Directors are also entitled to a termination severance indemnity (TFM) for small amounts (see the annexed table to section 3.1).
The Board of Directors can propose to the Shareholders the adoption of the incentive mechanisms through the attribution of financial options, but, at present no incentive plans of this kind have been established.
The Company deems that the Remuneration Policy is consistent with the pursuit of the longterm interests of the company and its risk management.
As at 13 March 2020 the role of General Manager is nonexistent in the Company's organization.
Three Directors have Strategic Responsibility at 13 March 2020.
Remuneration to Directors with Strategic Responsibilities is composed by a fixed and short-term variable component and established with the same principles and criteria described above for the Executive Directors. For further information, see point 2.4 Remuneration to Executive Directors. Directors with Strategic Responsibilities have the right to severance indemnity (TFR) ex Art. 2120 of the Italian Civil Code. Furthermore, some Directors who cover strategic positions in subsidiaries have also been assigned post termination treatment (TFM) determined in the same manner as severance indemnity.
If the performance targets are not achieved because of extraordinary and/or unpredictable factors, the Board of Directors, following consultation of the Remuneration Committee, after hearing the opinion of the Board of Statutory Auditors, and activating, where required, the Procedure with Related Parties Operations, reserves the right to consider whether to pay the medium-term variable component in all or in part, considering the percentage of deviation with respect to the targets for quantitative objectives.
At the date of the present Report no allowance has been set in event of cessation of office or termination of employment on behalf of Executives and Directors with Strategic Responsibilities apart from what is provided by the ex-law and/or the Collective labor agreement in case the persons have a dependent work contract (4 Directors).
With the aim of rewarding the most distinctive performance, as well as remunerating significant efforts in the field of operations and projects of extraordinary nature, the Company reserves the opportunity to offer Directors and/or Directors with strategic responsibility forms of extraordinary remuneration (una tantum bonuses) up to a maximum amount subject to the approval of the Board of Directors, on the proposal of the Committee for Remuneration, consulting with the Board of Statutory Auditors, and activating, if required, the Procedure with Related Parts Operations.
The shareholders' meeting of 23 April 2018 determined the annual compensation for the members of the Board of Statutory Auditors:
In anticipation of the resolution to nominate the Board of Statutory Auditors, the Company conducts a benchmark analysis with other comparable companies of the compensation paid to members of the Board of Statutory Auditors in order to formulate a proposal of the fixed compensation for the three-year period.
In line with best practices, an insurance policy is in place to o cover the civil liability towards third parties of the members of the Board of Statutory Auditors in the exercise of their functions aimed at keeping the beneficiaries and the Company harmless from the charges deriving from the related compensation, excluding cases of willful misconduct.
The Board of Directors, following instructions of the President of the Committee for the Corporate Governance in the letter of year-ended 2019 and in view of the competencies, professionalism and commitment required of the members of the Statutory Auditors, has decided to increase the compensation of the President of the Board to 58,000 Euros per year and of the Statutory Auditors to 42,000 Euros on an annual basis commencing financial year 2020.
| Name Surname | Office held Reply S.p.A. |
Period of office | Term of office | Fixed Remuneration |
Remuneration for the participation in internal committees |
|
|---|---|---|---|---|---|---|
| Mario Rizzante | Chairman and Chief Executive Officer |
1/1/2019-31/12/2019 | Shareholders' meeting for the approval of 31 December 2020 Financial Statements |
460(1) | - | |
| Remuneration paid by subsidiaries | 270(2) | - | ||||
| Total | 730 | - | ||||
| Tatiana Rizzante | Chief Executive Officer | 1/1/2019-31/12/2019 | Shareholders' meeting for the approval of 31 December 2020 Financial Statements |
260(3) | - | |
| Remuneration paid by subsidiaries | 361 (4) | - | ||||
| Totale | 621 | - | ||||
| Claudio Bombonato | Executive Director | 1/1/2019-31/12/2019 | Shareholders' meeting for the approval of 31 December 2020 Financial Statements |
300 | - | |
| Filippo Rizzante | Executive Director | 1/1/2019-31/12/2019 | Shareholders' meeting for the approval of 31 December 2020 Financial Statements |
150 | - | |
| Remuneration paid by subsidiaries | 355(5) | - | ||||
| Totale | 505 | - | ||||
| Daniele Angelucci | Executive Director | 1/1/2019-31/12/2019 | Shareholders' meeting for the approval of 31 December 2020 Financial Statements |
220 | - | |
| Remuneration paid by subsidiaries | 203(6) | - | ||||
| Total | 423 | - |
| Fair value of | non-equity variable remuneration | |||||
|---|---|---|---|---|---|---|
| Post mandate indemnity |
the equity remuneration |
Total | Other remuneration |
Non-monetary benefits |
Profit Sharing (*) | Bonus and other incentives |
| - | - | 1,210 | - | - | 750 | - |
| - | - | 270 | - | - | - | - |
| - | - | 1,480 | - | - | 750 | - |
| - | - | 1,010 | - | - | 750 | - |
| - | - | 361 | - | - | - | - |
| - | - | 1,371 | - | - | 750 | - |
| - | - | 900 | - | - | 600 | - |
| - | - | 762 | - | - | 612 | - |
| - | 355 | - | - | - | - | |
| - | 1,117 | - | - | 612 | - | |
| - | - | 845 | - | - | 625 | - |
| - | 211 | 8(7) | - | - | ||
| - | 1,056 | 8 | - | 625 | - | |
| Elena Maria Previtera |
Executive Director | 1/1/2019-31/12/2019 | Shareholders' meeting for the approval of 31 December 2020 Financial Statements |
286(8) | - |
|---|---|---|---|---|---|
| Fausto Forti | Non-Executive Director and Independent |
1/1/2019-31/12/2019 | Shareholders' meeting for the approval of 31 December 2020 Financial Statements |
34(9) | - |
| Secondina Giulia Ravera |
Non-Executive Director and Independent |
1/1/2019-31/12/2019 | Shareholders' meeting for the approval of 31 December 2020 Financial Statements |
30 | - |
| Francesco Umile Chiappetta |
Non-Executive Director and Independent |
1/1/2019-31/12/2019 | Shareholders' meeting for the approval of 31 December 2020 Financial Statements |
30 | - |
| Giorgio Mosci | Chairman of the Board of Statutory Auditors |
1/1/2019-31/12/2019 | Shareholders' meeting for the approval of 31 December 2020 Financial Statements |
48 | - |
| Ada Alessandra | Statutory Auditor | 1/1/2019-31/12/2019 | Shareholders' meeting for the approval of 31 December 2020 Financial Statements |
32 | - |
| Garzino Demo | Remuneration paid by subsidiaries | 10(10) | - | ||
| Total | 42 | - | |||
| Piergiorgio Re | Statutory Auditor | 1/1/2019-31/12/2019 | 31/12/2020 | 32 | - |
| Remuneration paid by subsidiaries | 1,160 | - | |||
| Directors with Strategic Responsibility | Total | 1,160 | - |
To be noted that where no indication has been made, no compensation has been given to Reply S.p.A. subsidiaries. Remuneration to Directors is as follows:
(1) Gross emolument for the office of Chairman and Chief Executive Officer of the Board of Directors in Reply S.p.A.;
(2) Gross emolument for the office of Chief Executive Officer in subsidiaries;
(3) Gross emolument for the office of Chief Executive Officer in Reply S.p.A.;
(4) Gross emolument for the office of Chief Executive Officer in subsidiaries equal to 64 thousand Euros. The remaining amount refers to the gross salary received as an employee,
| the approval of Executive Director 1/1/2019-31/12/2019 286(8) - 31 December 2020 Financial |
- | 500 | - | - | 786 | - | - |
|---|---|---|---|---|---|---|---|
| Statements Shareholders' meeting for Non-Executive Director the approval of 1/1/2019-31/12/2019 34(9) - and Independent 31 December 2020 Financial |
- | - | - | - | 34 | - | - |
| Statements Shareholders' meeting for Non-Executive Director the approval of 1/1/2019-31/12/2019 30 - and Independent 31 December 2020 Financial |
- | - | - | - | 30 | ||
| Statements Shareholders' meeting for Non-Executive Director the approval of 1/1/2019-31/12/2019 30 - and Independent 31 December 2020 Financial |
- | - | - | - | 30 | ||
| Statements Shareholders' meeting for Chairman of the Board of the approval of 1/1/2019-31/12/2019 48 - Statutory Auditors 31 December 2020 Financial |
- | - | - | - | 48 | - | - |
| Statements Shareholders' meeting for the approval of Statutory Auditor 1/1/2019-31/12/2019 32 - 31 December 2020 Financial |
- | - | - | - | 32 | - | - |
| Statements Remuneration paid by subsidiaries 10(10) - |
- | - | - | - | 10 | ||
| Total 42 - |
- | - | - | - | 42 | - | |
| Statutory Auditor 1/1/2019-31/12/2019 31/12/2020 32 - |
- | - | - | - | 32 | - | - |
| Remuneration paid by subsidiaries 1,160 - Directors with Strategic Responsibility |
- | 1,250 | - | 54(7) | 2,464 | - | - |
| Total 1,160 - |
- | 1,250 | - | 54 | 2,464 | - | - |
(5) Gross Salary received as an employee in a subsidiary company;
(6) Gross emolument for the office of Chief Executive Officer in subsidiaries equal to 128 thousand Euros. The remaining amount refers to the gross salary received as an employee,
(7) Post termination treatment,
(8) Gross Salary received as an employee in Reply S.p.A.;
(9) Gross emolument for the office of Independent Directors in 2019 equal to 30 thousand Euros. The residual amount is referred to the presence tokens in 2019 for the participation in the Internal Control Committee meetings;
(10) Gross emolument for the office of Chairman of the Board of Statutory Auditors in 2019 in subsidiaries.
(*) The profit share refers to the bonuses accrued in relation to incentive plans with short-term objectives 2019 and mediumlong term objectives for the three-year period 2017-2019 as detailed in the table below.
At present no stock options are held, have been assigned, exercised or have expired in 2019.
| a | b | (1) | (2) | ||||
|---|---|---|---|---|---|---|---|
| Name and surname | Position held | Plan | Bonus of the year | ||||
| (a) | (b) | (c) | |||||
| Payable/Paid | Deferred | Deferral period | |||||
| Mario Rizzante | Chairman and Chief Executive Officer of Reply S.p.A. |
||||||
| Remuneration from the company that prepares the financial statement |
Short Term Bonus Board of Directors 14/03/2019 |
600 | - | - | |||
| Long Term Bonus period 2017-2019 Board of Directors 15/03/2017 |
- | - | - | ||||
| Total | 600 | - | - | ||||
| Tatiana Rizzante | Chief Executive Officer of Reply S.p.A. |
||||||
| the financial statement | Remuneration from the company that prepares | Short Term Bonus Board of Directors 14/03/2019 |
600 | - | - | ||
| Long Term Bonus period 2017-2019 Board of Directors 15/03/2017 |
- | - | - | ||||
| Total | 600 | - | - | ||||
| Claudio Bombonato | Executive Director of Reply S.p.A. |
||||||
| the financial statement | Remuneration from the company that prepares | Short Term Bonus Board of Directors 14/03/2019 |
450 | - | - | ||
| Long Term Bonus period 2017-2019 Board of Directors 15/03/2017 |
- | - | - | ||||
| Total | 450 | - | - | ||||
| Filippo Rizzante | Executive Director of Reply S.p.A. |
||||||
| the financial statement | Remuneration from the company that prepares | Short Term Bonus Board of Directors 14/03/2019 |
500 | - | - | ||
| Long Term Bonus period 2017-2019 Board of Directors 15/03/2017 |
- | - | - | ||||
| Total | 500 | - | - |
| (4) | (3) | |||
|---|---|---|---|---|
| Other Bonus | Bonus of the previous year | |||
| (c) | (b) | (a) | ||
| Still deferred | Payable/Paid | No longer payable | ||
| - | - | - | ||
| - | 150 | - | ||
| - | 150 | - | ||
| - | - | - | ||
| - | 150 | - | ||
| - | 150 | - | ||
| - | - | - | ||
| - | 150 | - | ||
| - | 150 | - | ||
| - | - | - | ||
| - | 112 | - | ||
| - | 112 | - |
| Daniele Angelucci | Executive Director of Reply S.p.A. |
||||
|---|---|---|---|---|---|
| the financial statement | Remuneration from the company that prepares | Short Term Bonus Board of Directors 14/03/2019 |
500 | - | - |
| Long Term Bonus period 2017-2019 Board of Directors 15/03/2017 |
- | - | - | ||
| Total | 500 | - | - | ||
| Elena Maria Previtera |
Executive Director of Reply S.p.A. |
||||
| the financial statement | Remuneration from the company that prepares | Short Term Bonus Board of Directors 14/03/2019 |
500 | - | - |
| Total | 500 | - | - |
| - | - | - | - |
|---|---|---|---|
| - | 125 | - | - |
| - | 125 | - | - |
| - | - | - | - |
| - | - | - | - |
| FIRST NAME AND SURNAME |
OFFICE | SHARES HELD | NO. OF SHARES HELD AT 31/12/2018 |
NO. OF SHARES BOUGHT |
NO OF SHARES SOLD |
NO. OF SHARES HELD AT 31/12/2019 |
|---|---|---|---|---|---|---|
| Tatiana Rizzante |
Chief Executive Officer |
Reply S.p.A. (1) | 62,936 | - | - | 62,936 |
| Filippo Rizzante |
Executive Director |
Reply S.p.A. | 13,600 | - | - | 13,600 |
| Daniele Angelucci |
Executive Director |
Reply S.p.A. (2) | 481,078 | - | - | 481,078 |
(1) of which 48,680 shares held personally;
(2) of which 307,878 shares held personally and 158,400 shares held in usufruct.
Mr. Mario Rizzante, Chairman of the Board of Directors, Mr. Claudio Bombonato, Executive Director, Mr. Fausto Forti, Mrs. Secondina Giulia Ravera and Mr. Francesco Umile Chiappetta, Independent Directors, and Mr. Giorgio Mosci, Mrs. Ada Alessandra Garzino Demo, Mr. Piergiorgio Re Statutory Auditors, do not hold shares of Reply S.p.A..
At 31/12/2019 the following members of the Board of Directors hold shares in the Company:
| NUMBER OF DIRECTORS HAVING | SHARES IN | NO. OF SHARES HELD | NO. OF SHARES | NO. OF SHARES | NO. OF SHARES HELD |
|---|---|---|---|---|---|
| STRATEGIC RESPONSIBILITY | AT 31/12/2018 | BOUGHT | SOLD | AT 31/12/2019 | |
| 3 | Reply S.p.A. | 690,628(1) | 1,170 | - | 691,798 |
(1) The figure refers only to Directors with strategic responsibilities who held this position during 2019.
In the present document the definitions of the words in upper case is as follows: "Board": means all the Board members of Reply, whether Executive, Non- Executive, Independent, etc.;
"Executive Directors": means, in accordance with the criteria of the Corporate Governance Code for Listed Companies:
"Other Directors invested with special charges" means Directors who are assigned special charges (i.e. Chairman, Vice- Chairman), different from the Executive Directors;
"Executives with Strategic responsibilities" means those who have power and responsibility in – directly or indirectly- planning, managing and controlling the activities of the Company, in accordance with the Market Abuse Regulation (Regolamento UE n. 596/2014), pursuant to art. 3, paragraph 1, point 25, let. b).
Reply S.p.A. Corso Francia, 110 10143 TORINO – ITALIA Tel. +39-011-7711594 Fax +39-011-7495416 www.reply.com
INTERNAL AUDIT DEPARTMENT
E-mail: [email protected]
Share capital: Euro 4,863,485.64 fully paid up Revenues: 1,182,528,000 € Fiscal Code and R.I. of Turin no. 97579210010 VAT no. 08013390011 REA of Turin 938289
www.reply.com
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