Pre-Annual General Meeting Information • Mar 18, 2022
Pre-Annual General Meeting Information
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b) Appointment of Board Directors and members of the Management Control Committee for the financial years 2022/2023/2024, on the basis of slates of candidates submitted by shareholders
Distinguished Shareholders,
this Shareholders' Meeting is asked to appoint the Board Directors, and, from amongst the Directors, the members of the Management Control Committee for the financial years 2022/2023/2024.
In this regard, we remind you that, pursuant to Article 14 of the Articles of Association, Board Directors and members of the Management Control Committee are elected on the basis of slates submitted by the Shareholders.
We remind you that the less-represented gender shall be reserved at least two fifths of the seats on the Board of Directors, as of the first renewal of the Board of Directors after 1 January 2020. We also remind you that Board Directors and members of the Management Control Committee shall satisfy the suitability requirements established by laws, regulations and the Articles of Association.
In this regard, the European Central Bank particularly emphasized the importance of a robust individual and collective assessment of the suitability of candidates for the position of member of the corporate bodies of a significant bank.
To this end, of particular relevance are Article 26 of the Consolidated Law on Banking and the related implementing provisions provided for by Ministerial Decree no. 169/2020, the Joint EBA and ESMA Guidelines on the assessment of the suitability of members of the management body and key function holders - updated on 2 July 2021 - as well as the Guide for fit and proper assessment, as updated by the European Central Bank on 8 December 2021.
Specifically, with regard to the Board in general, at least four Directors must i) be enrolled with the Register of Independent Auditors and ii) have practised as auditors or acted as members of a limited company control body for a period of at least three years, and at least two thirds of the Directors must satisfy the independence requirements set out in Article 13.4.3 of the Articles of Association.
Furthermore, with regard to the members of the Management Control Committee, we highlight that they must satisfy the requirements specifically established in Article 13.5 of the Articles of Association.
In detail, the Board of Directors and the Management Control Committee will be elected as follows, in accordance with the Articles of Association:
all Board Directors, except for five, when the Board of Directors has 19 or 18 members, or all Board Directors, except for four, in all other cases, are selected from the slate that has obtained the greatest number of votes (the "majority slate"), according to the sequential order in which the candidates have been listed on the slate concerned, until there are no more candidates in the pertinent section of the slate. Specifically, three Directors are drawn in their sequential order from the second section of the slate that received the greatest number of votes, and those Directors are also appointed members of the Management Control Committee. The other Directors reserved for
that slate are selected from its first section according to the sequential order in which they are listed;
If no Director has been appointed from those slates or the same number of Directors has been appointed from those slates, the preferred candidate shall be drawn from the slate which has obtained the highest number of votes. In case of equality of votes and ratio, a new vote is held by the whole Shareholders' Meeting in the form of a ballot, with the candidate who obtains a simple majority of votes being elected;
if, upon termination of voting procedures, the composition of the Board of Directors does not reflect the gender balance envisaged by current regulations, the candidate of the over-represented gender with the lowest ratio shall be excluded. The excluded candidate shall be replaced by the subsequent candidate of the less-represented gender within the same slate. If necessary, this procedure shall be repeated until the composition of the Board of Directors complies with current regulations.
If, even following the above replacement procedure, an insufficient number of Directors with the requirements provided for by Article 13.4 of the Articles of Association have been appointed, new replacements shall be performed in accordance with a procedure similar to that described above, excluding the candidates who have the lowest ratio and do not meet all of the requirements, always in compliance with the current regulations on gender balance.
For the sole purposes of this provision, candidates on all slates shall be progressively assigned the ratios corresponding to the votes obtained by each slate, according to the procedure defined in Article 14.2.3, sentences two and three;
if the application of the criteria set out in the foregoing points does not permit the election of all Board Directors or does not allow them to be elected in accordance with the applicable independence and gender requirements, the Shareholders' Meeting elects the Directors by
resolution adopted by a simple majority of votes cast on proposal submitted by persons having voting rights attending the meeting, in accordance with the necessary representation of minority interests, according to the criteria laid down in Article 15.3.5.;
In relation to all of the foregoing, and in accordance with the provisions of the Bank of Italy regarding the corporate governance of banks, as set out in Circular Letter no. 285/2013, we hereby invite you to consult the Board o Directors' document "Qualitative and Quantitative Composition of the Board of Directors", which contains guidelines and recommendations that the Board of Directors of Intesa Sanpaolo makes available to the Shareholders, in order to help them formulate proposals for the composition of the Bank's Board of Directors. The document is available on the website group.intesasanpaolo.com.
Therefore, the Shareholders are kindly requested to appoint the Board of Directors and, from amongst its members, the members of the Management Control Committee.
1 March 2022
For the Board of Directors the Chairman – Gian Maria Gros-Pietro
This is an English translation of the original Italian document. In cases of conflict between the English language document and the Italian document, the interpretation of the Italian language document prevails.
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