Pre-Annual General Meeting Information • Aug 26, 2024
Pre-Annual General Meeting Information
Open in ViewerOpens in native device viewer


Headquarters in Vimercate (MB), Via Energy Park no. 20 Share capital EUR 7,860,651.00, fully paid up Milan, Monza-Brianza and Lodi Companies Register no. 05091320159 Tax ID no. 05091320159, VAT no. IT 02999990969 Economic and Administrative Index MB – 1158694
Extraordinary Shareholders' Meeting of 6 September 2024
in single call
* * *
Board of Directors' Explanatory Report on the resolution proposal referred to in point 1) of the agenda of the Extraordinary Shareholders' Meeting:
* * *
Explanatory report of the Board of Directors of Esprinet S.p.A., prepared pursuant to Art. 125-ter of Italian Legislative Decree no. 58 of 24 February 1998, as subsequently supplemented and amended ("Consolidated Finance Act" or "TUF") and Art. 72, paragraph 1-bis, of the Regulation adopted with Consob Resolution no. 11971 of 14 May 1999, as subsequently supplemented and amended ("Issuers' Regulation"), and in compliance with Annex 3A of the same Issuers' Regulation.
Dear Shareholders,
this report outlines the proposals that the Board of Directors of Esprinet S.p.A. (hereinafter, "Esprinet", the "Company" or the "Issuer") intends to submit for your

approval in relation to the first and only item on the agenda of the Extraordinary Shareholders' Meeting to be held, in single call, on 6 September 2024.
The proposed amendments to the Articles of Association of Esprinet, as better illustrated below, take into account the provisions of Italian Law no. 21 of 5 March 2024 — published in the Official Gazette of the Italian Republic no. 60 of 12 March 2024 — (hereinafter, the "Capital Law") concerning "Interventions to support competitiveness of capital assets and proxy to the Government for the organic reform of the relevant provisions on capital markets assets brought by the consolidated law referred to in Legislative Decree 24 February 1998, No. 58, and of the provisions referred to capital companies contained in the Italian Civil Code applicable also to issuers in the capital markets".
In particular, Art. 135-undecies.1 of the TUF provides for the possibility of rendering applicable the provisions initially issued in the context of the COVID-19 health emergency, which envisage the possibility for listed companies and companies admitted to trading on a multilateral trading system to rule that the participation and exercise of the right to vote in the Shareholders' Meeting for those entitled may take place exclusively by assigning a mandate (or sub-mandate) to the Designated Representative, on the condition that the Articles of Association expressly envisage such a possibility.
With the amendments to Articles 8, 10 and 12 of the Articles of Association detailed below, it is therefore proposed to introduce the right for Esprinet to designate the person envisaged by Article 135-undecies of the TUF, the Designated Representative, to whom the shareholders may confer a mandate to participate in


the Shareholders' Meeting and to establish — if permitted by law and/or by the regulatory provisions in force pro tempore — that participation and the right to vote in the Shareholders' Meeting for those entitled shall take place exclusively by granting a mandate or sub-mandate to the Designated Representative.
The provision is accompanied by the further specification that if the Company opts to participate in the Shareholders' Meeting exclusively through the Designated Representative, participation in the Shareholders' Meeting by the entitled parties may also, or exclusively, take place via suitable telecommunication means, without the Chair, Secretary and/or Notary having to be physically in the same place. This possibility, which entailed a waiving of various provisions of the articles of association during the emergency regime, was subsequently endorsed by standard notary practice (See Principle no. 187 "Participation in the Shareholders' Meeting by means of telecommunication" of 11 March 2020 and Principle no. 200 "Statutory clauses that legitimate shareholders' meetings being called exclusively by means of telecommunication" of 23 November 2021, of the Notary Council of Milan).
As is common knowledge, the Company adopted these organisational methods for its meetings starting as of 2020, and from this experience it can be concluded that the Designated Representative on an exclusive basis, besides having made shareholder participation much easier, also streamlined the holding of the meeting.
The possibility of holding meetings of the Board of Directors and the Board of Statutory Auditors remotely, based on the same procedures as the Shareholders' Meeting, is the reason for the amendments to Articles 16 and 19 of the Articles of Association, as detailed below. This possibility, introduced as mentioned above in the context of the emergency regime for shareholders' meetings, was subsequently endorsed by the standard notary practice also with regard to the meetings of the


other corporate bodies (see the aforementioned Principles no. 187 and 200 of the Notary Council of Milan).
The proposed amendments are outlined in greater detailed below.
Below is the current text of the Articles of the Articles of Association of Esprinet subject to amendment compared with the text in the version that will come into force as a result of the possible decision to amend the Articles of Association.
| Current text | Proposed text |
|---|---|
| SHAREHOLDERS' MEETING | SHAREHOLDERS' MEETING |
| ARTICLE 8 | ARTICLE 8 |
| […omissis…] | […omissis…] |
| Whilst the powers of meeting |
Whilst the powers of meeting |
| envisaged by specific legal convocation |
envisaged by specific legal convocation |
| requirements in any case hold good, the | requirements in any case hold good, |
| Board of Directors convenes ordinary or | and subject to the provisions of Article |
| extraordinary shareholder meetings to | 10, para. 6, the Board of Directors |
| be held at the company's registered | ordinary extraordinary convenes or |
| headquarters or in any other place | shareholders' meetings to be held at the |
| indicated in the meeting notice, as long | company's registered headquarters or |
| as it is in Italy. | in any other place indicated in the |
| meeting notice, as long as it is in Italy. | |
| […omissis…] | […omissis…] |
| ARTICLE 10 | ARTICLE 10 |
| […unchanged…] | |
| The entitlement to participate in the | |
| meeting and to exercise voting right will | |
| be regulated pursuant the law and | |
| applicable regulation. |

Every right-holder having the right to attend the shareholder meeting has the right to peruse all official documents lodged at the company's registered headquarters and to obtain a copy of the same.
Right-holders can cause themselves to be represented at shareholder meetings with observance of legal requirements. Notification to the Company of the proxy given for the attendance of the shareholder meeting can be made also through sending of the document at the email address indicated in the meeting notice.
The Board of Directors of the Company designates for each Shareholders' Meeting, as indicated in the notice of call, a person with the role of Designated Representative, to whom the shareholders may, in the manner and within the terms provided for by law and by the regulatory provisions in force pro tempore, confer mandate with voting instructions on all or some proposals on the agenda, within the terms and in the manner prescribed by law.
Where envisaged and/or permitted by the legislation in force pro tempore, the Company may indicate in the notice of call that the participation and exercise of the right to vote in the



Shareholders' Meeting take place exclusively through the assignment of a voting mandate (or sub-mandate) to the Designated Representative pursuant to Art. 135-novies and 135- undecies of Italian Legislative Decree no. 58 of 24 February 1998.
In the event that the Board of Directors of the Company makes use of the right referred to in the previous paragraph, where envisaged and/or permitted by the legislation in force pro tempore, the Board of Directors of the Company may provide that the participation in the Shareholders' Meeting by entitled parties (directors, statutory auditors, representatives of the auditing company, the notary public, the Designated Representative and the other persons who are permitted to participate in the Shareholders' Meeting pursuant to the law and the Articles of Association, other than those who have the right to vote) may also, or exclusively, take place by means of telecommunications that guarantee identification, without the Chair, secretary and/or notary having to be physically in the same place, on condition that: (a) the Chair of the meeting is able to ascertain the identity and legitimate right of the participants, and can verify and announce the results

| of any vote; (b) the person taking the | |
|---|---|
| minutes is able to adequately record the | |
| events of the meeting that are to be | |
| included in the minutes; (c) attendees | |
| allowed participate in the to are |
|
| discussion and the Designated |
|
| Representative is allowed to vote |
|
| simultaneously on the items on the | |
| agenda. | |
| Furthermore, the Board of |
|
| Directors of the Company may arrange | |
| for the proceedings of the |
|
| Shareholders' Meeting be to |
|
| transmitted in real time via streaming. | |
| ARTICLE 12 | ARTICLE 12 |
| Shareholder meetings are chaired | […unchanged …] |
| Chairman by the of the Board of |
|
| Directors, or in the case of his absence | |
| impediment, by the Deputy or |
|
| Chairman, if appointed, and, in their | |
| absence, by another person designated | |
| by the shareholder meeting. | |
| It is the responsibility of the |
It is the responsibility of the |
| meeting chairman to ascertain that the | meeting chairman to ascertain that the |
| meeting has been properly constituted, | meeting has been properly constituted, |
| ascertain the identity and legitimation | ascertain the identity and legitimation |
| of those meeting present, manage |
of those meeting present, manage |
| of proceedings the basis the on |
of proceedings the basis the on |
| approved Shareholder Meeting |
approved Shareholders' Meeting |
| Regulation, and ascertain and to |
Regulation, to ascertain and proclaim |
| proclaim the results of voting. | the results of voting, and to enable the |
| regular adoption by the Meeting of the | |
| resolutions on the agenda, exercising all |


| prerogatives for this necessary |
|
|---|---|
| purpose. | |
| […omissis…] | […omissis…] |
| BOARD OF DIRECTORS | BOARD OF DIRECTORS |
| ARTICLE 16 | ARTICLE 16 |
| Meetings of the Board of |
Meetings of the Board of |
| Directors are also held away from the | Directors are also held away from the |
| company's registered headquarters, as | company's registered headquarters, as |
| long as the venue is in Italy, and are | long as the venue is in Italy, unless it is a |
| convened at the Chairman's request or | held solely meeting via |
| at the joint request of the majority of | telecommunication and means, are |
| Board members, or at the request of the | convened at the Chairman's request or |
| President of the Board of Statutory | at the joint request of the majority of |
| Auditors or of at least one member of | Board members, or at the request of the |
| the Board of Statutory Auditors. | President of the Board of Statutory |
| Auditors or of at least one member of | |
| the Board of Statutory Auditors. | |
| […omissis…] | […omissis…] |
| The possibility is envisaged of | The possibility is envisaged of |
| Board of Directors' meetings being held | Board of Directors' meetings being held |
| via teleconferencing or |
via teleconferencing or |
| videoconferencing, on condition that all | videoconferencing, without the Chair |
| those eligible can participate and be | and secretary having to be physically in |
| identified and are able to follow the | the same place, the condition that all on |
| discussion and intervene in real time in | those eligible can participate and be |
| discussion of the topics addressed, as | identified and are able to follow the |
| well receive and to as peruse or |
discussion and intervene in real time in |
| transmit documents. If such |
discussion of the topics addressed, as |
| prerequisites exist, the Board meeting is | well as to receive and view or transmit |
| considered to be held in the place where | documents. If such prerequisites exist, |
| the Chairman is present, and where the | the Board meeting is considered to be |
| secretary for the meeting must also be | held in the place where the Chairman is |
| present, in order to permit the drafting | present, and where the secretary for |


| and signature of minutes in the relevant | the meeting must also be present, in |
|---|---|
| journal. | order permit the drafting and to |
| signature of minutes in the relevant | |
| journal. | |
| […omissis…] | […omissis…] |
| BOARD OF STATUTORY AUDITORS | BOARD OF STATUTORY AUDITORS |
| ARTICLE 19 | ARTICLE 19 |
| […omissis…] | […omissis…] |
| The Board of Statutory Auditors may | |
| hold its meetings by video, audio or | |
| teleconference, in the manner specified | |
| above for the Board of Directors. |
The Board of Directors believes that none of the proposed amendments to the Articles of Association illustrated and justified herein assign the right of withdrawal to the Company shareholders, as none of the prerequisites set forth in the law are met.
This being stated, the following is submitted for your approval:
"The Extraordinary Shareholders' Meeting of Esprinet S.p.A.:
having examined the explanatory report of the Board of Directors on the first
and only item on the agenda and having shared the reasons for the proposals contained therein,


* * *
Vimercate, 25 July 2024
On behalf of the Board of Directors The Chair Maurizio Rota
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.