AGM Information • Mar 1, 2017
AGM Information
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(11TH APRIL 2017 SINGLE CALL)
To Our Shareholders,
The mandate of the Board of Statutory Auditors in office expires on the date of the Shareholders' Meeting for the approval of the Annual Report for the year ended 31st December 2016.
The Shareholders' Meeting is therefore called upon to appoint a Board of Statutory Auditors in accordance with the terms and conditions of articles 26 of the Corporate By-Laws (available on the website of the Company www.recordati.it, in the Corporate Governance section) and with the applicable laws and regulations in force. The election shall take place according to list voting procedures and members may be re-elected.
In accordance with the Corporate By-Laws, the Board of Statutory Auditors is composed of three Statutory Auditors and two Alternate Auditors, who must be in possession of the requirements set by the laws and regulations in force. The requirements in question include those of professionalism, integrity and independence and also those concerning the total number of positions held, without prejudice to situations of incompatibility pursuant to the law.
For the purposes of the provisions of Art. 1, paragraph two letters B) and C) of Ministry of Justice Decree No. 162 of 30th March 2000, research, production and the sale of chemical and pharmaceutical products are considered sectors of activity that are strictly connected with those of the Company. In this respect, we also report that article 19, paragraph 3 of Legislative Decree No. 39/2010, as amended by Legislative Decree No. 135/2016, requires that members of the committee for internal control and the accounting audit – which for "public interest entities" is the Board of Statutory Auditors – are competent as a whole and also in the sector in which the company operates.
The Board of Statutory Auditors appointed in this manner shall remain in office, in accordance with the law, for three years and therefore until the Shareholders' Meeting held to approve the Annual Report for the year ending 31st December 2019.
The Shareholders' Meeting shall also pass resolutions on the remuneration of the Board of Statutory Auditors, which the Corporate Governance Code for listed companies, to which the Company adheres, recommends should be commensurate to the commitment required, to the importance of the position occupied and also to the size of the company and the sector in which it operates. As already reported, with regard to the annual remuneration of the Board of Statutory Auditors currently in office, shareholders set their annual remuneration at €50,000 gross for the Chairman and at €35,000 gross for each of the other Statutory Auditors.
The appointment of the Board of Statutory Auditors shall be performed on the basis of lists presented by shareholders on which the candidates are placed in numerical order. The list must specify whether each candidate is nominated for the position of Statutory Auditor or for the position of Alternate Auditor. The election of one full auditor, who is the Chairperson of that board, and one alternate auditor is reserved to the minority.
Only shareholders who, either singly or together with other shareholders presenting a list, own a total number of shares representing at least 1% of the share capital with voting rights shall be entitled to present lists in accordance with Consob Resolution No. 19856 of 25th January 2017.
Each shareholder, including shareholders who have signed a shareholders' agreement identified in article 122 of Legislative Decree No. 58/1998, controlling entities, subsidiaries, and jointlycontrolled entities are prohibited from individually or jointly submitting more than one list or voting for different lists, even through a third party or trust company. Each candidate may only run on one list on penalty of disqualification. Endorsements of lists and votes cast in violation of this prohibition shall not be attributed to any list.
The lists, signed by those who present them, must be deposited at the registered offices of the Company or sent by email from a certified address to the address [email protected], at least 25 days prior to the date set for the shareholders' meeting (not later than 6:00 p.m. on Friday 17th March 2017).
The following documents shall be submitted together with each list by the deadline specified above:
Lists containing a number of candidates equal to or greater than three must be composed of candidates belonging to both genders, so that a percentage equal to that required by the legislation in force at the time concerning gender balance for the composition of the Board of Directors belongs to the least represented gender: a proportion equal to at least one third of the Statutory Auditors elected is reserved to the least represented gender (with the figure rounded up to the next whole number, if the number is a fraction).
The specific certification demonstrating title to the necessary number of shares for the presentation of the list, issued by a legally authorised intermediary, must also be deposited within the time limits set by the relative regulations – i.e. not later than 6:00 p.m. on 21st March 2017 – at the time when the list is deposited at the Company.
Lists which do not comply with these requirements are considered as not having been presented.
With respect to the above, shareholders are also invited to consider the following:
In the event of only one list or only lists presented by shareholders related to each other having been presented within the time limits just mentioned, the time limit for the presentation of lists shall be extended by three calendar days (i.e. not later than 6:00 p.m. on Monday 20th March 2017) and the percentage for the presentation of lists shall be reduced by half (i.e. to 0.5%).
In consideration of the foregoing, the shareholders are invited to:
*
The Company shall disclose the lists of candidates deposited by shareholders together with the relative documentation to the public at the Company's registered office, on the Recordati website (www.recordati.it), on the Borsa Italiana website (www.borsaitaliana.it) and on the authorised storage facility () at least twenty-one days prior to the date set for the shareholders' meeting (not later than 21st March 2017).
Milan, 1st March 2017
For the Board of Directors The Vice Chairman and Chief Executive Officer Andrea Recordati
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