Remuneration Information • Nov 14, 2017
Remuneration Information
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BOARD OF DIRECTORS' REPORT POINT 3 OF THE AGENDA
AMENDMENT OF THE RESOLUTION OF THE SHAREHOLDERS' MEETING HELD ON 27 APRIL 2017 AS REGARDS POINT 7 OF THE AGENDA "APPROVAL OF THE REMUNERATION POLICIES OF THE BANCA SISTEMA GROUP FOR THE YEAR 2017 AND SETTING OF THE MAXIMUM LIMIT OF 2:1 AS THE RATIO BETWEEN THE VARIABLE AND FIXED COMPONENTS OF REMUNERATION FOR EMPLOYEES AND "KEY PERSONNEL"". RELATING AND RESULTING RESOLUTIONS.
| 27 April 2017 | 14 December 2017 |
|---|---|
| BOARD OF DIRECTORS' REPORT | BOARD OF DIRECTORS' REPORT |
| Dear Shareholders, | Dear Shareholders, |
| your attention is drawn to the following resolution proposals submitted for examination by the ordinary Shareholders' Meeting regarding the Remuneration and Incentive Policies of the Banca Sistema Group for 2017 ("2017 Policies") and the setting of the maximum limit of 2:1 as the ratio between the variable and fixed components of remuneration for employees and "key personnel". |
your attention is drawn to the proposed resolution submitted to the ordinary Shareholders' Meeting and illustrated hereunder, concerning the amendment of the resolution adopted by the Shareholders' Meeting on 27 April 2017 in relation to point 7 of the agenda on the subject matter of increasing the limit of the 1:1 ratio between the variable and fixed components of remuneration paid to employees and "key personnel" of Banca |
| Pursuant to article 9.2 of the Articles of Association, the Shareholders' Meeting is asked to approve the remuneration and incentive policies for the member of the Board of Directors and the Board of Statutory Auditors and the Company's other employees. The 2017 Policies, which apply throughout the Banca Sistema Group, were drawn up by the Board of Directors, with input from the |
Sistema. In detail, it should be recalled that at the aforementioned Meeting, the Shareholders had approved the "2017 Remuneration Policies of the Banca Sistema Group" (hereinafter, "2017 Remuneration Policies") and the proposal to set the ratio of variable-fixed remuneration for employees and "key personnel" of Banca Sistema at 2:1. |
| Remuneration Committee, in accordance with Part One, Section IV, Chapter 2 of the Bank of Italy Circular No. 285 of 17 December 2013 concerning "Remuneration and incentive policies and practices" ("Circular 285") and in compliance with the prescriptions of the Corporate Governance Code for listed companies promoted by Borsa Italiana S.p.A. and adopted by the Corporate Governance Committee (the "Corporate Governance Code") (jointly, "the Provisions"). The Provisions are further supplemented by the Regulatory Technical Standards issued by the European Commission on proposal of the EBA. |
In this regard, please note that material errors were subsequently found in the report prepared by the Board of Directors pursuant to art. 125- Ter of the TUF, which was published on 28 March 2017 in view of the Shareholders' Meeting scheduled for 27 April 2017. The need has therefore arisen to clarify - as provided in the 2017 Remuneration Policies, whose content is hereby confirmed - that said maximum ratio of 2:1 between the variable and fixed components of remuneration applies only to the position of the CEO - General Manager and not to all "key personnel" of Banca Sistema. |
| The Provisions also implement the Directive 2013/36/EU (henceforth, "CRD IV"), insofar as the prescriptions governing remuneration and incentive policies and practices adopted by banks and banking groups are concerned. The Provisions also take into account the guidelines and criteria agreed at international level, including those issued by the European Banking |
As stated above, the content of the 2017 Remuneration Policies is confirmed and reference should therefore be made to the aforementioned report prepared by the Board of Directors pursuant to art. 125-Ter of the TUF and published on 28 March 2017 for further details on the "Objectives of the 2017 Policies" |
risk-adjusted performance indicators, aligned with the risk appetite framework and subject to risk-adjusted performance indicators, aligned with the risk appetite framework and subject to
| meeting specific individual and company-level | meeting specific individual and company-level |
|---|---|
| targets. | targets. |
| Having | Having |
| specific | specific |
| regard | regard |
| to | to |
| the | the |
| variable | variable |
| component, the Board of Directors has approved | component, the Board of Directors has approved |
| the 2017 Policies and the 2017-2019 Long Term | the 2017 Policies and the 2017-2019 Long Term |
| Incentive | Incentive |
| Plan | Plan |
| (hereinafter, | (hereinafter, |
| also | also |
| "LTIP") | "LTIP") |
| in | in |
| relation to the payment of bonuses and the | relation to the payment of bonuses and the |
| assignment of Banca Sistema shares to the | assignment of Banca Sistema shares to the |
| beneficiaries | beneficiaries |
| concerned | concerned |
| ("2017-2019 | ("2017-2019 |
| Stock | Stock |
| Grant Plan" or "2017-2019 Plan"). | Grant Plan" or "2017-2019 Plan"). |
| To ensure that the LTIP is financially sustainable | To ensure that the LTIP is financially sustainable |
| and the Bank is able to maintain a sufficient | and the Bank is able to maintain a sufficient |
| level of capital, the total of Bonuses payable to | level of capital, the total of Bonuses payable to |
| all | all |
| employees | employees |
| and | and |
| "key | "key |
| personnel" | personnel" |
| cannot | cannot |
| exceed the value of the "bonus pool", which is | exceed the value of the "bonus pool", which is |
| allocated each year by the Bank's Board of | allocated each year by the Bank's Board of |
| Directors, on proposal of the CEO, with input | Directors, on proposal of the CEO, with input |
| from the Finance and Administration Manager, | from the Finance and Administration Manager, |
| the | the |
| Manager | Manager |
| responsible | responsible |
| for | for |
| preparing | preparing |
| the | the |
| Company's financial reports, the Risk Manager | Company's financial reports, the Risk Manager |
| and the Compliance Manager. | and the Compliance Manager. |
| For further information on the 2017 Policies see | For further information on the 2017 Policies see |
| the Remuneration Report prepared by the Board | the Remuneration Report prepared by the Board |
| of Directors pursuant to art. 123-Ter of the TUF, | of Directors pursuant to art. 123-Ter of the TUF, |
| which | which |
| is | is |
| made | made |
| available | available |
| to | to |
| the | the |
| public | public |
| in | in |
| accordance with the procedures and terms | accordance with the procedures and terms |
| established by law. | established by law. |
| Ratio | Ratio |
| between | between |
| the | the |
| fixed | fixed |
| and | and |
| variable | variable |
| components of remuneration | components of remuneration |
| Regarding the variable-fixed remuneration ratio, pursuant to article 9.2 of the Articles of Association, at the time of approving the remuneration and incentive policies, the Shareholders' Meeting also resolves on any proposal to cap the ratio between the variable and fixed remuneration paid to individual employees at a value higher than 100% (ratio of 1:1) but not exceeding the maximum limit of 200% (ratio of 2:1). |
Regarding the variable-fixed remuneration ratio, pursuant to article 9.2 of the Articles of Association, at the time of approving the remuneration and incentive policies, the Shareholders' Meeting also resolves on any proposal to cap the ratio between the variable and fixed remuneration paid to "key personnel" at a value higher than 100% (ratio of 1:1) but not exceeding the maximum limit of 200% (ratio of 2:1). |
| The Board of Directors is therefore making a proposal for the Meeting to approve a maximum variable-fixed remuneration ratio of 200% (ratio of 2:1) for "key personnel", in accordance with the provisions of Circular 285. |
In this regard, the Board of Directors is proposing - in accordance with the provisions of the 2017 Remuneration Policies already approved by the Shareholders' Meeting on 27 April 2017, whose content remains confirmed - |
The key personnel in relation to whom the ratio of 1:1 might be exceeded (up to a maximum of 2:1) amounts to a total of 28 positions and includes the CEO (who is also the general manager), the heads of the main corporate functions, the managers and other high ranking personnel belonging to the control departments and other "risk takers".
With reference to the reasons underlying the proposal, the Board of Directors deems that the adoption of effective remuneration and incentive systems in relation the Company's "key personnel" will produce positive effects in terms of the governance and the competitiveness of the business.
Indeed, the remuneration system as a whole particularly for those in key positions within the company organisation - should be considered not only as a tool for attracting and retaining employees with the necessary level of professionalism and skills but also as a way of safeguarding the fairness of the internal remuneration system itself.
Furthermore, to ensure the Company's continual compliance with the principles of prudence, each year the Board of Directors - on proposal of the CEO and with input from the Remuneration Committee, the Finance and Administration Manager, the Manager responsible for preparing the Company's financial reports, the Risk Manager and the Compliance Manager allocates a "bonus pool", which represents the maximum total amount that can be paid to all Company employees, as a whole, as variable remuneration. The bonus pool is therefore determined on the basis of the achievement of the highest performance targets, at individual and company level.
This is to ensure that the obligation to comply with the prudential regulations, especially the requirements associated with own funds, is not undermined when the highest ratio level (2:1) is applied. In addition to the bonus pool, the Company has also included so-called malus and claw-back rules in the 2017 Policies with respect to approve, only for the CEO (who is also the General Manager), a variable-fixed remuneration ratio of a maximum of 200% (ratio of 2:1).
In fact, the 2017 Remuneration Policies provide the option, solely in relation to the CEO / General Manager, to grant to said company executive a bonus that exceeds the fixed component of remuneration by up to a maximum of 200%. The payment to the CEO / General Manager of a bonus in excess of 100% of the fixed remuneration is however subject to meeting not only company-level performance targets but also individual "over-performance" targets (see Annex 1 of the 2017 Remuneration Policies, sub paragraph Bracket 1 - CEO/General Manager).
For all other key personnel, the 2017 Remuneration Policies set specific variable remuneration caps, which, even in the case of over-performance in respect of individual targets, cannot exceed 80% of the fixed remuneration payable to bracket 2 personnel and 60% of the fixed remuneration payable to bracket 3 personnel (see page 22 of Annex 1 of the 2017 Remuneration Policies).
For staff members employed in the Company's control departments (including the Human Resources Department and the Manager responsible for preparing the Company's financial reports), the 2017 Remuneration Policies establish that the variable component of remuneration is subject to meeting qualitative targets only, in relation to the function they are employed by (control objectives) and are to no extent linked to the financial performance of Banca Sistema. More specifically, the payment of the bonus is not linked to the results achieved by the areas subject to their control and the bonus amount cannot exceed one third of the fixed remuneration payable (see page 16, par. 6.5 of the 2017 Remuneration Policies).
The Shareholders' Meeting shall also be provided with precise information regarding the advance notice sent to the Bank of Italy pursuant to Title IV, Chapter 2, Section II, par.
Sistema S.p.A.,
Milan, 14 November 2017
On behalf of the Board of Directors Ms. Luitgard Spögler Chairperson of the Board of Directors
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