Proxy Solicitation & Information Statement • Mar 15, 2019
Proxy Solicitation & Information Statement
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With regard to the Ordinary Meeting of Shareholders in Biesse S.p.A. convened in Pesaro, Via della Meccanica 16, at the registered offices of Biesse S.p.A., on 29 April 2019, at 09.00, in first convocation and in second convocation on 30 April 2019 at the same time and place to discuss and approve the following:
I/We the undersigned (1) shareholder in Biesse S.p.A. (hereinafter also the "Shareholder")
To represent him/her/us in regard of all shares with voting rights at the Shareholders' Meeting (3), with full approval granted for the purpose
The undersigned also declares that the right to vote
In good faith.
Shareholder's signature Place
and date of signing of the proxy
The Shareholders of Biesse S.p.A. (hereinafter the "Company"), in the event that they are unable to participate directly in the Shareholders' Meeting, may choose to be represented by another person. This representation by proxy must be conferred in writing and the relevant documents must be retained by the Company. The proxy delegation is not valid if the name of the representative has not been included in writing on the form.
The proxy representation may be conferred only for single Meetings of Shareholders, with effect also for consecutive convocations, except in cases where a general power of attorney has been granted or where power of attorney has been conferred by a company, association, foundation or any other collective entity or institution to one of its own employees.
If the representation is conferred on a company, association, foundation or any other collective entity or institution, they may issue a proxy delegation only to one of their own employees or associates. Representation may not be conferred on members of the Board of Directors or on members of the Controlling body or on employees of the Company, nor on companies which it controls or on members of the administrative bodies or controlling bodies or employees of entities controlled by the Company.
The same person may not represent more than 200 shareholders at the Shareholders' Meeting (except in cases of solicitation of proxies or collections of proxies in accordance with the relevant laws).
Shareholders are requested to contact the Company for further information or clarification.
Biesse S.p.A., Registered office in Pesaro, Via della Meccanica 16 ("Holder" of the data), informs you that all personal data provided by you will only be used by the Company that has prepared this document for the purposes of managing the Shareholders' Meeting and to meet the relevant legal requirements. In the absence of any of the information required on the proxy voting form it will not be possible to allow the Proxy to attend the Shareholders' Meeting.
Your personal data will be collected on paper and/or electronoically and used strictly for the aforementioned purposes and in accordance with the provisions of EU Ruling no. 679/2016. You may at any time exercise your rights under the terms of the aforementioned ruling including knowing what personal data has been collected about you and how it will be utilised, request updates, amendments, cancellation or oppose utilisation of it for legitimate reasons, request access to the list of Mangers responsible for handling your personal data by contacting the "Investor Relations" Office of the Data Holder, i n Via della Meccanica 16 – Pesaro, also at the following registered e-mail address: [email protected]
Employees or associates of the Company who are specifically authorised to do so may have access to your personal data, in their capacity as Managers or Designated Persons, for the aforementioned purposes.
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