AGM Information • Nov 16, 2020
AGM Information
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Digest No. 16523 Registry No. 11082
MINUTES OF THE ORDINARY GENERAL MEETING OF
REPUBLIC OF ITALY
On the twenty-ninth day of May,
two thousand and twenty
at 10.05 a.m.
at Via Alberto Bergamini, 50, in Rome,
29 May 2020
As requested by "ATLANTIA SPA" with registered offices at Via Antonio Nibby 20, Rome, fully paid-up issued capital of €825,783,990.00, Rome Companies' Register Number and Tax Code and VAT Registration Number 03731380261, REA RM-1023691,
the undersigned, Salvatore MARICONDA, Notary in Rome, a member of the Board of Notaries for the United Districts of Rome, Velletri and Civitavecchia, proceeded on the above date at 10.00 a.m. to Via Antonio Nibby, 20, Rome, to attend and minute the resolutions of the ordinary general meeting of the shareholders of the requesting Company, convened for 10.00 a.m. at that location, in single call, to deliberate and vote on resolutions relating to the
following
1. Financial statements of Atlantia SpA for the year ended 31 December 2019. Reports of the Board of Directors, the Board of Statutory Auditors and the Independent Auditor. Appropriation of profit for the year. Presentation of the consolidated financial statements for the year ended 31 December 2019. Related and resulting resolutions.
2. Engagement of the Independent Auditor for the nine-year period 2021-2029. Related and resulting resolutions.
3. Election of two members of the Board of Directors. Related and resulting resolutions.
4. Proposal to revoke the resolution approved by the Annual General Meeting of 18 April 2019 insofar as it regards the authority to purchase treasury shares, without affecting the authority to sell such treasury shares. Related and resulting resolutions.
5. Proposal for a free share scheme for employees for the year 2020. Related and resulting resolutions.
6. Report on the remuneration policy for 2020 and remuneration paid in 2019, prepared pursuant to art. 123-ter of Legislative Decree 58 of 24 February 1998:
6.1 First section: report on the remuneration policy for 2020 (binding resolution);
6.2 Second section: report on remuneration paid in 2019 (non-binding resolution).
On entering the location of the General Meeting, I noted the presence at the table of the Chairman, Fabio CERCHIAI, born in Florence on 14 February 1944 and domiciled for the purposes of his position in Rome, as above, Chairman of the requesting Company's Board of Directors who, as such, pursuant to article 15 of the Articles of Association, acted as Chairman of the Meeting.
I, the Notary, am certain of the identity of the person, who, as agreed by the Shareholders, requested me, the Notary, to minute the General Meeting.
Before going ahead with the official part of the proceedings, the Chairman greeted the Meeting:
"Good morning, Ladies and Gentlemen. Due to the current health emergency, Atlantia SpA has elected to take advantage of the option granted by the applicable legislation, which means that Shareholders may only attend the General Meeting through the appointed representative, without the need for Shareholders to be physically present. I would like, therefore, to warmly welcome Mr.
Enrico Monicelli, representing Computershare SpA, to the Annual General Meeting and, through him, send greetings to all our Shareholders on behalf of the Board of Directors, the Board of Statutory Auditors and the Company's management.
On finishing his introductory greetings, the Chairman declared the meeting open and stated for the record that:
pursuant to art. 135-undecies of the CFA and the above Cura Italia Decree, in preparation for the General Meeting, Computershare SpA, with registered offices at Via Lorenzo Mascheroni, 19, Milan, was designated Appointed Representative for the Meeting, and on 29 April 2020 the "Proxy form appointing the Appointed Representative in accordance with art. 135-undecies of the" and the "Proxy form appointing the Appointed Representative in accordance with art. 135-novies of the CFA" were made available to the public on the Company's website at www.atlantia.it (in the section Investor Relations – General Meetings);
as of 29 April 2020, all information required pursuant to the relevant provisions of the CFA and the regulations adopted by CONBSOB by resolution 11971 of 14 May 1999, as amended (the "Regulations for Issuers") were made available to the public on the Company's website at www.atlantia.it (in the section Investor Relations – General Meetings) and on the storage platform ();
documentation, on 30 April 2020 a specific notice was published on the Company's website and via the SDIR system, and on 1 May 2020 a notice was published in the daily newspaper, "MF Milano Finanza";
pursuant to article 123-ter of the CFA, on 8 May 2020, the Company made the Report on the Remuneration Policy for 2020 and on Remuneration paid in 2019 available to the public at its offices, on its website at www.atlantia.it (in the section Investor Relations – General Meetings) and on the storage platform, giving notice of publication on the Company's website and on the SDIR system;
in addition to the provisions of art. 126-bis, paragraph 1 of the CFA, with regard to requests to add agenda items or submit new motions to be deliberated on from Shareholders separately or collectively holding at least 2.5% of the issued capital, Atlantia SpA allowed holders of the right to attend the General Meeting to submit individual proposals regarding agenda items to be presented to the Meeting, in accordance with the terms and conditions described in the notice of call and on the Company's website. - the Company had not received any requests for other items or motions to be added to the Agenda for the Meeting;
The Chairman thus noted that at that point in time the holders of 614,080,874 ordinary voting shares were represented by the Appointed Representative designated by proxy, accounting for 74.363378% of the total issued capital of 825,783,990 shares (7,772,693 being treasury shares). These referred to the 1,321 Shareholders who had designated the Representative to be their proxy.
The Chairman informed the Meeting that the proxy forms were received by Computershare SpA, as the Appointed Representative, via the voting platform made available on the Company's website, by email sent to [email protected] and by fax to +39-06-45417450, and that, having been correctly submitted, would be filed in the Company's records.
In this regard, taking into account the procedures governing the participation of Shareholders in the Meeting and through which voting instructions on all agenda items had been provided to the Appointed Representative, the Chairman noted that the Meeting was quorate for all the above matters to be dealt with.
In accordance with the legislation relating to the processing of the personal data of natural persons, the Meeting was advised that Atlantia SpA was the controller of such data and that the personal data (first and last names and any other data such as place of birth, residence and professional qualifications) of the attendees of the Meeting had and would be requested in the form and subject to the restrictions of legislation currently in force having regard to the obligations, processing and purposes of such data. This data would be included in the minutes of the General Meeting, following its manual and/or digital processing, and may be communicated to overseas parties, in the form and subject to the restrictions of legislation currently in force having regard to the obligations, processing and purposes of such data. For further information, attendees were referred to the information published on the Company's website, on the "General Meetings" page.
The Chairman thus declared the Meeting, to be held in single call, to be quorate.
The Chairman informed the Meeting that the outcomes of the votes on agenda items for the General Meeting would be provided by Computershare SpA as the entity with responsibility for managing the Meeting and that the system for recording votes would produce the necessary documents to attached to the minutes, consisting of:
lists of the shareholders represented;
separate lists for the different votes.
The Chairman then announced that, in addition to himself, the Chief Executive Officer, Carlo Bertazzo, was present at the location of the General Meeting, and that the following Board Directors were in attendance via audio/video link:
Anna Chiara Invernizzi
Ferdinando Nelli Feroci
Licia Soncini;
and that the Chairman of the Board of Statutory Auditors, Prof. Corrado Gatti, was present at the location of the General Meeting and that the following members of the Board of Statutory Auditors were in attendance via audio/video link:
Alberto De Nigro Statutory Auditor
Lelio Fornabaio Statutory Auditor
Livia Salvini Statutory Auditor
Sonia Ferrero Statutory Auditor.
The Directors Mara Anna Rita Caverni, Dario Frigerio, Carlo Malacarne and Valentina Martinelli were absent with leave. The Chairman announced that Mr. Enrico Monicelli, representing Computershare SpA, the company designated by Atlantia SpA as the Appointed Representative, was also present via audio/video link. Representatives of the Independent Auditor, Deloitte & Touche SpA, Mr. Francesco Legrottaglie and Mr. Claudio Martino, were also in attendance via audio/video link.
It was also stated for the record that, based on available information and notifications pursuant to art. 120, Consolidated Finance Act, the holders of voting shares exceeding 3% (three per cent) of the issued capital, and their percentage shareholdings, were as follows:
Edizione Srl, indirectly holding 30.254% (thirty point two, five, four per cent) of Atlantia's issued capital through its subsidiary, Sintonia SpA, which directly holds this interest;
Government of Singapore Investment Corporation Pte Ltd, which holds 8.285% (eight point two, eight, five per cent) of the issued capital, of which 0.231% (nought point two, three, one per cent) is held directly and 8.054% (eight point zero, five, four per cent) held indirectly through InvestCo Italian Holdings Srl;
Fondazione Cassa di Risparmio di Torino, which holds 4.846% (four point eight, four, six per cent) of the issued capital; - HSBC HOLDINGS Plc, which holds 5.007% (five point zero, zero,
seven per cent) of the issued capital, including 4.892% (four point eight, nine, two per cent) held through HSBC BANK Plc and 0.115% (nought point one, one, five per cent) held through other of its subsidiaries.
It should also be noted that NORGES BANK has, in accordance with CONSOB Resolution 21304 of 17 March 2020, notified that it holds an interest of 1.377% (one point three, seven, seven per cent) in the issued capital.
The Chairman asked the Appointed Representative whether, in the case of one or more shareholders, there were any legal defects with respect to voting rights under existing statutory requirements. The Appointed Representative stated that it was not aware of any such defects.
Prior to opening deliberations of agenda items, the Chairman informed the Meeting that, in accordance with the approach adopted
in previous general meetings, he would omit a full reading of the documents relating to all agenda items (including the financial statements), the related Directors' reports and the report of the Board of Statutory Auditors pursuant to Legislative Decree 39/2010, given that all such documents had been promptly made available to the public, as required by law.
Opening deliberations on agenda item 1: "Financial statements of Atlantia SpA for the year ended 31 December 2019. Reports of the Board of Directors, the Board of Statutory Auditors and the Independent Auditor. Appropriation of profit for the year. Presentation of the consolidated financial statements for the year ended 31 December 2019. Related and resulting resolutions", the Chairman reminded the Meeting that the report prepared by the Independent Auditor, Deloitte & Touche SpA, and the report of the Board of Statutory Auditors had been published within the deadline required by law, together with the documents comprising the financial statements and that there would not, therefore, be a full reading of such documents.
The Chairman of the Meeting thanked Prof. Gatti and then read the conclusions - received on 29 April 2020 - of the report by the Independent Auditor, Deloitte & Touche SpA, on the audit of the separate and consolidated financial statements, and on other statutory and regulatory requirements regarding the consistency of the report on operations and specific information contained in the report on corporate governance and the ownership structure with the above financial statements. The Independent Auditor's reports state that the separate and consolidated financial statements provide a true and fair view of the financial position of the Company and the Group as at 31 December 2019 and of the results of operations and cash flows for the year then ended, in compliance with the International Financial Reporting Standards adopted by the European Union and the measures introduced in implementation of art. 9 of Legislative Decree 38/05.
Finally, with regard to press rumours relating to a potential dilution of Edizione's interest in Atlantia, the Chief Executive Officer stated that, whilst having said that he would not comment on shareholders' intentions, he had specified that he was in favour of potential transactions that would see Atlantia acquire new private Italian and international shareholders with solid growth plans, thus further strengthening Atlantia's role as a holding company in the infrastructure sector. Atlantia is a listed company that operates in the interests of all its shareholders and in accordance with market regulations and practices.
Having taken the floor again, the Chairman put the Board of Directors' proposal regarding agenda item 1 to a vote. He asked me, the Notary, to read the proposal, which was as follows:
"Ladies and Gentlemen,
In concluding this report, we invite you to:
b) take the profit for the year of €426,613,505 to retained earnings.
The Chairman declared voting on item 1) on the agenda to be open. Computershare SpA, as the Appointed Representative, announced the voting instructions received for item 1) on the agenda. Having completed the vote, the Chairman read out the results: For 610,878,473 99.478505% of the ordinary shares Against 2,513,248 0.409270% of the ordinary shares Abstentions 689,153 0.112225% of the ordinary shares Not cast 0 0% of the ordinary shares. The Chairman thus declared the proposal of the Board of Directors contained in item 1 on the agenda approved by a majority. No shares for which the Appointed Representative had acted as proxy were excluded from the vote pursuant to paragraph three of art. 135-undecies of the Consolidated Finance Act.
Moving on to item 2) on the agenda: "Engagement of the Independent
"The Annual General Meeting of Atlantia SpA's shareholders, having taken into account the Recommendation drawn up by the Board of Statutory Auditors, in its role as the Audit Committee, regarding the engagement of the Independent Auditor to conduct the statutory audit of Atlantia SpA's accounts for the financial years from 2021 to 2029, and agreeing with the related reasoning
- first and foremost, engage KPMG SpA, as the first ranked audit firm based on the financial and technical criteria used in the selection process and, therefore, deemed to be the most suitable to perform the engagement, for a proposed total fee of €1,040,106, corresponding with 21,042 chargeable hours to perform the statutory audit for the nine-year period 2021-2029;
In this regard, with reference to the Board of Directors' Report, it was specified that in keeping with the Statutory Auditors' recommendation, the above fees are subject to annual review, to the extent provided for in the contract, based on the cost of living index, and are subject to change as a result of changes in the scope of the Independent Auditor's engagement and of exceptional circumstances and/or events that are entirely unforeseeable at the time of executing the contract. Such reviews have no effect on the Board of Statutory Auditors' assessment and monitoring of the Independent Auditor's independence and activities in its role as the Company's Audit Committee.
The Chairman declared voting on item 2) on the agenda to be open. Computershare SpA, as the Appointed Representative, announced the voting instructions received for item 2) on the agenda. Having completed the vote, the Chairman read out the results: For 613,643,285
0.017846% of the ordinary shares
Not cast 0
0% of the ordinary shares.
The Chairman thus declared the proposal set out in the Board of Directors' Report and the Board of Statutory Auditors' Recommendation referred to in item 2) on the agenda approved by a majority. The Meeting thus approved the engagement of KPMG SpA as Independent Auditor for the nine-year period 2021-2029. No shares for which the Appointed Representative had acted as proxy were excluded from the vote pursuant to paragraph three of art. 135-undecies of the Consolidated Finance Act.
Moving on to item 3) on the agenda: " Election of two members of the Board of Directors. Related and resulting resolutions", the Chairman referred the Meeting to the Board of Directors' Report made available to the public according to the procedures and within the time limits required by law. On the assumption that the content and the opinions expressed therein are agreed with by those present, the Chairman then invited the General Meeting to adopt the following resolution, which he asked me, the Notary, to read out in full and that is as follows:
"The Annual General Meeting of Atlantia SpA's shareholders:
- having heard the Board of Directors' proposal;
i) to elect the following as Directors of the Company until approval of the financial statements for the year ended 31 December 2021: - Sabrina Benetton, born in Padova on 4 October 1973, tax code BNTSRN73R44G224Z; and
- Valentina Martinelli, born in Vicenza on 8 August 1976, tax code MRTVNT76M48L840A
ii) to award the above Directors the same fees determined by the Annual General Meeting of 18 April 2019 when electing members of the Board of Directors".
The Chairman declared voting on item 3) on the agenda to be open. Computershare SpA, as the Appointed Representative, announced the voting instructions received for item 3) on the agenda. Having completed the vote, the Chairman read out the results:
For 604,326,138
98.411490% of the ordinary shares Against 9,050,916 1.473896% of the ordinary shares
Abstentions 703,820
0.114614% of the ordinary shares
Not cast 0
No shares for which the Appointed Representative had acted as proxy were excluded from the vote pursuant to paragraph three of art. 135-undecies of the Consolidated Finance Act.
Moving on to item 4) on the agenda: "Proposal to revoke the resolution approved by the Annual General Meeting of 18 April 2019 insofar as it regards the authority to purchase treasury shares, without affecting the authority to sell such treasury shares. Related and resulting resolutions", the Chairman referred the Meeting to the Board of Directors' Report made available to the public according to the procedures and within the time limits required by law. On the assumption that the content and the opinions expressed therein are agreed with by those present, the Chairman then invited the General Meeting to adopt the following resolution, which he asked me, the Notary, to read out in full and that is as follows:
"The Annual General Meeting of Atlantia SpA's shareholders, having noted the proposal submitted by the Board of Directors and in implementation of the same, to which reference is, in any case, hereby made
1. to revoke the unimplemented portion of the previous resolution of 18 April 2019, insofar as it regards the authority to purchase treasury shares, without affecting the authority, pursuant to and for the purposes of art. 2357-ter of the Italian Code, to sell or otherwise assign and/or use, on one or more occasions and at any time, without any time limits, all or a part of the treasury shares held, in accordance with the terms, conditions and procedures set out in the AGM resolution authorising the use of treasury shares, dated 18 April 2019, which are hereby understood to be fully applicable;
2. to grant the Chairman and the Chief Executive Officer, severally and with full power to sub-delegate authority for individual acts or categories of act, all powers, none excluded or excepted, in order to implement the aforementioned resolutions, carrying out any action that is required, appropriate, necessary, connected and/or of use for their successful execution."
The Chairman declared voting on item 4) on the agenda to be open. Computershare SpA, as the Appointed Representative, announced the voting instructions received for item 4) on the agenda.
Having completed the vote, the Chairman read out the results:
For 613,865,773
99.964972% of the ordinary shares
Against 0
0% of the ordinary shares
Abstentions 215,101
0.035028% of the ordinary shares
Not cast 0
0% of the ordinary shares.
The Chairman thus declared the proposal set out in the Board of Directors' Report referred to in item 4) on the agenda approved by a majority.
No shares for which the Appointed Representative had acted as proxy were excluded from the vote pursuant to paragraph three of art. 135-undecies of the Consolidated Finance Act.
"The Annual General Meeting of Atlantia SpA's shareholders,
- having noted the Information Document prepared by the Board of Directors pursuant to article 84-bis and Annex 3A, Form 7 of the Regulations for Issuers;
- having noted the Explanatory Report prepared by the Board of Directors pursuant to art. 125-ter of Legislative Decree 58/1998, as amended;
- having noted the proposal of the Board of Directors contained in the above Explanatory Report,
1. to approve, pursuant to and for the purposes of art. 114-bis of Legislative Decree 58/1998, the Plan for a one-off free share scheme regarding Atlantia's ordinary Shares for the employees of the Company and/or of its Italian Subsidiaries, pursuant to the terms set out in the Explanatory Report and the Information Document, using the treasury shares already held by the Company at the date of this resolution;
The Chairman declared voting on item 5) on the agenda to be open. Computershare SpA, as the Appointed Representative, announced the voting instructions received for item 5) on the agenda. Having completed the vote, the Chairman read out the results: For 612,657,748
0.213903% of the ordinary shares
Abstentions 109,589
0.017846% of the ordinary shares
Not cast 0
0 of the ordinary shares.
The Chairman thus declared the proposal set out in the Board of Directors' Report referred to in item 5) on the agenda approved by a majority.
No shares for which the Appointed Representative had acted as proxy were excluded from the vote pursuant to paragraph three of art. 135-undecies of the Consolidated Finance Act.
The Chairman specified that the first section of the "Report on the Remuneration Policy for 2020 and on Remuneration Paid in 2019", describing the Company's proposed remuneration policy for 2020 regarding the remuneration of members of the Board of Directors, general managers, other key management personnel and, without prejudice to the provisions of art. 2402 of the Italian Civil Code, of the Board of Statutory Auditors, in addition to the procedures used to adopt and implement this policy, would now be submitted for approval by the General Meeting. In accordance with the provisions of art. 123-ter, paragraph 3-ter of the Consolidated Finance Act, as amended following the changes introduced by Legislative Decree 49 of 10 May 2019, the General Meeting is required to hold a binding vote for or against this section. On the assumption that the content and the opinions expressed in the first section of the "Report on the Remuneration Policy for 2020 and on Remuneration Paid in 2019", the Chairman then invited the General Meeting to adopt the following resolution, which he asked me, the Notary, to read out in full and that is as follows: "The Annual General Meeting of Atlantia SpA's shareholders,
- in view of articles 123-ter of Legislative Decree 58/98 and 84-quater of CONSOB Regulation 11971/99;
- having examined the first section of the "Report on the Remuneration Policy for 2020 and on Remuneration Paid in 2019", approved by the Board of Directors on 28 April 2020 pursuant to 123-ter of Legislative Decree 58/98 and 84-quater of CONSOB Regulation 11971/99 and published by the Company within the time limits required by law;
- considering the binding nature of this resolution, pursuant to art. 123-ter, paragraph 3-ter of Legislative Decree 58/98,
to approve the first section of Atlantia SpA's "Report on the Remuneration Policy for 2020 and on Remuneration Paid in 2019". The Chairman declared voting on item 6.1 on the agenda to be open. Computershare SpA, as the Appointed Representative, announced the voting instructions received for item 6.1 on the agenda. Having completed the vote, the Chairman read out the results: For 561,494,266 91.436534% of the ordinary shares Against 52,128,211 8.488819% of the ordinary shares Abstentions 458,397 0.074648% of the ordinary shares Not cast 0
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0% of the ordinary shares.
The Chairman thus declared the proposal set out in the Board of Directors' Report referred to in item 6.1 on the agenda approved by a majority.
asked me, the Notary, to read out in full and that is as follows: "The Annual General Meeting of Atlantia SpA's shareholders,
- in view of articles 123-ter of Legislative Decree 58/98 and 84-quater of CONSOB Regulation 11971/99;
- having examined the second section of the "Report on the Remuneration Policy for 2020 and on Remuneration Paid in 2019", approved by the Board of Directors on 28 April 2020 pursuant to 123-ter of Legislative Decree 58/98 and 84-quater of CONSOB Regulation 11971/99 and published by the Company within the time limits required by law;
- considering the non-binding nature of this resolution, pursuant to art. 123-ter, paragraph 3-ter of Legislative Decree 58/98,
to approve the second section of Atlantia SpA's "Report on the Remuneration Policy for 2020 and on Remuneration Paid in 2019". The Chairman declared voting on item 6.2 on the agenda to be open. Computershare SpA, as the Appointed Representative, announced the voting instructions received for item 6.2 on the agenda. Having completed the vote, the Chairman read out the results: For 350,370,318
57.056054% of the ordinary shares
Against 263,252,159
42.869298% of the ordinary shares
Abstentions 458,397
0.074648% of the ordinary shares
Not cast 0
0 of the ordinary shares.
The Chairman thus declared the proposal set out in the Board of Directors' Report referred to in item 6.2 on the agenda approved by a majority.
No shares for which the Appointed Representative had acted as proxy were excluded from the vote pursuant to paragraph three of art. 135-undecies of the Consolidated Finance Act.
At that point, having completed the deliberations of all agenda items for the General Meeting and there being no other business and no one having requested the floor, the Chairman thanked the attendees and declared the Meeting closed at 10.55am.
Annex A to these minutes contains a list of shareholders who had appointed proxies, showing the number of shares for which proxies were appointed, the names of the shareholders appointing proxies and any parties holding voting rights in their capacity as creditors with a lien on shares, holders of shares under buy and sell-back arrangements and beneficiaries under nominee shareholding arrangements as well as any directors and statutory
auditors in attendance.
Lists of shareholders with the number of their shares who voted in favour, in addition to those with their number of shares who voted against and those with their number of shares who abstained, as well as those who did not cast votes for each of the votes held, are contained in Annex B to these minutes.
The following are also attached to these minutes:
.. Annex C, containing the full printed version of the separate and consolidated financial statements, accompanied by the Directors' Report on Operations, the Statutory Auditors' report and the Independent Auditor's report, as well as the Integrated Report – Consolidated Non-Financial Statement for 2019 pursuant to Legislative Decree 254/2016;
.. Annex D, which is separately bound, containing the reports of the Board of Directors on all other agenda items;
.. Annex E, containing the Remuneration Report, pursuant to art. 123-ter of Legislative Decree no. 58 of 24 February 1998;
.. Annex F, containing a document relating to pre-Meeting questions (art. 127-ter of Legislative Decree no. 58/98);
I have read these minutes to the person appearing before me, who, at my request, has stated that they are in conformity with his intentions and who joined me, the Notary, in signing them. Written by my trustee on ten foils containing thirty-seven pages and typewritten, with a small amount of text written by hand. Signed: Fabio CERCHIAI
Salvatore MARICONDA, Notary
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