AGM Information • Apr 28, 2023
AGM Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. When considering what action you should take, you are recommended immediately to seek your own personal financial advice from an appropriately qualified independent adviser authorised under the Financial Services and Markets Act 2000.
If you have disposed of all your 2021 Shares and/or Realisation Shares in the Company, please pass this document together with the accompanying form of proxy as soon as possible to the purchaser or transferee or to the stockbroker or other agent through whom you made the disposal for onward transmission to the purchaser or transferee.
(a closed-ended company incorporated with limited liability under the laws of Guernsey with registered number 58123)
The Company is a registered closed-ended investment scheme in accordance with Section 8 of the Protection of Investors (Bailiwick of Guernsey) Law, 1987 as amended and the Registered Collective Investment Schemes Rules 2008.
Notice of the Annual General Meeting to be held at 1 Royal Plaza, Royal Avenue, St Peter Port, Guernsey GY1 2HL on 8 June 2023 at 10.00 a.m. is set out at the end of this document.
Shareholders are requested to complete and return the Form of Proxy accompanying this document for use at the Annual General Meeting. To be valid, Forms of Proxy must be completed and returned in accordance with the instructions printed thereon to Link Group, PXS1, Central Square, 29 Wellington Street, Leeds, LS1 4DL as soon as possible and, in any event, so as to arrive by no later than 10.00 a.m. on 6 June 2023. You may also appoint a proxy at www.signalshares.com instead of using this form. You will need your investor code (IVC). This can be found on your share certificate.
(a closed-ended company incorporated with limited liability under the laws of Guernsey with registered number 58123)
Directors: Registered Office: Professor Claudio Albanese (Chairman) 1 Royal Plaza Jonathan Bridel Royal Avenue Fionnuala Carvill St Peter Port
Guernsey GY1 2HL
27 April 2023
Dear Shareholder,
I am pleased to inform you that the ninth annual general meeting of Fair Oaks Income Limited (the "Company") will be held at 10:00 a.m. on 8 June 2023 at 1 Royal Plaza, Royal Avenue, St Peter Port, Guernsey (the "AGM"). The notice of the AGM is set out on pages 5-6 of this document.
In addition to the ordinary business of the AGM, an ordinary resolution is being proposed to authorise the Company to buy back 2021 Shares and Realisation Shares, and two extraordinary resolutions to issue further 2021 Shares. Details of the ordinary and special business to be proposed at the AGM are set out below. Holders of both 2021 Shares and Realisation Shares (together the "Shareholders") are entitled to attend and vote at the AGM.
The resolutions that will be put to Shareholders at the AGM are as follows:
Resolutions 1 to 8 will be proposed as ordinary resolutions. Resolutions 9 and 10 will be proposed as extraordinary resolutions. Resolution 10 will only be proposed conditional upon Resolution 9 being passed.
An ordinary resolution requires a simple majority of the votes cast by members entitled to vote and present in person or by proxy to be cast in favour in order for it to be passed. Extraordinary resolutions require a majority of at least 75 per cent. of the votes cast by members entitled to vote and present in person or by proxy to be cast in favour in order for it to be passed.
All Shareholders are entitled to attend and vote at the AGM. In accordance with the Articles, all Shareholders entitled to vote and present in person or by proxy at the AGM shall upon a show of hands have one vote and upon a poll shall have one vote in respect of each 2021 Share or Realisation Share held. In order to ensure that a quorum is present at the AGM, it is necessary for two or more Shareholders present in person or by proxy.
The formal notice convening the AGM is set out on pages 5 to 6 of this document.
As at 31 December 2022, the Board of Directors comprised three non-executive and independent Directors. The biographies of the Board are disclosed on page 19 of the Company's annual report for the year ended 31 December 2022.
On 14 June 2022, Fionnuala Carvill was appointed to the Board as a Non-executive Director and will be subject to the formal election to the Board by the shareholders at the AGM.
Nigel Ward retired as a Non-executive Director on 8 December 2022. Under the terms of their appointment, all nonexecutive Directors are subject to re-election annually at the AGM.
The Board has adopted a succession plan to ensure an orderly transfer of knowledge and responsibilities as the Directors look to refresh the Board over the period to December 2024 and has engaged an independent consultant for the purposes of succession planning.
While new Director appointments will be made on merit, the Board is also mindful of the benefits of diversity and will look to ensure that the Board has an appropriate range of skills, knowledge and experience, as well considering factors such as gender. The Board will ensure there is an equal balance of gender in candidates for final interviews and the Board has fulfilled its earlier objective that 33% of the Board now comprises women. In line with the target within the FCA's recently published new rules on diversity and inclusion on company boards, the Company will focus on at least 40% of the Directors being women by the end of 2023.
Under the Articles, the Board is authorised to approve the payment of interim dividends without the need for the prior approval of the Company's shareholders. Having regard to corporate governance best practice relating to the payment of interim dividends, the Board has decided to seek express approval from shareholders of its dividend policy announced on 20 September 2022 that it intends to declare future quarterly dividends on the 2021 Shares at a consistent rate of 2 US cents, equivalent to an annual dividend yield of 17% on the share price as at that date, with any excess net income available to fund share buybacks.
It should be noted that the dividend policy is not a profit forecast and dividends will only be paid to the extent permitted by Guernsey law and subject to the working capital and the liquidity requirements of the Company and its subsidiaries.
If both Resolution 9 and Resolution 10 are passed, Shareholders will be approving the disapplication of pre-emption rights in respect of a total of up to approximately 20 per cent. of the existing 2021 Shares in issue. The Board recognises that this percentage authority is beyond the standard 10 per cent. pre-emption waiver sought by investment companies, but believes that the passing of both Resolution 9 and Resolution 10 is in Shareholders' interests given that:
If Resolution 9 is passed but Resolution 10 is not passed, Shareholders will be approving the disapplication of pre-emption rights in respect of only up to approximately 10 per cent. of the existing 2021 Shares in issue.
The authorities conferred by Resolutions 8 to 10, if passed, will lapse 15 months from the date of passing the Resolution, or the conclusion of the annual general meeting of the Company held in 2023.
Shareholders will find enclosed with this document a Form of Proxy for use at the AGM.
Shareholders are asked to complete and return the Form of Proxy in accordance with the instructions printed thereon to the Company's Registrar, Link Group, or deliver it by hand during office hours only to the same address so as to be received as soon as possible and in any event by no later than 10:00 a.m. on 6 June 2023.
Shareholders are welcome to attend the AGM in person or may complete and return the enclosed Form of Proxy in accordance with the instructions printed thereon and in this document. Shareholders are strongly urged to appoint the Chairman of the AGM as their proxy to vote on their behalf. If you appoint someone else (other than the Chairman of the AGM) to be your proxy, this may result in your vote not being counted if your proxy is unable to attend the AGM. Shareholders are also invited to direct any questions to the Company Secretary by emailing [email protected].
The Board considers that the resolutions to be proposed at the AGM are in the best interests of the Shareholders as a whole. Accordingly, the Board unanimously recommends that Shareholders vote in favour of the resolutions to be proposed at the AGM.
Yours faithfully
Professor Claudio Albanese (Chairman)
(a closed-ended company incorporated in Guernsey with registration number 58123)
1 Royal Plaza, Royal Avenue, St Peter Port, Guernsey GY1 2HL Tel: +44 (0) 203 530 3600
NOTICE IS HEREBY GIVEN that the ninth annual general meeting of Fair Oaks Income Limited (the "Company") will be held at 1 Royal Plaza, Royal Avenue, St Peter Port, Guernsey GY1 2HL on 8 June 2023 at 10:00 a.m. for the transaction of the following business:
To consider and, if thought fit, pass the following resolutions, each of which will be proposed as an ordinary resolution:
To consider and, if thought fit, pass the following resolution which will be proposed as an ordinary resolution:
To consider and, if thought fit, pass the following resolutions which will be proposed as extraordinary resolutions:
that such power shall expire on the earlier of the conclusion of the next annual general meeting of the Company or on the expiry of 15 months from the passing of this Resolution except that the Company may before such expiry make offers or agreements which would or might require 2021 Shares or rights to subscribe for such shares in the Company to be issued after such expiry and notwithstanding such expiry the Directors may issue 2021 Shares or rights to subscribe for such shares in the Company in pursuance of such offers or agreements as if the power conferred hereby had not expired.
that such power shall expire on the earlier of the conclusion of the next annual general meeting of the Company or on the expiry of 15 months from the passing of this Resolution except that the Company may before such expiry make offers or agreements which would or might require 2021 Shares or rights to subscribe for such shares in the Company to be issued after such expiry and notwithstanding such expiry the Directors may issue 2021 Shares or rights to subscribe for such shares in the Company in pursuance of such offers or agreements as if the power conferred hereby had not expired.
BY ORDER OF THE BOARD Sanne Fund Services (Guernsey) Limited Company Secretary 27 April 2023
1 Royal Plaza Royal Avenue St Peter Port Guernsey
In order for a proxy appointment made by means of CREST to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with Euroclear UK &International Limited's (Euroclear) specifications and must contain the information required for such instructions, as described in the CREST Manual. The message must be transmitted so as to be received by the Company's agent (ID RA10) by 10:00 am on 6 June 2023. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST applications host) from which the Company's agent is able to receive the message by enquiry to CREST in the manner prescribed by CREST.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that EUI does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST manual concerning practical limitations of the CREST system and timings. The Company may treat as invalid a CREST Proxy.
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