Pre-Annual General Meeting Information • Jul 29, 2022
Pre-Annual General Meeting Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt as to what action you should take, you are recommended to seek your own advice from an appropriate professional adviser who is authorised under the Financial Services and Markets Act 2000.
If you have sold or otherwise transferred all your shares in Redde Northgate plc (the Company), please send this document and the accompanying documents to the purchaser or transferee or to the stockbroker, bank or other agent through whom the sale or transfer was effected for transmission to the purchaser or transferee.
Notice is hereby given that the annual general meeting of the Company will be held at the offices of Bryan Cave Leighton Paisner LLP, Governor's House, 5 Laurence Pountney Hill, London, EC4R 0BR at 10.30 am on 27 September 2022.
Notice is hereby given that the annual general meeting of Redde Northgate plc (the Company) will be held at the offices of Bryan Cave Leighton Paisner LLP, Governor's House, 5 Laurence Pountney Hill, London, EC4R 0BR at 10.30 am on 27 September 2022 for the purpose of considering and, if thought fit, passing the following resolutions, of which Resolutions 1 to 14 will be proposed as ordinary resolutions and Resolutions 15 to 19 will be proposed as special resolutions:
provided that this authority shall expire at the end of the next annual general meeting of the Company (or, if earlier, at the close of business on 27 December 2023) save that the Company may before such expiry make an offer or agreement which would or might require shares to be allotted or rights to subscribe for or convert securities into shares to be granted after such expiry and the Board may allot shares or grant rights to subscribe for or convert securities into shares in pursuance of such an offer or agreement as if the authority conferred hereby had not expired.
For the purposes of this resolution 14, "rights issue" means an offer to:
to subscribe for further securities by means of the issue of a renounceable letter (or other negotiable document) which may be traded for a period before payment for the securities is due, but subject in both cases to the power of the Directors to impose any limits or restrictions and make any arrangements which they consider necessary or appropriate to deal with treasury shares, fractional entitlements, record dates or legal, regulatory or practical problems in, or under the laws of, any territory or any other matter.
subject in both cases to the power of the Directors to impose any limits or restrictions and make any arrangements which they consider necessary or appropriate to deal with treasury shares, fractional entitlements, record dates or legal, regulatory or practical problems in, or under the laws of, any territory or any other matter; and
(b) to the allotment of equity securities or sale of treasury shares (otherwise than under paragraph (a) above) up to a nominal amount of £5,989,380,
such authority to expire at the end of the next annual general meeting of the Company (or, if earlier, at the close of business on 27 December 2023) but, in each case, prior to its expiry the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the authority expires and the Board may allot equity securities (and sell treasury shares) under any such offer or agreement as if the authority had not expired.
such authority to expire at the end of the next annual general meeting of the Company (or, if earlier, at the close of business on 27 December 2023) but, in each case, prior to its expiry the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the authority expires and the Board may allot equity securities (and sell treasury shares) under any such offer or agreement as if the authority had not expired.
Registered Office: Northgate Centre, Lingfield Way, Darlington, DL1 4PZ
Registered Number: 00053171
CREST Personal Members or other CREST sponsored members and those members who have appointed a voting service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf. In order for a proxy appointment made by means of CREST to be valid, the appropriate CREST message (a CREST Proxy Instruction) must be properly authenticated in accordance with Euroclear UK & Ireland Limited's specifications and must contain the information required for such instructions, as described in the CREST Manual. The message, regardless of whether it constitutes the appointment of a proxy or an amendment to the instruction given to a previously appointed proxy, must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID RA10) by the latest time(s) for receipt of proxy appointments specified in the notice of meeting. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
The rules of the Plans will also be available for inspection on the Financial Conduct Authority's national storage mechanism (accessible at https://data.fca.org.uk/#/nsm/nationalstoragemechanism) and the Company's website https://www.reddenorthgate.co.uk/agm-2022
Resolution 1 will be proposed as an ordinary resolution to receive and adopt the Annual Report and Accounts.
Resolution 2 will be proposed as an ordinary resolution to declare a final dividend of 15.0p per ordinary share to shareholders who are on the register at the close of business on 2 September 2022, as recommended by the Directors.
Resolution 3 will be proposed as an ordinary resolution to approve the Directors' Remuneration report in the form set out on pages 67 to 79 of the Annual Report and Accounts. The vote is advisory only and no Director's remuneration is conditional upon passing the resolution.
Resolution 4 will be proposed as an ordinary resolution to appoint PricewaterhouseCoopers LLP as auditor to the Company until the conclusion of the next annual general meeting.
Resolution 5 will be proposed as an ordinary resolution to authorise the Audit Committee, for and on behalf of the Board, to fix the auditor's remuneration.
Resolutions 6 to 12 will be proposed as ordinary resolutions for the election and re-election of the Directors.
The Company's Articles of Association require all Directors to submit themselves for re-election at each annual general meeting.
Biographical details of all Directors standing for election or re-election can be found on pages 56 to 57 of the Annual Report and Accounts.
Following a full performance evaluation of the current Board of Directors, the performance of each of the Directors standing for election or re-election continues to be effective and demonstrates commitment to their roles.
Resolution 13 will be proposed as an ordinary resolution to approve the Redde Northgate Share Incentive Plan (the SIP) and the International SIP (the Plans), the main features of which are summarised in the Appendix to this AGM notice and the rules of which will be produced to the meeting and initialled by the Chairman for the purposes of identification.
The SIP is a UK "all employee" share plan, which is intended to comply with and be operated within the requirements of Schedule 2 to the Income Tax (Earnings and Pensions) Act 2003 (Schedule 2) as amended and re-enacted from time to time in order to provide UK tax-advantaged participation to UK employees.
The Company will also adopt a sister plan to the SIP which will be used to deliver ordinary shares in the Company (or an award over an equivalent cash amount) to Redde Northgate staff who are based outside the UK or do not qualify for participation in the SIP (the International SIP).
Resolution 14 will be proposed as an ordinary resolution to authorise the Directors to allot new shares up to a nominal amount of £39,929,205 and additionally to authorise the Directors to allot relevant securities in connection with a rights issue up to a further nominal amount of £39,929,205, representing in total approximately two thirds of the total issued ordinary share capital of the Company as at the date of this notice (excluding treasury shares). This authority will expire at the end of the next annual general meeting of the Company (or, if earlier, at the close of business on 27 December 2023). The Directors have no present intention of using the authority granted by this resolution but believe that the flexibility allowed by this resolution may assist them in taking advantage of business opportunities as they arise.
As at 21 July 2022, the Company held 6,516,189 ordinary shares in treasury.
Resolution 15 will be proposed as a special resolution to empower the Directors to allot ordinary shares in the Company and/or to sell ordinary shares held by the Company as treasury shares for cash as if the pre-emption provisions of Section 561(1) of the Companies Act 2006 did not apply, provided that such power of the Directors is limited to:
This authority will expire at the end of the next annual general meeting of the Company or, if earlier, at the close of business on 27 December 2023.
Resolution 16 will be proposed as a special resolution to empower the Directors, in addition to any power granted under Resolution 15, to allot ordinary shares in the Company and/or to sell ordinary shares held by the Company as treasury shares for cash as if the pre-emption provisions of Section 561(1) of the Companies Act 2006 did not apply, provided that such authority is:
This authority will expire at the end of the next annual general meeting of the Company or, if earlier, at the close of business on 27 December 2023.
Resolution 17 will be proposed as a special resolution and would allow general meetings, other than an annual general meeting, to be called on not less than 14 clear days' notice, renewing the authority granted by shareholders at the last AGM. The approval will be effective until the Company's next annual general meeting, when it is expected that a similar resolution will be proposed.
Resolution 18 will be proposed as a special resolution to permit the Company to make market purchases of up to 23,957,523 ordinary shares of 50.0p each of the Company (being approximately 10% of the Company's issued ordinary share capital (excluding treasury shares)), subject to the conditions set out in the resolution. This authority will expire at the end of the next annual general meeting of the Company or, if earlier, at the close of business on 27 March 2024.
As at the date of this notice the Company is conducting a share buyback programme pursuant to the authority received at the Company's 2021 AGM. Further to discussions with shareholders, the Company will consider making future purchases of its own shares under the authority granted pursuant to Resolution 18, taking into account market conditions, the cash reserves of the Company, the Company's share price, other investment opportunities and the overall financial position of the Company. The authority will be exercised only if the directors believe that to do so would be likely to result in an increase in earnings per share and to promote the success of the Company for the benefit of its shareholders as a whole.
Any purchases of ordinary shares or preference shares would be by means of market purchases through the London Stock Exchange or such other manner as is permitted by applicable law and regulations. Any shares purchased under this authority may either be cancelled or held as treasury shares. Treasury shares may subsequently be cancelled, sold for cash or used to satisfy options issued to employees pursuant to the employee share schemes.
As at the date of this notice there were options over 6,506,627 ordinary shares in the capital of the Company which represent 2.7% of the issued ordinary share capital (excluding treasury shares) at that date. If the authority to purchase ordinary shares was exercised in full, these options would represent 3.0% of the issued ordinary share capital (excluding treasury shares). The Company has no warrants outstanding.
Resolution 19 will be proposed as a special resolution to permit the Company to make market purchases of up to 1,000,000 preference shares of 50.0p each of the Company (being 100% of the issued preference shares of 50.0p each in the Company) subject to the conditions set out in the resolution. The Company's preference shares are not equity share capital and only carry voting rights in certain limited events and, given the limited number of outstanding preference shares of 50.0p each in the Company, the Company is seeking this authority in order to assist in the simplification of the Company's share capital structure. This authority will expire at the end of the next annual general meeting of the Company or, if earlier, at the close of business on 27 March 2024.
Any purchases of preference shares would be by means of market purchases through the London Stock Exchange or such other manner as is permitted by applicable law and regulations. Any shares purchased under this authority would be cancelled.
You are requested to complete and return a form of proxy or otherwise appoint a proxy by electronic means or through CREST, as soon as possible, but in any event so as to arrive at the offices of the Company's Registrars, Link Group, PXS 1, Central Square, 29 Wellington Street, Leeds, LS1 4DL not later than 10.30 am on 23 September 2022, being 48 hours (excluding non-business days) before the time appointed for the annual general meeting.
Your Board unanimously believes that the resolutions to be proposed at the annual general meeting are in the best interests of shareholders as a whole and, accordingly, recommends that you vote in favour of the resolutions to be proposed at the annual general meeting, as the Directors intend to do in respect of their own beneficial holdings.
The Redde Northgate Share Incentive Plan (the SIP) will be adopted by the Company on or around 27 September 2022. The SIP is Income Tax (Earnings and Pensions) Act 2003 (Schedule 2) as amended and re-enacted from time to time in order to provide UK tax-advantaged participation to UK employees.
The Company will also adopt a sister plan to the SIP which will be used to deliver ordinary shares in the Company (shares) (or an award over an equivalent cash amount) to Redde Northgate staff who are based outside the UK or do not qualify for participation in the SIP (the International SIP).
The Board of Directors of the Company (the Board) will supervise the operation of the SIP. The SIP is constituted by a trust deed and rules, the trustee of which (the Trustee) is an independent trustee. The SIP is administered by the Trustee in accordance with the trust deed and its rules. The Board may appoint and remove the Trustee in accordance with the trust deed and rules.
Any employee of the Company or any participating Group company who is a UK resident taxpayer and has been employed for the requisite qualifying period (not exceeding the period specified from time to time by HMRC) is eligible to participate in the SIP. The Board may allow non-UK tax resident taxpayers to participate. All eligible employees must be invited to participate in the SIP.
If the Board decides to make awards under the SIP, eligible employees will be entitled to participate in the SIP on similar terms. The Board can operate the SIP in a number of ways. In summary, it can:
Employees are able to participate only if they enter into a contract with the Company and, when the SIP is to operate over partnership shares with or without matching shares, if they agree to the acquisition of shares with contributions from their gross salary by the Trustee on their behalf.
Eligible employees may be awarded free shares worth up to the maximum statutory limit which is currently £3,600 in each tax year (the free shares). If the Company wishes, the award of free shares can be based on the achievement of performance measures which must be fair and objective. Otherwise, free shares must be awarded to eligible employees on the same terms, although awards can vary by reference to remuneration, length of service or hours worked.
Free shares must be held by the Trustee for a holding period of up to five years, to be determined by the Board. Free shares may be forfeited in certain circumstances, notably if the employee leaves relevant employment within a period not exceeding three years to be determined by the Board unless their employment is terminated by reason of injury or disability, redundancy, where the company or business which employs the participant is transferred out of the Company's corporate group (which includes the Company and any subsidiaries) (the Group), or if there is a change in control of the Company, retirement or death.
Eligible employees may purchase partnership shares worth up to the maximum statutory limit which is currently £1,800 in any tax year (or 10% of the eligible employee's salary, if lower) (the partnership shares). The funds used to purchase the partnership shares will be deducted from the employee's gross salary. Partnership shares may be withdrawn from the SIP at any time and will not be subject to forfeiture. The Board may permit eligible employees to instruct the Trustee to buy partnership shares on their behalf, either:
The Board may permit the Trustee to award up to two matching shares for each partnership share purchased (or such other maximum ratio as permitted by legislation) (the matching shares). matching shares must be held by the Trustee for a holding period of up to five years to be determined by the Board, as with free shares.
Matching shares may be forfeited in certain circumstances if a participant ceases to be employed by the Group as outlined above for free shares, or the participant chooses to withdraw his or her partnership shares from the SIP within a period to be determined by the Board of not more than three years.
The Board may permit dividends received on shares held in the SIP to be reinvested in additional shares (the dividend shares). The dividend shares will not be subject to forfeiture and must be held for a minimum of three years.
If participants keep their free, partnership and matching shares in the SIP for five years (three years for dividend shares), there will be no income tax or National Insurance contributions to pay. If participants cease to be employed because of injury, disability, redundancy, or because the company or business which employs the participant is transferred out of the Group, there will be no income tax or National Insurance contributions to pay. In other circumstances, participants will be liable to pay income tax and National Insurance contributions.
The amount on which a participant will pay tax will depend on how long their Free, Partnership and Matching Shares have been held and the terms of the SIP. If dividend shares are withdrawn from the SIP before the third anniversary of their acquisition, the participant may be liable to income tax in respect of the cash value of the original dividend.
No capital gains tax will be payable while the shares are held in the SIP.
In each year that the Board decides to operate the SIP over free or matching shares, participating group companies will provide the Trustee with funds to enable the Trustee to buy shares in the market or to buy new issue or treasury shares from the Company by subscription to be appropriated as free shares and/or matching shares to eligible employees who agree to participate in the SIP. The funds made available, and the amount available for each individual employee, may be determined by reference to any objective performance criteria adopted by the Board.
The maximum value of shares which may be received by an employee under the SIP under Schedule 2 is:
There is no limit under Schedule 2 on the number of dividend shares which may be purchased on behalf of participants.
No award may be granted under the SIP to the extent that the result of that grant would be that the aggregate number of shares which could be issued on the realisation of that award and any other award granted at the same time, when added to the number of shares that:
would exceed 10%. of the ordinary share capital of the Company for the time being in issue.
Treasury shares will be treated for this purpose as if they were issued shares and will count towards the above limits for as long as institutional shareholder guidance recommends such treatment.
Participants are the beneficial owners of the shares held by the Trustee on their behalf. All dividends and other distributions received in respect of the shares will be passed on to participants by the Trustee as soon as practicable after receipt unless the Board decides to permit their reinvestment in dividend shares. The Trustee will vote in accordance with the wishes of the participants if participants have given the Trustee prior voting directions in writing.
If a general offer is made to shareholders of the Company or there is a scheme of arrangement or a rights or capitalisation issue or other variation of the Company's share capital, participants will be able to instruct the Trustee how to act or vote on their behalf.
The Board and the Trustee may amend the SIP at any time in any respect except that no amendment may be made which would affect the status of the SIP as a Schedule 2 share incentive plan, or cause the Plan to cease to be an employees' share scheme. The provisions of the trust deed and rules of the SIP relating to eligibility, limits on the overall number of shares to be made available under the SIP, the determination of the price at which the Trustee subscribes for shares, the rights attaching to shares or the rights of participants on a winding up may not, however, be amended to the advantage of existing or future participants without prior shareholder approval except that the Board and the Trustee may make minor amendments to benefit or facilitate the administration of the SIP, to take account of any change in legislation, or to maintain or obtain favourable tax, exchange or regulatory treatment of any shares or of any participant or participating company.
No amendment may be made to the SIP which would adversely affect any right already acquired by a participant without their prior written consent.
Additional schedules to the rules of the SIP can be adopted for the purpose of granting shares to employees who are or may become primarily liable to tax in jurisdictions outside of the United Kingdom on their remuneration. These schedules may vary the rules of the SIP to take account of any tax, exchange control or securities laws.
Any profits or gains made as a result of shares acquired under the SIP are not pensionable.
Northgate Centre, Lingfield Way Darlington, DL1 4PZ 01325 467558 www.reddenorthgate.com
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