Pre-Annual General Meeting Information • Jun 24, 2022
Pre-Annual General Meeting Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION.
If you are in any doubt as to any aspect of the proposals referred to in this document or as to the action you should take, you should seek your own advice from a stockbroker, solicitor, accountant or other independent professional adviser who, if you are taking advice in the United Kingdom, is duly authorised under the Financial Services and Markets Act 2000, or an appropriately authorised independent financial adviser if you are in a territory outside the United Kingdom.
If you have sold or transferred all of your ordinary shares in NewRiver REIT plc, you should pass this document as soon as possible to the purchaser or transferee or to the person through whom the sale or transfer was made for transmission to the purchaser or transferee.
In line with our sustainability commitment, we will not be issuing hard copy forms of proxy for the AGM in the post. Instead, you may appoint a proxy online at www.signalshares.com. We request that you submit your vote online via the shareholders' portal at www. signalshares.com. If you have not done so already, you will need to register your account using your Investor Code, which can be found on your share certificate. Alternatively, you may request a paper form of proxy from our Registrar, Link Group, and details of how to contact them are set out in the Notice of AGM. In order to vote online, you will need to visit www.signalshares.com, search 'NewRiver REIT' and use your Investor Code to log in or register. Once you have logged in, simply click the 'Vote Online Now' button and follow the procedure as instructed.
Margaret Ford (Chair) Kay Chaldecott Will Hobman Allan Lockhart Alastair Miller Charlie Parker Colin Rutherford Dr Karen Miller
Registered office: 16 New Burlington Place London W1S 2HX
24 June 2022
Dear Shareholder,
This document contains the notice ("Notice") of the Annual General Meeting ("AGM" or "Annual General Meeting") of NewRiver REIT plc (the "Company") and the resolutions to be proposed at the AGM (the "Resolutions"), which is to be held at the offices of Eversheds Sutherland (International) LLP ("Eversheds Sutherland"), 1 Wood St, London EC2V 7WS on 26 July 2022 at 10.00 a.m.
Given the current status of the pandemic, it is anticipated that the AGM will be held in the normal way and shareholders will be able to attend in person. The Company will continue to monitor the status of the pandemic and will revise arrangements in connection with the AGM should it become necessary. Any changes necessary to the arrangements for the AGM will be notified to shareholders via the issuance of a Regulatory News Service announcement to the London Stock Exchange and on our website. Please monitor our website for any updates to the arrangements for the AGM at www.nrr.co.uk/investor-center/regulatory-news. Recognising that in the current climate either the situation can change or some shareholders may prefer not to attend the AGM in person we have made provision for shareholders to submit questions to the Board on the business of the meeting. To submit questions in advance of the AGM, questions should be emailed to [email protected] by no later than 12:30 p.m. on 20 July 2022. We will publish answers to such questions, to the extent we consider appropriate, on our website. Please note that some questions may be grouped together.
The Notice is set out on pages 6 to 7 of this document, detailing the Resolutions that the shareholders are being asked to vote on, with explanatory notes of the business to be conducted at the AGM set out in this letter.
Your vote is important to us and you are encouraged to vote either in advance of the AGM or in person on the day. If you will not be attending the AGM, please vote your shares by appointing a proxy. Details of how to submit proxy instructions are set out on pages 5 and 11.
If the chair of the AGM is appointed as proxy he or she will, of course, vote in accordance with any instructions given. If he or she is given discretion as to how to vote, he or she will vote in favour of each of the Resolutions.
The purpose of the Annual General Meeting is to seek shareholders' approval to pass the Resolutions within this Notice of AGM. Resolutions 1 to 13 inclusive will be proposed as ordinary resolutions and resolutions 14 to 17 inclusive will be proposed as special resolutions.
Details of the items of business to be proposed at the Annual General Meeting are set out below.
Resolution 1 relates to the Directors' Report and the Auditor's Report and the Financial Statements for the year ended 31 March 2022.
The Company is required to put an ordinary resolution to shareholders to receive the Auditor's Report and the Financial Statements.
Resolution 2 is an ordinary resolution to approve the Annual Remuneration Report contained within the Company's 2022 Annual Report, which states how the Company has remunerated its Directors. Section 439 of the Companies Act 2006 (the "Act") requires UK incorporated listed companies to put their Annual Remuneration Report to an advisory vote. As the vote is advisory, it does not affect the actual remuneration paid to any individual Director. The Annual Remuneration Report is set out in full on pages 109 to 127 of the 2022 Annual Report.
The Directors' Remuneration Policy was approved by the Company's shareholders at the Annual General Meeting held in 2020 and there is therefore no requirement for this to be tabled for approval at this year's meeting.
Resolution 3 deals with the approval of the final dividend for the year ending 31 March 2022. It is intended that the final dividend will be paid as a Property Income Distribution.
Resolutions 4 and 5 deal with the election of Will Hobman who offers himself for election as a Director of the Company in line with the Articles of Association and of Dr Karen Miller who offers herself for election as a Director of the Company in line with the requirements of the Articles of Association. Will Hobman was appointed on 20 August 2021 as an Executive Director and Chief Financial Officer. Dr Karen Miller was appointed on 30 May 2022 as a Non-Executive Director.
Resolutions 6 to 10 deal with the re-election of the other Directors. Kay Chaldecott will step down as a Non-Executive Director and will not seek re-election at the AGM. The remaining Directors of the Company are putting themselves forward for re-election, in line with the requirements of the Articles of Association and the UK Corporate Governance Code. The Board considers that each Director continues to make a valuable contribution to the Board's deliberations and continues to demonstrate the requisite level of commitment. The Nomination Committee has reviewed the independence of each Non-Executive Director and determined that they are all independent in character and judgment and there are no relationships or circumstances which are likely to affect the judgment of any of the Non-Executive Directors. The Non-Executive Chair was considered independent on appointment. Biographies of each Director can be found on pages 8 to 10 of this document.
PricewaterhouseCoopers LLP ("PwC") has expressed its willingness to act as the Auditor of the Company. Resolution 11 proposes PwC's appointment and Resolution 12 authorises the Audit Committee to determine the Auditor's remuneration.
This Resolution will be proposed as an ordinary resolution and it empowers the Directors for the purposes of section 551 of the Act to allot new shares and grant rights to subscribe for, or convert other securities into, shares of the Company up to £1,034,328 in nominal amount, being approximately one-third of the total issued share capital of the Company (excluding any shares held in treasury), as at 22 June 2022, (being the latest practicable date prior to the publication of this Notice). If the Resolution is passed, the authority will expire on 26 October 2023 or at the end of the Company's Annual General Meeting in 2023, whichever is the earlier.
Under current UK institutional shareholder guidance, a UK listed company may seek authority to issue further shares up to an aggregate of two thirds of its current issued share capital for a fully pre-emptive rights issue. While the Company has no present intention to issue further ordinary shares other than in connection with the Company's scrip dividend scheme and share option schemes operated by the Company, the Directors believe that it should have the flexibility to issue the additional shares should the right circumstances present themselves to warrant such an issue. Accordingly, Resolution 13 provides for them to be able to do this.
Resolution 14 will be proposed as a special resolution and will empower the Directors to allot shares of the Company and/or to sell shares held by the Company as treasury shares for cash as if section 561 of the Act did not apply to any such allotment or sale:
If the Resolution is passed, the authority will expire on 26 October 2023 or at the end of the Company's Annual General Meeting in 2023, whichever is the earlier.
The Company intends to adhere to the provisions in the Pre-Emption Group's Statement of Principles and not to allot shares for cash on a non pre-emptive basis pursuant to the authority in Resolution 13:
Resolution 15 will be proposed as a special resolution and will empower the Directors, in addition to the authority to be granted pursuant to Resolution 14, to allot shares of the Company and/or to sell shares held by the Company as treasury shares for cash as if section 561 of the Act did not apply to any such allotment or sale and is:
Together with Resolution 14 (if passed), this would give the Directors authority to allot shares for cash and/or sell treasury shares of up to 10% of the issued share capital of the Company on a non pre-emptive basis. The Directors confirm that they will only allot shares pursuant to this authority where the allotment is in conjunction with an acquisition or specified capital investment (as defined in the Pre-Emption Group's Statement of Principles) which is announced contemporaneously with the allotment or sale, or which has taken place in the preceding six-month period and is disclosed in the announcement of the allotment or sale.
If the Resolution is passed, the authority will expire on 26 October 2023 or at the end of the Company's Annual General Meeting in 2023, whichever is the earlier.
In line with the Investment Association's Share Capital Management Guidelines, this authority to dis-apply the statutory pre-emption rights in respect of a share issue or sale of treasury shares connected with an acquisition or capital investment is being presented as a separate resolution to Resolution 14.
There are no current plans to allot shares pursuant to this authority, however, the Directors wish to ensure that the Company has maximum flexibility in managing the Group's capital resources.
Under this Resolution, which will be proposed as a special resolution, the Company will be given power to make purchases in the market of its own ordinary shares provided that (i) the maximum number of shares which may be purchased is 31,029,867, being approximately 10% of the Company's total issued share capital (excluding shares held in treasury) as at 22 June 2022, being the latest practicable date prior to the date of this Notice; (ii) the minimum price which may be paid for a share is one penny, being the nominal value of an ordinary share; and (iii) the maximum price which may be paid for a share is an amount equal to the higher of (a) 105% of the average of the midmarket quotations for a share for the five business days immediately preceding the date on which any share is purchased or (b) the higher of the price of the last independent trade and the highest current bid on the trading venue where the purchase is carried out. If the Resolution is passed, the authority will expire on 26 October 2023 or at the end of the Company's Annual General Meeting in 2023, whichever is the earlier.
As at 22 June 2022 (being the latest practicable date prior to the publication of this Notice) there were options and deferred bonus shares outstanding in respect of 8,646,856 ordinary shares, in aggregate.
If the outstanding options and deferred bonus shares were exercised and converted, they would represent 2.79% of the 310,298,677 ordinary shares of the Company in issue as at 26 July 2022, the date of the AGM. If the buyback authority was exercised in full, that percentage would be 3.10% of the reduced share capital of 279,268,810 ordinary shares of the Company.
The Directors consider it desirable and in the Company's interests for shareholders to grant to the Company authority to exercise this power within the limits set out above and to enable the Company to purchase its own shares. This authority would only be exercised, if and when conditions are favourable, with a view to enhancing the net asset value per share of the Company.
Any shares purchased would be held as treasury shares which may, at the discretion of the Directors, be resold for cash, transferred in connection with an employee share scheme, or cancelled. No dividends will be paid on, and no voting rights will be exercised in respect of, treasury shares.
Under the Articles, the Company may call a general meeting, which is not an Annual General Meeting, on 14 clear days' notice. Section 307A of the Act in addition requires the Company to pass a special resolution on an annual basis in order to convene general meetings, other than the Company's Annual General Meeting, on 14 clear days' notice. The Directors believe that obtaining this authority is desirable and that it would give the Directors an additional degree of flexibility.
NOTICE OF ANNUAL GENERAL MEETING 2022
In line with best practice corporate governance, voting on the business of the meeting will be conducted on a poll. I would strongly encourage shareholders to exercise their right to vote in the following ways:
If you need help with voting online, please contact our Registrars, Link Group, on 0371 664 0391. Calls are charged at the standard geographic rate and will vary by provider. Calls outside the United Kingdom will be charged at the applicable international rate. They are open between 9.00 a.m. – 5.30 p.m., Monday to Friday excluding public holidays in England and Wales or email Link Group at enquiries@ linkgroup.co.uk.
For an electronic proxy appointment to be valid, the appointment must be received by Link Group, no later than 10.00am on Friday, 22 July 2022.
If you hold your ordinary shares in uncertificated form in CREST, you may vote using the CREST Proxy Voting service in accordance with the procedures set out in the CREST Manual. Further details are also set out in the notes accompanying the Notice of AGM at the end of this document. Proxies submitted via CREST must be received by Link Group (ID RA10) by no later than 10.00am on Friday, 22 July 2022 (or, if the AGM is adjourned, 48 hours (excluding any part of a day that is not a working day) before the time fixed for the adjourned meeting).
Copies of the Directors' service contracts and letters of appointment will be available for inspection during normal business hours on any weekday from the date of this notice until the conclusion of the AGM at the Company's registered office. These documents will also be available for inspection at the place of the AGM for at least 15 minutes prior to, and during, the AGM.
The Board considers that the Resolutions are in the best interests of the Company and its shareholders as a whole and unanimously recommends that shareholders vote, or procure the vote, in favour of such Resolutions, as the Directors intend to do, or procure to be done, in respect of their own beneficial holdings of ordinary shares in the capital of the Company. The results of the AGM will be announced via the London Stock Exchange Regulatory News Service as soon as practicable after the conclusion of the AGM.
Yours faithfully
Margaret Ford Non-Executive Chair
NOTICE IS HEREBY GIVEN THAT the Annual General Meeting of NewRiver REIT plc (the "Company") will be held at the offices of Eversheds Sutherland (International) LLP, 1 Wood St, London EC2V 7WS on 26 July 2022 at 10.00 a.m. to consider and, if thought fit, pass the following resolutions.
Each of resolutions 1 – 12 are to be passed as ordinary resolutions.
To consider and, if thought appropriate, pass the following resolutions:
To consider and, if thought appropriate, pass the following resolutions:
provided that this authority shall expire at the conclusion of the next Annual General Meeting of the Company, or, if earlier, at the close of business on 26 October 2023, save that the Company shall be entitled to make offers or agreements before the expiry of such authority which would or might require shares to be allotted or Rights to be granted after such expiry and the Directors shall be entitled to allot shares and grant Rights pursuant to any such offer or agreement as if this authority had not expired.
existence with the right to participate in allotments of such class of equity securities, subject to such exclusions or other arrangements as the Directors' may deem necessary or expedient to deal with treasury shares, fractional entitlements or legal or practical problems arising under the laws of any overseas territory or the requirements of any regulatory body or stock exchange or by virtue of shares being represented by depositary receipts or any other matter; and
b. to the allotment of equity securities or the sale of treasury shares (otherwise than under paragraph (a)), up to a maximum nominal amount of £155,149,
such authority to expire at the conclusion of the next Annual General Meeting of the Company (or, if earlier, at the close of business on 26 October 2023) but, in each case, prior to its expiry the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the authority expires and the Directors may allot equity securities (and sell treasury shares) under any such offer or agreement as if the authority had not expired.
NOTICE OF ANNUAL GENERAL MEETING 2022
such authority to expire at the conclusion of the next Annual General Meeting of the Company (or, if earlier, at the close of business on 26 October 2023) but, in each case, prior to its expiry the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the authority expires and the Directors may allot equity securities (and sell treasury shares) under any such offer or agreement as if the authority had not expired.
By order of the Board
Company Secretary
NewRiver REIT plc, 16 New Burlington Place, London, W1S 2HX
Non-Executive Chair, Appointed September 2017
Nomination Committee (Chair), Remuneration Committee
Baroness Ford has over 20 years' experience as a non-executive director and chair of private and stock exchange listed companies and extensive experience of working with the Government. Margaret has extensive knowledge across the real estate market and is an Honorary Member of the Royal Institute of Chartered Surveyors. From 2002 to 2008, she was Chair of English Partnerships (now Homes England) and from 2009 to 2012, she was a member of the Olympic Board and Chair of the Olympic Park Legacy Company. Margaret was previously a Non-Executive Director of Taylor Wimpey plc and SEGRO plc and the former Chair of STV Group plc, Grainger plc and May Gurney Integrated Services plc.
Listed Companies
Lendlease Corporation (Senior Advisor to the Board).
Chair of Challenge Board; Buckingham Palace Reservicing Programme; National President of the British Epilepsy Association; British Olympic Association; Director, Deloitte UK LLP and Chair of the UK Audit Governance Board. Director, North/South Europe Board and Member of the Global Advisory Board for Deloitte.
Baroness Ford was appointed to the House of Lords in 2006 and is a Cross bench peer.
Chief Executive Officer
None
Allan has over 30 years' experience in the UK real estate market specialising in the retail sector. He started his career with Strutt & Parker in 1988 advising major property companies and institutions on retail investment and development. In 2002, Allan was appointed as retail director to Halladale with a remit to acquire value add opportunities in the UK retail real estate market and ensure the implementation of the asset management strategies. Following the successful sale of Halladale Plc in early 2007, Allan co-founded NewRiver and served as Property Director since its IPO until being appointed Chief Executive Officer in May 2018.
Chair of the British Property Federation (BPF) Retail Board.
Chief Financial Officer, Appointed August 2021
None
NOTICE OF ANNUAL GENERAL MEETING 2022
Will is a Chartered Accountant with over 10 years' Real Estate experience, having qualified at BDO LLP working in its Audit and Corporate Finance departments. Before joining NewRiver in June 2016, Will worked at British Land for 5 years in a variety of finance roles, latterly in Investor Relations, and formerly within the Financial Reporting and Financial Planning & Analysis teams. Will obtained a BArch (Hons) in Architecture from Nottingham University before obtaining his ACA qualification.
British Property Federation Finance Committee Member.
Senior Independent Director, Appointed January 2016
Remuneration Committee (chair), Nomination Committee, Audit Committee
Alastair is a Chartered Accountant and has significant, recent and relevant financial experience. Throughout his career Alastair has developed skills over risk management, property, systems, company secretariat and investor relations. Having worked for New Look Group for 14 years, Alastair has an in-depth understanding of retailers and the factors that impact their trading and profitability. Alastair was formerly Chief Financial Officer of New Look Group, Group Finance Director of the RAC and Finance Director of a company within the BTR Group. Alastair qualified as a Chartered Accountant with Deloitte Haskins and Sells and was a management consultant at Price Waterhouse. In addition to being the Senior Independent Director, Alastair has responsibility for ensuring that the Board successfully engages with our workforce.
Listed Companies
Superdry Plc (Director and Audit Committee Chair).
RNLI (Risk and Audit Committee member and Council Member).
Independent Non-Executive Director, Appointed February 2019
Audit Committee (Chair), Nomination Committee, Remuneration Committee
Colin is an experienced public and private company chair and independent director, with relevant sector experience including asset management, bioscience, leisure and real estate. Colin graduated in accountancy and finance and qualified with Touche Ross (now Deloitte) in 1984 and is a member of the Institute of Chartered Accountants of Scotland.
Evofem Biosciences Inc, (Independent Director and Audit Committee Chair).
Brookgate Limited (Chair).
James Donaldson & Sons Ltd (Non-Executive Director and Audit Committee Chair).
Rothley Holdings Limited (Chair).
Allstones Sand Gravels Aggregates Trading Co. Ltd (Chair).
Independent Non-Executive Director, Appointed September 2020
Audit Committee, Remuneration Committee
Charlie Parker was previously Chief Executive and Head of the Public Service for the Government of Jersey from January 2018 until his retirement in March 2021. Prior to working in Jersey, Charlie was Chief Executive of Westminster City Council from December 2013 to December 2017 and Chief Executive of Oldham Metropolitan Borough Council from October 2008 to December 2013. During his various roles as a Chief Executive, Charlie oversaw the significant transformation and modernisation of a large number of public services often resulting in reduced costs and improved performance. He was also responsible for a range of large scale capital infrastructure and regeneration projects in Jersey, Westminster and Oldham. Prior to 2008, he held a number of investment, development and regeneration roles across national and local government bodies for over twenty years.
Listed Companies
Buckingham Palace Reservicing Programme Challenge Board. Griffin Investments Limited.
Independent Non-Executive Director, Appointed May 2022
Audit Committee, Nomination Committee, Remuneration Committee
Dr Karen Miller is affiliated to the Department of Engineering, Cambridge University and is Co-Director of the Cambridge Sustainability Programme. Karen is a sustainability expert with a proven track record of leading transformation through a collaborative applied approach in large national and international companies. Karen has over 25 years' experience of growing businesses in the retail sector through innovation.
Listed Companies
Buckingham Palace Reservicing Programme Challenge Board.
Co-Director, Cambridge Sustainability Programme.
Leader of European Institute for Innovation and Technology (EIT) Food Programmes.
NOTICE OF ANNUAL GENERAL MEETING 2022
applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
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