Pre-Annual General Meeting Information • Jun 16, 2022
Pre-Annual General Meeting Information
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If you are in any doubt as to the action you should take, you are recommended to consult your stockbroker, bank manager, solicitor, accountant, fund manager or other appropriate independent professional adviser who is authorised under the Financial Services and Markets Act 2000 if you are resident in the United Kingdom or, if not, from another appropriately authorised independent professional adviser.
If you sell or otherwise transfer, or have sold or other otherwise transferred, all of your shares in the Company, please send this document and the form of proxy (if you have a form of proxy) to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected, for transmission to the purchaser or transferee, save that you should not send such documents in or into any jurisdiction in which to do so would constitute a violation of that jurisdiction's relevant laws or regulations.
If you sell or otherwise transfer, or have sold or otherwise transferred, only part of your holding of shares in the Company, you should retain this document and the form of proxy (if you have a form of proxy) and consult the stockbroker, bank or other agent through whom the sale or transfer was effected.
Notice is given that the 2022 Annual General Meeting of the Company ("AGM") will be held at 11.00 am on 19 July 2022 at The Mere Golf Resort & Spa, Chester Road, Mere, Knutsford, Cheshire WA16 6LJ for the purpose of considering and, if thought fit, passing the resolutions set out below.
As at the date of publication of this notice, UK Government advice and related public health guidance has been relaxed, allowing us to hold an in-person annual general meeting for the first time in two years. The health and wellbeing of our shareholders remains of paramount importance to us and, therefore, we may be required to change the arrangements for the AGM if there are any changes in such advice and guidance. In the event that it is necessary or desirable to make any changes to the arrangements for the AGM, we will seek to give shareholders as much notice as possible. Details of any changes to those arrangements will be made available on the "AGM 2022" section of the Company's website (www.norcros.com) and, where appropriate, announced via a Regulatory Information Service.
We strongly encourage shareholders to register your proxy votes in advance of the AGM and to appoint the Chair as their proxy, to ensure that, if the arrangements for the AGM change and they or their proxy (other than the Chair) are unable to physically attend the AGM, they can still vote and be represented at the AGM. Details of how to complete and submit your proxy votes are set out below.
The following resolutions will be proposed at the meeting. Resolutions 1 to 11 (inclusive) will be proposed as ordinary resolutions and resolutions 12 to 15 (inclusive) will be proposed as special resolutions.
and shall expire on the revocation or expiry (unless renewed) of the authority conferred on the Directors by resolution 11 in the Notice, save that, before the expiry of such power, the Company may make any offer or agreement which would or might require such equity securities to be allotted or sold after such expiry and the Directors may allot or sell such equity securities under any such offer or agreement as if such power had not expired.
and shall expire on the revocation or expiry (unless renewed) of the authority conferred on the Directors by resolution 11 in the Notice save that, before the expiry of such power, the Company may make any offer or agreement which would or might require such equity securities to be allotted or sold after such expiry and the Directors may allot or sell such equity securities under any such offer or agreement as if such power had not expired.
By order of the Board
Richard Collins Registered office: Company Secretary Ladyfield House 8 June 2022 Station Road Wilmslow Cheshire SK9 1BU
A member can appoint a proxy by:
A member who would prefer a paper form of proxy may request one from the Company's registrar by calling the helpline number below. A paper proxy appointment form must be completed in accordance with the instructions that accompany it and must be delivered (together with any power of attorney or other authority under which it is signed, or a copy certified by a notary or in some other way approved by the Board) to Link Group, 10th Floor, Central Square, 29 Wellington Street, Leeds LS1 4DL.
All proxy appointments must be received by no later than 11.00 am on 15 July 2022 to be valid. The Company's registrar, Link Group, can be contacted on 0371 664 0300 if calling from the UK, or +44 (0) 371 664 0300 if calling from outside of the UK. Calls are charged at the standard geographic rate and will vary by provider. Calls outside the UK will be charged at the applicable international rate. The lines are open between 09:00 – 17:30, Monday to Friday excluding public holidays in England and Wales.
Norcros will only process your information for the purpose of managing AGM voting and analysis of voting patterns (not how individuals cast their votes). This data will only be retained for 14 months before being deleted. For more information on how we look after your personal data please see our Privacy Policy at www.norcros.com.
The 2022 Annual General Meeting of the Company will take place at 11.00 am on 19 July 2022 at The Mere Golf Resort & Spa, Chester Road, Mere, Knutsford, Cheshire WA16 6LJ. The Directors recommend all shareholders to vote in favour of all of the resolutions to be proposed, as the Directors intend to do so in respect of their own shares (save in respect of any matters in which they are interested), and consider that they are in the best interests of the Company and the shareholders as a whole.
Explanatory notes in relation to the resolutions appear below. For the purposes of these notes, reference to 7 June 2022 in relation to the Company's issued share capital is a reference to the latest practicable date prior to the publication of the Company's annual report and accounts for the financial year ended 31 March 2022 ("Annual Report and Accounts 2022").
For each financial year, the Directors are required to present the audited accounts, the Auditor's Report and the Directors' Report to shareholders at a general meeting. In line with best practice, shareholders are invited to vote on the receipt of the Annual Report and Accounts 2022.
The payment of the final dividend requires approval of shareholders in general meeting. A final dividend can only be declared by the shareholders in general meeting and cannot exceed the amount recommended by the Directors. The Directors have recommended a final dividend for the year ended 31 March 2022 of 6.9 pence per ordinary share. If the meeting approves resolution 2, the final dividend of 6.9 pence per ordinary share will be paid on 29 July 2022 to ordinary shareholders who are on the register of members at the close of business on 24 June 2022.
In accordance with the Companies Act 2006, shareholders are invited to approve the Directors' Remuneration Report for the financial year ended 31 March 2022. The vote on this resolution is advisory only and the Directors' entitlement to remuneration is not conditional on it being passed.
The Directors' Remuneration Report is set out in full on pages 76 to 96 of the Annual Report and Accounts 2022. For the purposes of this resolution, the Directors' Remuneration Report does not include the Directors' Remuneration Policy which is set out on pages 79 to 86.
Resolutions 4 to 8 relate to the retirement and re-election of the Company's Directors. The Company's Articles of Association require a Director who has been appointed by the Board of Directors to retire at the annual general meeting next following his or her appointment. Gary Kennedy and James Eyre were appointed as Directors by the Board of Directors with effect from 8 December 2021 and 1 August 2021 respectively. Consequently, each of them will retire from office at the Annual General Meeting and intends to stand for election by the shareholders for the first time.
The Company's Articles of Association also require certain Directors to retire from office at intervals, and that at each annual general meeting one-third of eligible Directors must retire from office by rotation. Notwithstanding the provisions of the Articles of Association, the Board has determined that each of the remaining Directors shall also retire from office at the 2022 Annual General Meeting in line with best practice recommendations of the UK Corporate Governance Code. Each of the remaining Directors intends to stand for re-election by the shareholders.
The Board confirms that, following formal performance evaluation of all of the Directors, each of the Directors standing for election or re-election continues to be an effective and valuable member of the Board, to make a positive contribution and to demonstrate commitment to his or her role (including making sufficient time available for Board and committee meetings and other duties). The Board believes that the considerable and wide-ranging experience of the Directors will continue to be invaluable to the Company. The Board is satisfied that each Non-executive Director standing for re-election is independent (as defined in the UK Corporate Governance Code). As is more fully explained on page 66 of the Annual Report and Accounts 2022, the Board notes that David McKeith will cease to be regarded as independent on the ninth anniversary of his appointment as a Director. Therefore, if re-elected at the 2022 Annual General Meeting, Mr McKeith will not seek re-election at the 2023 Annual General Meeting. Brief biographical details of all of the Directors standing for election or re-election can be found on pages 64 and 65 of the Annual Report and Accounts 2022.
The Company is required to appoint an auditor at each general meeting at which accounts are laid, to hold office until the end of the next such meeting. The Audit and Risk Committee has reviewed BDO LLP's performance as auditor of the Company during the year and has recommended to the Board that it be re-appointed. The Audit and Risk Committee also confirmed to the Board that its recommendation was free from third-party influence and that no restrictive contractual provisions had been imposed on the Company limiting its choice of auditor. BDO LLP has indicated that it is willing to continue as the Company's auditor for another year. Accordingly, the Directors propose the re-appointment of BDO LLP. Resolution 9 therefore proposes that BDO LLP be re-appointed as the Company's auditor to hold office with effect from the end of the meeting until the end of the next general meeting at which accounts are laid. Resolution 10 follows best practice in giving authority to the Audit and Risk Committee to agree the remuneration of the Company's auditor.
Most listed companies renew their directors' authority to issue shares at each annual general meeting. Such an authority was granted by the Company's shareholders last year and is due to expire at the conclusion of the 2022 Annual General Meeting. In accordance with best practice, this resolution seeks to renew the Directors' authority to allot shares.
Resolution 11, if passed, will renew the Directors' authority to allot shares in the capital of the Company up to a maximum aggregate nominal value of £5,943,526.60. This represents approximately two-thirds of the Company's issued ordinary share capital as at 7 June 2022 and is within the limits prescribed by The Investment Association. Of this amount, ordinary shares up to an aggregate nominal value of £2,971,763.80 (which represents approximately one-third of the Company's issued ordinary share capital as at 7 June 2022) can only be allotted pursuant to a rights issue.
As at 7 June 2022, the Company did not hold any shares in the Company in treasury. The renewed authority will, if passed, remain in force until the close of business on 19 October 2023 or, if earlier, the conclusion of the Company's next annual general meeting.
Except for the allotment and issue of shares where necessary to satisfy the exercise of share options already granted by the Company, the Directors have no present intention of exercising this authority. The purpose of giving the Directors this authority is to maintain the Company's flexibility to take advantage of any appropriate opportunities that may arise.
The Directors are currently empowered, subject to certain limitations, to issue shares for cash without first offering them to existing shareholders in proportion to their existing shareholdings. That power will expire at the conclusion of the 2022 Annual General Meeting and, in accordance with best practice, resolutions 12 and 13 (which will be proposed as special resolutions) seek to renew the Directors' power to disapply pre-emption rights as referenced below and in line with the Statement of Principles published by The Pre-Emption Group in March 2015.
Other than in connection with a rights issue or other similar pre-emptive issue, the power contained in resolution 12 will be limited to ordinary shares up to a maximum aggregate nominal value of £445,764.50. This amount equates to approximately 5% of the issued ordinary share capital of the Company as at 7 June 2022.
In line with the Pre-Emption Group's Statement of Principles, the Directors are also seeking (at resolution 13) a power to issue up to an additional 5% of the Company's issued ordinary share capital for cash without pre-emption rights applying. In accordance with those Principles, the Company will only allot shares up to a maximum aggregate nominal value of £445,764.50 (representing 5% of the issued ordinary share capital of the Company as at 7 June 2022) on a non-pre-emptive basis under this power where that allotment is in connection with an acquisition or specified capital investment (within the meaning given in the Statement of Principles) which is announced contemporaneously with the allotment, or which has taken place in the preceding six-month period and is disclosed in the announcement of the allotment.
This renewed authority will, if passed, remain in force until the close of business on 19 October 2023 or, if earlier, the conclusion of the Company's next annual general meeting.
In accordance with the Statement of Principles (which is supported by The Investment Association and the Pensions and Lifetime Savings Association), the Board confirms its intention that no more than 7.5% of the Company's issued share capital will be issued for cash on a non-pre-emptive basis during any rolling three-year period, without prior consultation with shareholders. This limit excludes any ordinary shares issued pursuant to a general disapplication of pre-emption rights in connection with an acquisition or specified capital investment.
This resolution, which will be proposed as a special resolution, is to give the Company the flexibility to buy back its own ordinary shares in the market as permitted by the Companies Act 2006. The authority limits the number of shares that could be purchased to an aggregate maximum of 8,915,290 ordinary shares which represents approximately 10% of the Company's issued ordinary share capital as at 7 June 2022 and sets minimum and maximum prices. The renewed authority will, if passed, remain in force until the close of business on 19 October 2023 or, if earlier, the conclusion of the Company's next annual general meeting.
The Directors have no present intention of exercising the authority to purchase the Company's ordinary shares, but will keep the matter under review, taking into account other investment opportunities. The authority will be exercised only if the Directors believe that to do so would result in an increase in earnings per share and would promote the success of the Company and be in the best interests of its shareholders generally. To the extent that any shares so purchased are held in treasury (see below), earnings per share will be enhanced until such time, if any, as such shares are resold or transferred out of treasury.
Any purchases of ordinary shares would be by means of market purchases through the London Stock Exchange. If any shares are purchased, they will be either cancelled or held in treasury. Any such decision will be made by the Directors at the time of purchase on the basis of the shareholders' best interests. Shares held in treasury can be cancelled, sold for cash or, in appropriate circumstances, used to meet obligations under employee share schemes. Any shares held in treasury would not be eligible to vote nor would any dividend be paid on any such shares. If any ordinary shares purchased pursuant to this authority are not held by the Company as treasury shares, then such shares would be immediately cancelled, in which event the number of ordinary shares in issue would be reduced.
The Directors believe that it is desirable for the Company to have this choice. Holding the repurchased shares as treasury shares gives the Company the ability to re-issue them quickly and cost effectively and provides the Company with additional flexibility in the management of its capital base.
As at 7 June 2022, there were options over approximately 3,600,000 ordinary shares in the capital of the Company, which represent approximately 4.04% of the Company's issued ordinary share capital. If the authority to purchase the Company's ordinary shares was exercised in full, these options would represent approximately 4.49% of the Company's issued ordinary share capital. As at 7 June 2022, the Company did not hold any shares in treasury.
This special resolution is required to preserve the ability of the Company to convene general meetings (other than annual general meetings) on not less than 14 clear days' notice, rather than on not less than the 21 days' notice which would otherwise be required. In order to do so, the Company's shareholders must approve the calling of such meetings on shorter notice. Resolution 15 seeks such approval.
The shorter notice period would not be used as a matter of routine for general meetings, but only where the flexibility is merited by the business of the meeting and is thought to be to the advantage of the shareholders as a whole.
The approval will be effective until the Company's next annual general meeting, when it is intended that a similar resolution will be proposed.
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