Remuneration Information • May 24, 2022
Remuneration Information
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| Approved by shareholders | 12 June 2013 |
|---|---|
| Adopted by the directors | 15 April 2013 |
| Amended | 7 June 2016 |
| Renewal and amendment approved by shareholders |
24 May 2022 |
| Expiry | 24 May 2032 |
By Order of the Board
Balbir Kelly-Bisla Company Secretary, WPP plc
| Contents | Page | |
|---|---|---|
| 1 | Introduction 1 | |
| 2 | How the Plan works and how Awards are granted1 | |
| 3 | Rights of a Participant after Grant but before Vesting4 | |
| 4 | Vesting of Awards4 | |
| 5 | Leaving Employment7 | |
| 6 | Transactions affecting the Company8 | |
| 7 | Restrictive Covenants11 | |
| 8 | Changing the Plan, conditions and the terms of Awards11 | |
| 9 | General12 | |
| 10 | Glossary16 | |
| Schedule 1 For Participants subject to Section 409A19 | ||
| Schedule 2 Restrictive Covenants23 | ||
| Schedule 3 Holding Requirement 28 |
These rules apply to Awards granted after the date on which shareholders approved the renewal and amendment of the Plan. Awards granted before that date are governed by the rules applicable at that time.
Within the parameters set out in these rules, these rules may be used to grant long-term incentive awards, Executive Share Award / "ESA" or Performance Share Award / "PSA" awards, or any other type of incentive as the Compensation Committee determines from time to time.
The Plan gives a Participant the right to receive Shares subject to the satisfaction of certain conditions and continued employment and, in the case of an Option, payment of any Option Price.
An Award may be granted to any employee (including an executive director) of any Member of the Group selected by the Compensation Committee.
However, unless the Compensation Committee considers that special circumstances exist, an Award may not be granted to an employee who, on the Award Date, has given or received notice of termination of employment, whether or not that termination is lawful.
Awards can only be granted within 42 days starting on any of the following:
Awards cannot be granted after 24 May 2032.
The Compensation Committee will determine the following terms when each Award is granted:
If a Holding Requirement applies to an Award, Schedule 3 will apply.
An Award granted to an executive director of the Company, must not exceed any limit set in the Directors' Compensation Policy as at the Award Date.
There are also limits on the number of Shares which can be issued under the Plan – see rule 9.1 (Company limits).
If the Company purports to grant an Award which is inconsistent with either rules 2.5 (Personal limit) or rule 2.6 (Other limits), the Award will be limited on a basis consistent with those rules with effect from the Award Date.
of the dividend in Shares or for the Dividend Equivalent to be determined on the basis of the value of Shares at the time of Vesting.
Awards must be granted by deed or other legally binding document. The terms of the Award, as determined by the Compensation Committee under rule 2.4 (Terms to be set at grant) will be specified in the deed or other document.
Each Award is subject to Malus and Clawback. If there is any discrepancy between the Malus and Clawback provisions and the Plan, the Malus and Clawback provisions will prevail.
A Participant is not required to pay for the grant of an Award.
Participants will be notified of the grant of Awards. A Participant may decline their Award within 30 days after the Award Date by notice in writing to any person nominated by the Compensation Committee (or during such longer period as the Compensation Committee may allow if the Participant is prevented from declining the Award by any Dealing Restriction). If this happens, the Award will be treated as if it had never been granted. A Participant is not required to make any payment to decline an Award.
Subject to rule 3.2 (Transfer on death), a Participant may not transfer, assign, charge or otherwise dispose of an Award or any rights in respect of it. If a Participant does, whether voluntarily or involuntarily, then the Award will lapse immediately unless the Compensation Committee decides to the contrary.
Rule 3.1 (No transfer of Awards) does not apply to the transfer of an Award on the death of a Participant to their personal representatives.
A Participant cannot vote and is not entitled to receive dividends or have any other rights of a shareholder in respect of the Shares subject to their Award until after the issue or transfer of Shares, as described in rule 4.8 (Share rights after Vesting or exercise).
As soon as reasonably practicable after the end of the Performance Period and subject to rule 4.4 (Adjustments to formulaic outcomes), the Compensation Committee will determine the extent to which any Performance Condition or any other condition set under rule 2.9 (Conditions) has been satisfied and the number of Shares which would Vest under it.
Subject to the rest of these rules, an Award will normally Vest on the later of:
Notwithstanding any other provision of this Plan, if an investigation commences or is ongoing regarding whether Malus and/or Clawback should be invoked in respect of a Participant then, unless otherwise determined by the Compensation Committee, any unvested Awards held by that Participant will not Vest, if at all, until after such investigation has been concluded.
Notwithstanding any other provision of this Plan, the Compensation Committee, acting reasonably and in good faith, may adjust (upwards or downwards and including to zero) the amount of an Award which would otherwise Vest if the formulaic outcome of any Performance Condition or other condition set under rule 2.9 (Conditions) does not reflect overall corporate performance and the experience of shareholders, as a whole, in terms of value creation.
To the extent that an Award is reduced under this discretion, the Award (or part thereof) will lapse immediately.
Subject to any Holding Requirement, as soon as reasonably practicable after the Vesting of a Conditional Award, the Company will arrange (subject to rules 4.9 (Payment of cash equivalent), 4.10 (Responsibility for tax), 4.11 (Methods for paying the tax) and 9.11 (Consents)) for the transfer or issue to, or to the order of, the Participant of the number of Shares in respect of which the Conditional Award has Vested, including any Dividend Equivalent.
The condition referred to above is that the expected sale proceeds of the Shares resulting from the exercise of the Option is more than the Option Price plus the expected costs of any sale (including any actual or estimated liability to taxation, social security contributions and any other related costs in respect of the Option).
Notwithstanding any other provision of this Plan, if an investigation commences or is ongoing regarding whether Malus and/or Clawback should be invoked in respect of a Participant then, unless otherwise determined by the Compensation Committee, any Vested but as yet unsatisfied Awards held by that Participant will not be satisfied, if at all, until after such investigation has been concluded.
The Participant will be entitled to all rights attaching to the Shares which are transferred or issued following Vesting by reference to a record date on or after the date of the transfer or issue.
Instead of the transfer or issue of Shares after Vesting of an Award, the Company may (subject to rules 4.10 (Responsibility for tax) and 4.11 (Methods of paying the tax)) pay to, or to the order of, the Participant an amount equal to the Cash Value of the Shares that have Vested under the Award (less the Option Price, if applicable). The Company can decide to do this at the Award Date or at any time before satisfaction of the Award, including after Vesting.
For the avoidance of doubt, an Award which is subject to a Holding Requirement may only be satisfied as described above at or after the end of the Holding Period.
The Participant will be responsible for all taxes, employee or (to the extent lawful) employer social security contributions and other levies or charges arising in respect of any Award or the acquisition, holding or disposal of Shares or any interest in them.
If any Member of the Group or the trustee of any employee benefit trust has any liability to pay or account for any item referred to in rule 4.10 (Responsibility for tax), the Participant must pay or repay that amount on demand.
However, the Member of the Group or trustee can do any one or more of the following:
Where requested to do so by any Member of the Group, the Participant will enter into any elections in the form required by the Compensation Committee, including elections under Part 7 of the Income Tax (Earnings and Pensions) Act 2003 and/or elections to transfer any liability, or agreements to pay social security contributions.
Notwithstanding anything else in these rules, the Vesting of an Award or the issue or transfer of Shares or any payment of cash may be delayed until the Participant has done all things reasonably required by the Compensation Committee or any Member of the Group to give effect to this rule 4.11.
Subject to the rest of this rule 5, if a Participant leaves employment before the date on which their Award Vests, the Award will lapse on the date the Participant leaves employment.
If a Participant's working hours are materially reduced before the date on which their Award Vests, the Compensation Committee may reduce the number of Shares in respect of which an Award Vests, as it considers appropriate.
If the Participant leaves employment in the special circumstances listed in rule 5.4 (Special circumstances) , the Award will not lapse but, unless the Compensation Committee decides otherwise, will continue and will Vest at the normal time to the extent that any Performance Condition or other condition set under rule 2.9 (Conditions) has been satisfied over the Performance Period.
Unless the Compensation Committee decides otherwise, the number of Shares in respect of which the Award Vests will be reduced to reflect the portion of the pro-rating period still to run after the date of leaving. In exceptional circumstances, the Compensation Committee may determine that the Award will Vest on a different basis.
The special circumstances referred to in rule 5.3 (Exceptions to the general rule) are leaving employment because of:
1 This rule will not apply in relation to an Award granted to a director of the Company in 2023 where the director leaves employment within the first year of the Performance Period of the Award.
2 Where an Award has multiple Normal Vesting Dates, proration will be calculated on a per tranche basis.
5.4.5 any other reason if the Compensation Committee so decides generally or in any particular case within 20 Business Days of the Participant leaving employment.
If the Participant dies, the Award will Vest on the date of death.
The Award will Vest to the extent determined by the Compensation Committee, having regard to the extent to which any Performance Condition or other condition set under rule 2.9 (Conditions) has been satisfied to the date of death.
Unless the Compensation Committee decides otherwise, the number of Shares in respect of which the Award Vests will be reduced to reflect the portion of the pro-rating period still to run after the date of death.
In accordance with rules 4.5 (Consequences of Vesting for Conditional Awards) or 4.6.3 (Consequences of Vesting for Options), Shares will be issued or transferred (or cash paid) under the Plan to the Participant's personal representatives (in place of the Participant) as soon as reasonably practicable once the personal representatives provide evidence satisfactory to the Compensation Committee of their status as such.
An Option which does not lapse when the Participant leaves employment will be exercisable for six months from the date of leaving (or 24 months in the case of death) or, if later, from the date on which it Vests. The Compensation Committee may extend the period for exercise but not beyond the Final Exercise Date. The Option will lapse at the end of the exercise period or any earlier period in accordance with these rules.
A Participant will be treated as "leaving employment" only when they are no longer either an employee or a director of any Member of the Group and will not be treated as leaving if they recommence an employment or office with a Member of the Group within seven days.
Subject to rules 6.2 (Extent of Vesting) to 6.4 (Exchanging Awards rather than early Vesting), Awards will Vest under this rule 6 if:
Where an Award Vests under rule 6.1 (Early Vesting), it will Vest to the extent determined by the Compensation Committee, having regard to the extent to which any Performance Condition or other condition set under rule 2.9 (Conditions) has been satisfied to that date.
Unless the Compensation Committee decides otherwise, the number of Shares in respect of which it Vests will be reduced to reflect the portion of the pro-rating period (as defined in rule 5.3 (Exceptions to the general rule)) still to run after the date of Vesting.
Any Holding Requirement will cease to apply, as set out in paragraph 6(c) of Schedule 3.
Subject to rule 6.4 (Exchanging Awards rather than early Vesting):
as determined by the Company.
An Award will not Vest under rule 6.1 (Early Vesting) and a Vested Option will not be exercisable after an event described in rule 6.1 (Early Vesting) to the extent that:
6.4.1 an offer to exchange the Award is made and accepted by a Participant; or
6.4.2 the Compensation Committee, with the consent of the Acquiring Company, decides, before the person obtains Control or the court sanctions the scheme of arrangement, that the Award will be automatically exchanged.
Where an Award is to be exchanged under rule 6.4 (Exchanging Awards rather than early Vesting), the exchange will take place as soon as practicable after the relevant event and the Participant will be granted a new award in exchange for their existing Award. The new award:
If the Company is affected by a demerger (in whatever form), a special dividend or distribution (other than an ordinary dividend), delisting or other transaction, which, in the opinion of the Compensation Committee, might affect the current or future value of any Award, the Compensation Committee may decide that:
If the Company is affected by:
6.7.5 any other corporate event which the Compensation Committee considers might affect the current or future value of any Award,
the Compensation Committee may adjust the number, class and/or or identity of Shares comprised in an Award (and/or, in the case of an Option, the Option Price).
If this rule 6 (Transactions affecting the Company) applies to the Award, the Compensation Committee may determine that Malus and Clawback will no longer apply to the Award (or any new Award granted in exchange for it) or will be varied in its application to the Award.
In relation to any cash or Shares acquired pursuant to the Award prior to the relevant event, the Compensation Committee may determine that Malus and Clawback will no longer apply to the Award or will be varied in its application to the Award.
Restrictive Covenants, applicable to an Award or Shares that have been or will be acquired following Vesting of an Award, will continue to apply following the date that Awards Vest under any provision in this rule 6 (Transactions affecting the Company), unless the Compensation Committee determines otherwise.
An Award will be subject to the Restrictive Covenants.
Except as described in the rest of this rule 8, the Compensation Committee may, at any time, change the Plan, any Performance Condition or other condition set under rule 2.9 (Conditions) or the terms of any Award in any way (including changes which may be to the disadvantage of the Participant).
Except as provided in rule 8.3 (Exceptions to the requirement for shareholder approval), the Company must approve by ordinary resolution in general meeting any proposed change to the Plan or Award to the advantage of present or future Participants, which relates to the following:
The Compensation Committee may, without the approval of the Company in general meeting:
The Company must not grant an Award if the number of Shares issued and committed to be issued under that Award exceeds:
For the purposes of determining the limits in this rule 9.1:
Any notice or other document which has to be given to a person who is or will be eligible to be a Participant under or in connection with the Plan may be:
or, in either case, any other address that the Compensation Committee considers appropriate or communicated by any other electronic means that the Compensation Committee approves.
Any notice or other document which has to be given to the Company or other duly appointed agent under or in connection with the Plan may be delivered or sent by post to the registered office of the Company (or any other place that the Compensation Committee or duly appointed agent may from time to time decide and notify to Participants) or sent by e-mail to any e-mail address or by other electronic means notified to the Participant.
Notices sent by post will be deemed to have been given on the second day after the date of posting. However, notices sent by or to a Participant who is working overseas will be deemed to have been given on the seventh day after the date of posting. Notices sent by e-mail or fax, in the absence of evidence to the contrary, will be deemed to have been received on the day after sending.
The decision of the Compensation Committee on the interpretation of the Plan or in any dispute relating to an Award or matter relating to the Plan will be final and conclusive.
The Company will pay the costs of introducing and administering the Plan. The Company may require a Participant's employer to bear the costs in respect of an Award granted to that Participant.
Nothing in these rules or the terms of any Award will oblige the Company or any other person to make any remuneration payment or payment for loss of office which would be in breach of Chapter 4A of Part 10 of the Companies Act 2006 if the Company were incorporated in the United Kingdom. (The Chapter requires such payments to be within an approved remuneration policy or otherwise approved by shareholders.)
The Company will not be obliged to seek the approval of its shareholders in general meeting for any such payment but may make such changes as are necessary or desirable to the terms of any payment to ensure that it would not be in breach of that Chapter.
The Compensation Committee has the power, from time to time, to make or vary regulations for the administration and operation of the Plan.
This rule 9.9 governs the relationship between the Plan and a Participant's employment.
By participating in the Plan, the Participant consents to the holding and processing of personal data provided by the Participant to any Member of the Group, trustee or third party service provider, for all purposes relating to the operation of the Plan. These include, but are not limited to:
Notwithstanding the above, the basis for any processing of personal information about the Participant under the EU's General Data Protection Regulation (2016/679) ("GDPR") (or any successor laws, including its incorporation into UK law as the UK GDPR) is set out in the privacy notice provided to Participants when they access e-comp and not the consent referred to above. That notice also contains details about how the Participant's personal information is processed and the Participant's rights in relation to that information. The Participant has a right to review the notice.
All allotments, issues and transfers of Shares will be subject to any necessary consents under any relevant legislation or regulations for the time being in force in Jersey, the United Kingdom, the United States of America or elsewhere. The Participant will be responsible for complying with any requirements that they need to fulfil in order to obtain or avoid the need for that consent.
Any Shares acquired under the Plan are subject to the articles of association of the Company from time to time in force.
If and so long as the ordinary shares of the Company are listed on the Official List and traded on the London Stock Exchange, the Company will apply for listing of any ordinary shares issued under the Plan as soon as practicable.
If and so long as the ADSs of the Company are listed and traded on the New York Stock Exchange, the Company will apply for any necessary listing of any ADSs created for the purpose of satisfying Awards as soon as practicable.
The laws of England and Wales govern the Plan and all Awards and their construction. The courts of England and Wales have exclusive jurisdiction in respect of disputes arising under or in connection with the Plan or any Award.
"Acquiring Company" means the person or persons who obtain Control, the person who acquires Shares as a result of a transaction mentioned in rule 6.1 (Early Vesting) or any related company nominated by them.
"ADSs" means depositary instruments representing a beneficial holding in fully paid ordinary shares in the capital of the Company.
"Award" means a Conditional Award or an Option.
"Award Date" means the date set by the Compensation Committee for the Award under rule 2.4 (Terms to be set at grant) or, if no such date is set, the date on which the Award is granted.
"Business Day" means a day on which both the London Stock Exchange and the New York Stock Exchange are open for the transaction of business.
"Cash Value" means:
in either case taken on the Business Day before Vesting.
"Company" means WPP plc, a public limited company incorporated in Jersey with registered number 111714.
"Compensation Committee" means the board of directors of the Company or any person or persons to whom they may delegate any of their functions under the Plan from time to time or, where any discretion has to be exercised under rule 6 (Transactions affecting the Company), the people who comprised the Compensation Committee immediately before the transaction by virtue of which that rule applies.
"Conditional Award" means a conditional right to acquire Shares for free following Vesting which is granted under the Plan.
"Control" means the power of a person, or persons acting in concert, to secure that at least 50 per cent of the voting rights in relation to the Company's share capital are exercised in accordance with its or their wishes.
"Dealing Restrictions" means any restriction on dealing in securities imposed by statute, order, regulation, directive or any code adopted by the Company as varied from time to time.
"Directors' Compensation Policy" means, at any time, the directors' remuneration policy approved by the shareholders of the Company.
"Dividend Equivalent" means an entitlement to an amount referable to dividends on the number of Shares in respect of which the Award Vests or is exercised as described in rule 2.8 (Dividend Equivalents).
"Final Exercise Date" means the 10th anniversary of the date on which an Option is granted or any earlier date set under rule 2.4.8 (Terms to be set at grant).
"Holding Period" means the period during which a Holding Requirement applies.
"Holding Requirement" means a requirement that Shares be held during the Holding Period as described in Schedule 3.
"Holding Shares" means Shares which are subject to a Holding Requirement.
"London Stock Exchange" means London Stock Exchange plc or its successor.
"Malus and Clawback" means the malus and clawback provisions as set out in an Award agreement and/or in the WPP plc Group Malus and Clawback Policy (as amended from time to time) and "Malus" and "Clawback" will have the meanings given in the Award agreement and/or the WPP plc Malus and Clawback Policy, as the case may be.
and "Group" will be understood accordingly.
"Normal Vesting Date" means a date set by the Compensation Committee for Vesting of an Award under rule 2.4.4 (Terms to be set at grant).
"Official List" means the list maintained by the Financial Conduct Authority for the purposes of section 74(1) of the Financial Services and Markets Act 2000.
"Option" means a right to acquire Shares on exercise and payment of any Option Price granted under the Plan.
"Option Price" means the amount (which may be nil) payable on the exercise of an Option set by the Compensation Committee under rule 2.4.8 (Terms to be set at grant).
"Participant" means a person holding (or who previously held) an Award or their personal representatives.
"Performance Condition" has the meaning given in rule 2.9 (Conditions).
"Performance Period" means the period in respect of which a condition set under rule 2.9 (Conditions) is to be satisfied.
"Plan" means these rules known as the "WPP plc Executive Performance Share Plan" as changed from time to time.
"Regulatory Information Service" means a service that is approved by the Financial Conduct Authority as meeting the Primary Information Provider criteria and is on the list of Regulatory Information Services maintained by the Financial Conduct Authority.
"Restrictive Covenants" means the terms set out in Schedule 2 (Restrictive Covenants) to this Plan.
"Section 409A" means Section 409A of the United States Internal Revenue Code, including Treasury Regulations issued thereunder.
"Shares" means fully paid ordinary shares (including treasury shares) in the capital of the Company or ADSs.
"Subsidiary" means a company which is a subsidiary of the Company within the meaning of Articles 2 and 2A of the Companies (Jersey) Law 1991.
"Vesting" means:
"Vest", "Vested" and "unvested" will be understood accordingly.
The purpose of this Schedule 1 is to alter the provisions of the Plan solely for Awards granted to US Taxpayers to reflect the terms necessary or advisable for such Awards to qualify for an exemption from the requirements of Section 409A. References to the Plan, or to the rules, in the main rules of the Plan shall be interpreted to include this Schedule 1 in relation to US Taxpayers.
This Schedule 1 shall apply to all employees and Participants who are US Taxpayers. If a Participant becomes a US Taxpayer after grant of an Award under the Plan, then it will immediately be amended in a manner consistent with this Schedule 1.
References in this Schedule 1 to Awards granted to US Taxpayers shall include Awards held by a Participant who becomes a US Taxpayer after an Award is granted.
"Award Short-Term Deferral Period" means the period starting on the date that a Conditional Award (or portion thereof) first is no longer subject to a "substantial risk of forfeiture" for the purposes of Section 409A and ending on the 15th day of the third month following the end of the Taxable Year in which such Conditional Award first is no longer subject to the substantial risk of forfeiture;
"Code" means the US Internal Revenue Code of 1986, as amended.
"Option Short-Term Deferral Period" means the period starting on the date that an Option (or portion thereof) first is no longer subject to a "substantial risk of forfeiture" for the purposes of Section 409A and ending on the immediately following 31 December;
"Section 409A" means Section 409A of the Code and the Treasury Regulations promulgated and other official guidance issued thereunder, collectively;
"Taxable Year" means the calendar year, or, if later, the end of the taxable year of the Member of the Group that employs the US Taxpayer, in which the Conditional Award first is no longer subject to a substantial risk of forfeiture for the purposes of Section 409A;
"Treasury Regulations" means the regulations, including proposed or temporary regulations, promulgated under the Code.
"US" means the United States of America; and
"US Taxpayer" means an employee or Participant who is subject to US federal income taxation on the date on which an Award is granted, is expected to become subject to US federal income taxation following that date or does become subject to US federal income taxation following that date but before the date on which any part of the Award Vests.
3.1 Subject to paragraph 3.2 below, but notwithstanding any other provision of the Plan (including, but not limited to, rule 4.3 (Timing of Vesting – investigation), rule 4.5
(Consequences of Vesting for Conditional Awards), rule 4.7 (Delivery – investigation) and rule 5.3 (Exceptions to the general rule)), the satisfaction of a Conditional Award (or portion thereof) granted to a US Taxpayer, whether in Shares or in cash, shall be made no later than the end of the Award Short-Term Deferral Period.
then subject to rule 4.10 (responsibility for tax) and unless the Compensation Committee provides otherwise, the US Taxpayer may not transfer, assign, charge or create any other security interest over or otherwise dispose of the Shares or cash received from the exercise of the Option (or portion thereof) or any rights in respect thereof until the Option (or portion thereof) Vests. If after the end of the Option Short-Term Deferral Period, the Option (or portion thereof) does not Vest, then the Shares or cash received from the exercise of the Option (or portion thereof) which did not Vest will be immediately forfeited and the Participant must immediately pay the cash or transfer their interest in the Shares, for no consideration or nominal consideration, to any person (which may include the Company, where permitted) specified by the Compensation Committee.
Where there is to be an exchange of a US Taxpayer's Award pursuant to rule 6.4 (Exchanging Awards rather than early Vesting) and rule 6.5 (What happens when Awards are exchanged), the Compensation Committee shall attempt to structure the terms of the exchange and the new award such that neither the exchange nor the new award violate Section 409A.
applied to an Award, will not impose an additional, or extend the existing, substantial risk of forfeiture applicable to such Award for the purposes of Section 409A.
7.3 In the event of any conflict between an applicable provision of the Plan and an applicable provision of this Schedule 1 with respect to an Award granted to a US Taxpayer, the provision of this Schedule 1 shall apply.
Without limiting rule 4.10, each US Taxpayer is solely responsible and liable for the satisfaction of all taxes, penalties and interest that may be imposed on the US Taxpayer in connection with the Plan and/or this Schedule 1 (For Participants subject to Section 409A) or any Award, including any taxes, penalty and/or interest under Section 409A. No Member of the Group shall have any obligation to indemnify or otherwise hold the US Taxpayer harmless from any or all of such taxes, penalty or interest.
This Schedule 2 (Restrictive Covenants) sets out the Restrictive Covenants that will apply to a Participant if notified to the Participant following the grant of the Award.
By participating in the Plan, a Participant may profit from and participate in the equity value of the Company. The purpose of this Schedule 2 (Restrictive Covenants) is to protect the legitimate business interests of the Company and the Group.
By participating in the Plan, a Participant undertakes with the Company, on behalf of itself and as agent for each Relevant Group Company, that the Participant will not in any Relevant Capacity at any time during the Restricted Period:
Connecting or reconnecting to Clients, Suppliers or Prospects using Social Media during the Restricted Period may amount to a breach of paragraphs 1.1 to 1.10 of this Schedule 2 (Restrictive Covenants).
By participating in the Plan, a Participant agrees that the restrictions (whether taken individually or as a whole) in paragraph 1 of this Schedule 2 (Restrictive Covenants) are reasonable, having regard to the legitimate protectable interests of the Company and each Relevant Group Company, and that each such restriction is intended to be separate and severable. In the event that any restriction is held to be void but would be valid if part of its wording was deleted, that restriction will apply with whatever deletions are necessary to make it valid and effective.
By participating in the Plan, a Participant agrees that:
If there is any conflict between a paragraph in this Schedule 2 (Restrictive Covenants) and a rule of the Plan, or the terms of a Participant's employment contract, the paragraph in this Schedule 2 (Restrictive Covenants) will take precedence.
The definitions in the Plan shall have the same meaning in this Schedule 2 (Restrictive Covenants), unless expressly stated otherwise. For the purposes of this Schedule 2 (Restrictive Covenants) the following additional definitions will also apply:
"Client" means any Person with whom or which the Company or any Relevant Group Company has arrangements in place for the provision of any Restricted Business and with whom or which a Participant had material involvement or for whose business a Participant was responsible or about which a Participant acquired material Confidential Information, in the course of the Participant's office or employment, at any time during the Relevant Period;
"Competing Business" means any Person providing or proposing to provide any products or services which are the same as or materially similar to and competitive with any Restricted Business;
"Competitor Account" means any account, product or brand which competes with any Client's account, product or brand in respect of which a Participant had material dealings or responsibility on behalf of the Company or any Relevant Group Company or about which a Participant acquired material Confidential Information, during the course of the Participant's office or employment, at any time during the Relevant Period;
"Confidential Information" means trade secrets and confidential information;
"Effective Date" means the Termination Date or (if earlier) the date on which a Participant commences Garden Leave;
"Garden Leave" means any period during which the Company or Relevant Group Company exercises its discretion to require a Participant not to work;
"Key Individual" means any individual who was employed by the Company or any Relevant Group Company to provide services personally at the Effective Date and who, in the course of their duties, during the Relevant Period had material dealings with the Participant and either:
"Person" means any individual, firm, company or other entity;
"Prospect" means any Person who was at any time during the Relevant Period negotiating or discussing (which shall include for these purposes a pitch or presentation) with the Company or any Relevant Group Company the provision of any Restricted Business where a Participant was materially involved or had responsibility for such negotiations or discussions or acquired material Confidential Information in relation to such negotiations or discussions, in the course of the Participant's office or employment, at any time during the Relevant Period;
"Recognised Investment Exchange" means an investment exchange recognised by the Financial Conduct Authority under Part XVIII of the UK Financial Services and Markets Act 2000, such that a recognition order is in force in respect of it;
"Relevant Capacity" means either alone or jointly with another or others, whether as principal, agent, consultant, director, partner, shareholder, independent contractor, employee or in any other capacity, whether directly or indirectly, through any Person and whether for a Participant's own benefit or that of others (other than as a shareholder holding directly or indirectly by way of bona fide investment only, and subject to prior disclosure to the Company, up to 1% in nominal value of the issued share capital or other securities of any class of any company listed or dealt in on any Recognised Investment Exchange);
"Relevant Group Company" means any Member of the Group to which a Participant rendered services or for which a Participant had management or operational responsibility during the course of that Participant's office or employment at any time during the Relevant Period;
"Relevant Period" means the twelve-month period ending with the Effective Date;
"Restricted Business" means and includes any of the products or services provided by the Company or any Relevant Group Company at any time during the Relevant Period with which a Participant had a material involvement or about which a Participant acquired material Confidential Information at any time during the Relevant Period;
"Restricted Territory" means England and such other countries in which the Company and any Relevant Group Company provided any Restricted Business at the Effective Date;
"Social Media" means any online communication tool which facilitates the creation, publication, storage and/or exchange of user-generated content, including (but not limited to) Twitter, Skype, Facebook, Myspace, YouTube, Flickr, Linkedln, Wikis, Google+ and Tumblr;
"Supplier" means any Person who at any time during the Relevant Period provided products or services to the Company or any Relevant Group Company being a Person with whom a Participant had material dealings or for whom a Participant had responsibility or about whom a Participant acquired material Confidential Information, in the course of the Participant's office or employment, at any time during the Relevant Period;
"Target Business Entity" means any business howsoever constituted (whether or not providing a Restricted Business) which was at the Effective Date or at any time during the Relevant Period a business which the Company or any Relevant Group Company had entered into negotiations with or had approached or had identified as:
(i) a potential target with a view to its acquisition by the Company or any Relevant Group Company; and/or
(ii) a potential party to any joint venture with the Company or any Relevant Group Company,
in either case where such approach or negotiations or identity were known to a material degree by a Participant or about which a Participant acquired material Confidential Information, in the course of the Participant's office or employment, during the Relevant Period; and
"Termination Date" means the date on which the Participant ceases to be employed within the Group, as set out in rule 5.7 (What leaving employment means).
This Schedule will apply if the Compensation Committee determines that a Holding Requirement will apply to the Award.
3.1 Except as described below, the Participant will be entitled to vote (or give instructions as to voting) and to receive dividends and have all other rights of a shareholder in respect of the Holding Shares from the date the Shares are issued or transferred.
Rule 5 (Leaving Employment) will not apply to any Holding Shares during the Holding Period and the Holding Requirement will continue to apply after the Participant has left employment.
However, if the Participant leaves employment during the Holding Period in circumstances in which their employment could have been terminated without notice or otherwise due to the Participant's misconduct, the Holding Shares will be forfeited unless the Compensation Committee decides otherwise.
Where any Holding Shares are forfeited, the Participant must immediately transfer their interest in the Holding Shares, for no consideration or nominal consideration, to any person (which may include the Company, where permitted) specified by the Compensation Committee.
The Holding Period will end on earliest of the following:
Vesting) or which are exchanged under rule 6.4 (Exchanging Awards rather than early Vesting)); and
(d) any other date determined by the Compensation Committee.
At the end of the Holding Period, the restrictions relating to Holding Shares in this Schedule will cease to apply and the Holding Shares will be transferred to the Participant or as they may direct.
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