AGM Information • Apr 13, 2022
AGM Information
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Held at Goldman Sachs offices, Plumtree Court, 2 Stonecutter Street, EC4A 4AH on Friday, 20 May 2022 at 10.00 am
If you are in any doubt as to any aspect of the proposals referred to in this document or as to the action you should take, you should seek your own advice from an independent professional advisor.
If you have sold or otherwise transferred all your shares, please pass this document together with the accompanying documents to the person who arranged the sale or transfer so they can pass these to the person who now holds the shares.

I am writing to you with details of our first annual general meeting (the "AGM" or the "Meeting") to be held on Friday, 20 May 2022 at 10.00 am. The Notice of AGM which follows this letter (the "Notice"), sets out the business to be considered at the Meeting. A detailed explanation of the business to be conducted at the Meeting can found on pages 6 to 7 of this document.
We are holding the AGM at Goldman Sachs offices, Plumtree Court, 2 Stonecutter Street, EC4A 4AH. At present, we expect that it will be possible to allow shareholders to attend the AGM in person if they wish to. Those shareholders who are unable to attend in person can alternatively view our AGM live via a webcast.
We ask that any shareholders who do wish to attend the AGM in person to notify us in advance by emailing the Company Secretary at [email protected]. This is so we can ensure that the Meeting takes place in a manner which promotes the health and wellbeing of our shareholders and employees, as this is of paramount importance to us. In order to facilitate the attendance of shareholders, please note that additional guests (other than carers attending with shareholders) will not be permitted to attend. Given the timing of the meeting we will be serving tea and coffee ahead of the Meeting but no other refreshments will be available. If necessary, we may revise our AGM arrangements in the event of a material change in circumstances. We will communicate any changes in advance through our website, https://corporate.deliveroo.co.uk/, and where appropriate by announcement via a Regulatory News Service.
As set out in Note 1, only holders of ordinary shares (or their corporate representatives) are entitled to attend and vote at the AGM. Alternatively, shareholders can appoint a proxy to attend, speak and vote instead of them.
Shareholders will be able to watch the AGM live via the webcast. Shareholders can also ask questions ahead of time by sending an email to the Company Secretary at [email protected]. Answers to shareholder questions submitted ahead of the Meeting will be published on our website prior to the Meeting. Further details in relation to these arrangements including on how to join the webcast will be made available on the Group's website at https://corporate.deliveroo.co.uk/ prior to the AGM.
We ask that questions submitted ahead of the Meeting be sent no later than 10.00 am on Friday, 13 May 2022 and should include the shareholder's name and Shareholder Reference Number (as printed on the Proxy Form or available on their online account). We will collate the questions received and will endeavour to publish the answers in advance of the proxy voting deadline.
Please note that during the Meeting, shareholders participating through the webcast facility will not be able to ask questions or vote. Shareholders may ask questions ahead of the meeting (as set out above) and are asked to exercise their votes ahead of the Meeting by submitting their proxy electronically or by post, as explained below. Shareholders are also encouraged to appoint the Chair of the AGM to vote on their behalf.
Your votes are important and we recommend that you cast these in advance of the Meeting. To ensure that your vote is counted I encourage all shareholders to vote on the resolutions to be proposed at the AGM by appointing the Chair of the AGM as their proxy, using one of the following ways:
Institutional investors may also be able to appoint a proxy electronically via the Proxymity platform. Please go to www.proxymity.io.
The Chair of the AGM will then cast the votes for which they have been appointed as proxy and, once their results have been verified by our registrars, Equiniti, they will be published on our website, https://corporate.deliveroo.co.uk/ and released via a Regulatory News Service.
The deadline for appointing a proxy is 10.00 am on Wednesday, 18 May 2022. Please note that the deadline for shareholders holding their shares through a nominee, including the Deliveroo Nominee Service, will be earlier than this date and so those shareholders should check this with their nominee.
In accordance with the Company's Articles of Association and the UK Corporate Governance Code, all Directors will seek election at the AGM. Biographical details of all the Directors are set out on pages 72 to 74 of the 2021 Annual Report and Accounts and appear on the Company's website at https://corporate.deliveroo.co.uk/.
The Board is satisfied that each of the Directors proposed for election has the appropriate balance of skills, experience, independence and knowledge to enable them to fully and effectively discharge their duties and responsibilities as a director of a listed company and recommends them all for election.
Our Directors' Remuneration Report and Directors' Remuneration Policy ("Policy") (Resolutions 2 and 3) will be put to shareholders at the AGM. As set out in detail in our Directors' Remuneration Report starting on page 93 of the 2021 Annual Report, the Remuneration Committee has sought to ensure that our remuneration framework is flexible and competitive so that we can attract and retain the best, highly skilled talent particularly, engineering and technology talent, as this is critical to us achieving our strategic objectives.
Your Board believes that the resolutions contained in the Notice promote the success of the Company and are in the best interests of the Company and its stakeholders as a whole. Accordingly, the Directors unanimously recommend that you vote in favour of all resolutions, as they intend to do so in respect of their own holdings.
Yours sincerely,
Chair 13 April 2022
Notice is hereby given that the first Annual General Meeting (the "AGM" or the "Meeting") of Deliveroo Plc (the "Company") will be held at 10.00 am on Friday, 20 May 2022 at Goldman Sachs offices, Plumtree Court, 2 Stonecutter Street, EC4A 4AH, to consider and, if thought fit, to pass the following resolutions.
Resolutions 1 to 16 (inclusive) will be proposed as ordinary resolutions and Resolutions 17 to 20 (inclusive) will be proposed as special resolutions.
provided that the aggregate amount of any such donations and expenditure shall not exceed £100,000 during the period commencing on the date of passing of this resolution and ending at the earlier of the conclusion of the Company's next annual general meeting to be held in 2023 and 19 August 2023.
Words and expressions defined for the purpose of the Act shall have the same meanings in this resolution.
and so that the Directors may impose any limits or restrictions and make any arrangements which they consider necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory, or any matter whatsoever,
provided that this authority shall apply (unless previously renewed, varied or revoked by the Company in a general meeting) until the conclusion of the Company's annual general meeting to be held in 2023 (or, if earlier, 19 August 2023); and
II. subject to the limits set out in paragraph 16(I) above, make an offer or agreement which would, or might, require shares to be allotted, or rights to subscribe for or convert any security into shares to be granted, after expiry of this authority and the Directors may allot shares and grant rights in pursuance of that offer or agreement as if the authority had not expired.
That, subject to the passing of Resolution 16, the Directors be hereby generally empowered pursuant to sections 570 and 573 of the Act to allot equity securities (within the meaning of the Act) for cash under the authority given by that resolution and/or to sell shares held by the Company as treasury shares for cash as if section 561 of the Act did not apply to any such allotment or sale, provided that this power shall be limited to:
i. the allotment of equity securities and sale of treasury shares for cash in connection with an offer of, or invitation to apply for, equity securities (but in the case of the authority granted under Resolution 16(I)(ii) by way of a rights issue only) to:
and so that the Directors may impose any limits or restrictions and make any arrangements which they consider necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory, or any matter whatsoever;
ii. in the case of the authority granted under Resolution 16(I)(i), such authority shall be limited to the allotment (otherwise than under paragraph (i) above) of equity securities or sale of treasury shares for cash up to an aggregate nominal amount of £463,931; and
Such power shall apply until the conclusion of the Company's annual general meeting to be held in 2023 (or, if earlier, 19 August 2023) but, during this period, the Company may make offers and enter into agreements which would or might require equity securities to be allotted (and treasury shares to be sold) after the power ends, and the Directors may allot equity securities (and sell treasury shares) under any such offer or agreement as if such power had not expired.
Rights most recently published by the Pre-Emption Group prior to the date of the notice of the AGM (the "PEG Principles"); and
ii. apply until the conclusion of the Company's annual general meeting to be held in 2023 (or, if earlier, 19 August 2023) but, during this period, the Company may make offers and enter into agreements which would or might require equity securities to be allotted (and treasury shares to be sold) after the power ends, and the Directors may allot equity securities (and sell treasury shares) under any such offer or agreement as if such power had not expired.
By Order of the Board
Company Secretary 13 April 2022
Registered office: The River Building, Level 1 Cannon Bridge House, 1 Cousin Lane, London, United Kingdom, EC4R 3TE
Registered in: England and Wales, No. 13227665
The Board asks that shareholders receive the Strategic report, Directors' report, and the audited accounts for the financial year ended 31 December 2021, together with the report of the auditor.
All quoted companies (as defined in the Act) are required to put their Directors' Remuneration Report to shareholders annually (Resolution 2). This can be found on pages 93 to 130 of the 2021 Annual Report and sets out details of payments made to Directors in the year to 31 December 2021. The Directors must include specific information within the Directors' Remuneration Report in accordance with applicable regulations and the Directors' Remuneration Report has been prepared accordingly. The vote on the Directors' Remuneration Report is advisory in nature. Accordingly, payments made or promised to Directors will not have to be repaid, reduced or withheld in the event that this resolution is not passed.
Resolution 3 seeks shareholder approval for the Directors' Remuneration Policy (the "Policy"), which is set out on pages 102 to 119 of the 2021 Annual Report. It sets out the Company's policy on remuneration and potential payments to Directors going forward. If the Policy is approved, the Company will not be able to make a remuneration payment to a current or prospective Director or a payment for loss of office to a current or past Director unless that payment is in accordance with the Policy or has been approved separately by a resolution of the shareholders by way of an amendment to the Policy.
The vote on the Policy is binding on the Company. If approved, the Policy will remain in effect for the next three years effective from the date of this AGM, except in the event that a change of policy is proposed or the advisory vote on the Remuneration report is not passed in any year subsequent to the approval of the policy.
Resolutions 4 to 12 deal with the election of Directors in accordance with the requirements of the Company's Articles of Association and the UK Corporate Governance Code.
Biographical details of all the Directors can be found in the 2021 Annual Report on pages 72 to 74 and on the Company's website: https://corporate.deliveroo.co.uk/.
Additional information is included on page 75 of the 2021 Annual Report about the independence of the independent Non-Executive Directors. The Board is satisfied that each of the Directors proposed for election has the appropriate balance of skills, experience, independence and knowledge to enable them to fully and effectively discharge their duties and responsibilities as a director of a listed company.
On the recommendation of the Audit and Risk Committee, the Board proposes in resolution 13 that Deloitte be appointed as auditor of the Company.
Resolution 14 proposes that the Audit and Risk Committee be authorised to determine the level of the auditor's remuneration. In effect, the Audit Committee will consider and approve the audit fees on behalf of the Board in accordance with the Competition and Markets Authority Audit Order.
This resolution seeks authority from shareholders for the Company and its subsidiaries to make donations to UK or EU political parties, other political organisations or independent electoral candidates, or to incur UK or EU political expenditure. It is the Company's policy not to make donations to political parties and the Company has no intention of altering this policy. However, the definitions in the Act of 'political donation', 'political organisation' and 'political expenditure' are broadly drafted. In particular, they may extend to bodies such as those concerned with policy review, law reform, representation of the business community and special interest groups, which the Company and its subsidiaries may wish to support. Accordingly, the Company is seeking this authority to ensure that it does not inadvertently commit any breaches of the Act through the undertaking of routine activities which would not normally be considered to result in the making of political donations. The aggregate amount of expenditure permitted by this authority will be capped at £100,000.
This authority will expire at the earlier of the conclusion of the Company's next annual general meeting to be held in 2023 and 19 August 2023.
Resolution 16(I)(i) would give the Directors the authority to allot ordinary shares (or grant rights to subscribe for or convert any securities into ordinary shares) up to a maximum nominal amount equal to £3,092,874 (representing approximately 618,574,938 ordinary shares). This amount represents approximately one-third of the issued ordinary share capital (excluding treasury shares) of the Company as at 1 April 2022, being the latest practicable date prior to publication of this Notice.
Resolution 16(I)(ii) would give the Directors the authority to allot ordinary shares (or grant rights to subscribe for or convert any securities into ordinary shares) up to an aggregate nominal amount equal to £6,185,749 (representing approximately 1,237,149,876 ordinary shares), in relation to a pre-emptive offer to existing shareholders by way of a rights issue (with exclusions to deal with fractional entitlements to shares and overseas shareholders to whom the rights issue cannot be made due to legal and practical problems). This amount represents approximately two-thirds of the issued ordinary share capital (excluding treasury shares) of the Company as at 1 April 2022, being the latest practicable date prior to publication of this Notice. This part of Resolution 16 provides that where the holders(s) of Class B Shares have consented to a variation or abrogation of the rights attaching to the Class B Shares in accordance with the Articles of Association of the Company, the authority to allot can be to holders of Class A Shares only (in proportion (as nearly as practicable) to their existing holdings).
The Directors have no current plans to issue shares other than in connection with employee share schemes. As at 1 April 2022, the Company does not hold any shares in treasury.
Resolution 17 would give the Directors the authority to allot ordinary shares (including any ordinary shares which the Company elects to hold in treasury) for cash without first offering them to existing shareholders in proportion to their existing shareholdings.
This authority would be limited to allotments or sales in connection with rights issues or other pre-emptive offers, or otherwise up to an aggregate maximum nominal amount of £463,931 (representing approximately 92,786,241 ordinary shares). This aggregate nominal amount represents approximately 5% of the issued ordinary share capital of the Company as at 1 April 2022, the latest practicable date prior to publication of this Notice. In respect of this aggregate nominal amount, the Directors confirm their intention to follow the provisions of the PEG Principles regarding cumulative usage of pre-emption disapplication authorities within a rolling three-year period where the PEG Principles provide that usage in excess of 7.5% of the issued ordinary share capital of the Company should not take place without prior consultation with shareholders.
The authority granted by Resolution 18 is in addition to the authority granted by Resolution 17. It is limited to the allotment of shares for cash up to an aggregate nominal value of £463,931 (which includes the sale on a non-pre-emptive basis of any shares held in treasury), which represents approximately a further 5% of the issued ordinary share capital of the Company as at 1 April 2022, being the latest practicable date prior to publication of this Notice. This further authority may only be used for an allotment of shares for cash for the purposes of financing (or refinancing, if the waiver is used within six months of the original transaction) a transaction which the Directors determine to be an acquisition or other capital investment of a kind contemplated by the PEG Principles.
The authority sought under these resolutions is a standard authority taken by most listed companies each year. The Directors consider that it is in the best interests of the Company and its shareholders generally that they should have the flexibility conferred by the above authorities to make small issues of shares for cash (on a pre-emptive or, where appropriate, a non-pre-emptive basis) as suitable opportunities arise, although they have no present intention of exercising any of these authorities.
If the resolutions are passed, the authorities sought under Resolutions 16, 17 and 18 will expire on the conclusion of the AGM to be held in 2023 (or, if earlier, 19 August 2023).
This resolution seeks shareholder approval for the Company to make market purchases of up to 185,572,481 Class A Shares, being approximately 10% of the issued share capital (excluding treasury shares) as at 1 April 2022 and specifies the minimum and maximum prices at which the Class A Shares may be bought.
In certain circumstances it may be advantageous for the Company to purchase its own shares and the Directors consider it to be desirable for the general authority to be available to provide flexibility in the management of the Company's capital resources. Purchases of the Company's own shares will be made if to do so would be in the best interests of the Company and of its shareholders generally and would result in an increase in earnings per share.
The Company may either retain any of its own shares which it has purchased as treasury shares with a view to possible use at a future date or cancel them. Holding the shares as treasury shares gives the Company the ability to use them quickly and cost-effectively and would provide the Company with additional flexibility in the management of its capital base. No dividends will be paid on, and no voting rights will be exercised in respect of, treasury shares.
The total number of awards and options to subscribe for Class A Shares outstanding as at 1 April 2022 (being the latest practicable date prior to the publication of this Notice), was 120,577,924 representing approximately 6.50% of the issued share capital (excluding treasury shares) at that date. If the authority being sought under this resolution was utilised in full, the outstanding awards and options would represent approximately 7.22% of the issued share capital as at 1 April 2022.
This authority will expire at the conclusion of the AGM to be held in 2023 (or, if earlier, 19 August 2023).
It is the Company's current intention that, of any shares repurchased under this authority, sufficient shares will be held in treasury to meet the requirements, as they arise, of the Company's share incentive arrangements, with the remainder being cancelled.
Pursuant to section 307(A) of the Act, as amended, the notice period required for all general meetings of the Company is 21 clear days, although shareholders can agree to approve a shorter notice period for general meetings that are not annual general meetings, which cannot however be less than 14 clear days. Annual general meetings will continue to be held on at least 21 clear days' notice. The shorter notice period would not be used as a matter of routine, but only where the flexibility is merited by the business of the general meeting to be held and is thought to be to the advantage of shareholders as a whole. The Company undertakes to meet the requirements for electronic voting in the Act before calling a general meeting on 14 clear days' notice. Shareholder approval will be effective until the Company's next AGM (or, if earlier, 19 August 2023).
The AGM will take place at 10.00 am on Friday, 20 May 2022 at Goldman Sachs offices, Plumtree Court, 2 Stonecutter Street, EC4A 4AH.
At present, we expect that shareholders will be able to attend the AGM in person if they wish to. Alternatively, shareholders can view our AGM live via the webcast.
Should circumstances change such that we consider that it is no longer possible for any shareholders to attend the Meeting in person or in the event that the venue is no longer appropriate, we will notify shareholders via the issuance of a Regulatory News Service announcement to the London Stock Exchange and on our website. Please monitor our website for any updates to the arrangements of the AGM.
We encourage shareholders to watch the AGM via our live webcast. Please note that if you do wish to attend the Meeting in person, we ask that you register your intention to attend in advance of the Meeting by emailing the Company Secretary at [email protected]. As set out in Note 1, only holders of ordinary shares (or their corporate representatives) are entitled to attend and vote at the AGM. Alternatively, shareholders can appoint a proxy to attend, speak and vote instead of them. Informing us of your planned attendance (or that of your proxy) will allow us to ensure that the Meeting takes place in a manner which promotes the health and wellbeing of our shareholders and employees, as this is of paramount importance to us.
In order to be able to facilitate the attendance of shareholders, please note that additional guests (other than carers attending with shareholders) will not be permitted to attend. Given the timing of the meeting we will be serving tea and coffee ahead of the Meeting but no other refreshments will be available.
For personal safety and security reasons there may be checks and searches conducted. Recording equipment, cameras or other items that might interfere with the good order of the Meeting will not be permitted in the room. Mobile phones must be turned off or be on silent during the Meeting.
The Meeting will be filmed for webcast purposes. If you attend the Meeting in person, you may be included in the webcast. By attending the Meeting, you consent to being filmed.
Shareholders will be able to watch the AGM live via the webcast. Shareholders can also ask questions ahead of the Meeting by sending an email to the Company Secretary at [email protected]. Answers to shareholder questions submitted ahead of the Meeting will be published on our website prior to the Meeting. Further details in relation to these arrangements including on how to join the webcast will be made available on the Group's website at https://corporate.deliveroo.co.uk/ prior to the AGM.
We ask that questions submitted ahead of the Meeting be sent no later than 10.00 am on Friday, 13 May 2022 and should include the shareholder's name and Shareholder Reference Number (as printed on the Proxy Form or available on their online account). We will collate the questions received and will endeavour to publish the answers in advance of the proxy voting deadline. We reserve our right to group our answers in accordance with the themes from shareholders' questions.
Shareholders can follow the AGM by watching our live webcast which will commence at 10.00 am on Friday, 20 May 2022. Details on how to join the webcast will be made available on the Group's website at https://corporate.deliveroo.co.uk/ prior to the AGM. Please note that during the Meeting, shareholders participating through the webcast facility will not be able to ask questions or vote. Viewing the live webcast will not constitute formal attendance at the AGM and so shareholders who view the webcast will not form part of the quorum of the Meeting. Shareholders wishing to vote on the day will need to attend the AGM in person or by proxy.
Shareholders are encouraged to register their votes in advance by appointing the Chair of the AGM as their proxy and giving their voting instructions. This will ensure that your vote is counted even if attendance at the Meeting is restricted or if you or any other proxy you might appoint are unable to attend in person.
In order to vote on the resolutions being proposed at the AGM, you will need to appoint a proxy; details on how to do this can be found in notes 2 to 6 on page 10. To be valid, Proxy Cards and CREST Proxy Instructions must be received by 10.00 am on Wednesday, 18 May.
Please note that proxy votes can only be submitted via paper Proxy Cards returned to the address stated in the notes on page 10, electronically via sharevote.co.uk or shareview.co.uk or via CREST or Proxymity.
Proxy votes cannot be submitted via any other means of communication, unless expressly permitted by Deliveroo or Equiniti.
The return of a completed Proxy Card or CREST Proxy Instruction will not prevent you from attending the AGM and voting in person if you wish to do so.
Each of the resolutions to be put to the Meeting will be voted on by a poll and not by a show of hands. A poll reflects the number of voting rights exercisable by each shareholder and so the Directors consider it a more democratic method of voting. The results will be published on the Company's website and notified to the Financial Conduct Authority once the votes have been verified.
For further details relating to the voting and participation rights of shareholders, please refer to the Company's Articles of Association, copies of which are available on the Company's website at https://corporate.deliveroo.co.uk/.
Under the Articles, if the Board considers that it is impractical or unreasonable for any reason to hold the AGM at the time, date or place specified in this Notice, it may move and/or postpone the AGM to another time, date and/or place with, if appropriate, similar or equivalent facilities for attendance and participation. Similarly, if a quorum is not present within 5 minutes (or such longer time not exceeding 30 minutes as the Chair decides) after the time fixed for the start of the AGM, or if during the AGM such a quorum ceases to be present, the Meeting will be adjourned to such other day (being not less than 10 days and no more than 28 days, after the date of the AGM) and at such other time and/or place as the Chair decides. The adjourned meeting shall be dissolved if a quorum is not present within 15 minutes after the time appointed for holding the adjourned meeting.
Equiniti can help with shareholding queries and can provide you with a copy of the 2021 Annual Report. Their contact details are on page 10. Alternatively, the 2021 Annual Report and this Notice are available at https://corporate.deliveroo.co.uk/.
The River Building, Level 1 Cannon Bridge House, 1 Cousin Lane, London, EC4R 3TE
corporate.deliveroo.co.uk
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