Pre-Annual General Meeting Information • Jan 28, 2022
Pre-Annual General Meeting Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt as to the action you should take, you are recommended to seek your own independent financial advice from your stockbroker, solicitor, accountant, bank manager or other independent adviser authorised under the Financial Services and Markets Act 2000 if you are in the United Kingdom or, if not, from another appropriately authorised independent financial adviser.
If you have recently sold or transferred all of your shares in Gresham House Renewable Energy VCT 1 plc (the "Company") please forward this document, together with the accompanying documents, as soon as possible either to the purchaser or transferee or to the person who arranged the sale or transfer so they can pass these documents to the purchaser or transferee.
(Incorporated and registered in England and Wales with registered number 07378392)
Please find enclosed the notice of the Annual General Meeting (the "Notice of AGM") of the Company to be held on Wednesday, 23 March 2022 at 11.00 a.m. at the offices of Gresham House at 80 Cheapside, London, EC2V 6EE (the "Annual General Meeting" or "AGM").
In case restrictions due to the COVID‐19 pandemic are re‐instated and it is not possible for Shareholders to attend the AGM in person, Shareholders are encouraged to vote on the resolutions to be proposed at the AGM in advance. In order to ensure that your votes are registered, Shareholders are strongly advised to vote through the Registrar's online voting facility or by form of proxy. Shareholders who hold their shares through an investment platform or other nominee service are encouraged to contact their investment platform provider or nominee as soon as possible to arrange for votes to be lodged on their behalf.
You may submit your proxy electronically using the Share Portal service at www.signalshares.com. Shareholders can use this service to vote or appoint a proxy online. Votes lodged through the online facility must be received by the Registrar not later than 11.00 a.m. on Monday 21 March 2022. Shareholders will need to use the unique personal identification Investor Code ("IVC") printed on your share certificate.
Alternatively, the form of proxy accompanying this document may be completed and delivered, in accordance with the instructions printed on it, to the Company's Registrars Link Group at PXS 1, 10th Floor, Central Square, 29 Wellington Street, Leeds LS1 4DL no later than 11.00 a.m. on Monday, 21 March 2022.
Dear Shareholder
I am pleased to invite you to our eleventh Annual General Meeting. The AGM will be held at 11.00 a.m. on Wednesday, 23 March 2022 at the offices of Gresham House at 80 Cheapside, London, EC2V 6EE.
Full details of the meeting and the resolutions that will be put to Shareholders are set out in the enclosed Notice of Annual General Meeting.
The Company has published its Annual Report & Financial Statements for the year ended 30 September 2021 ("the Annual Report"). The Annual Report is available on the Company's website at https://greshamhouse.com/real‐ assets/new‐energy/gresham‐house‐renewable‐energy‐vct‐1‐plc/ and a copy is enclosed herewith for those holders that elected to receive a hard copy.
Further details on how Shareholders can vote in advance of the AGM are set out below.
The Board has concluded that Shareholders may attend the AGM in person for this financial year, but this will be subject to the prevailing rules and Government guidance on the day of the meeting. The Board urges Shareholders to take account of the Government regulations in force on the day of the AGM and to consider their own personal circumstances before attending the AGM in person. The Board reserves the right to restrict in‐person attendance at the AGM, should this be required under the relevant rules or Government guidance.
A member entitled to attend, speak and vote at this meeting may appoint a proxy or proxies to attend and vote on their behalf. A proxy need not also be a member of the Company, however Shareholders who wish to appoint a proxy are encouraged to appoint the Chairman of the AGM as their proxy in case restrictions due to the COVID‐19 pandemic are re‐instated and the attendance of third parties is restricted. Subject to the prevailing rules and Government guidance at the time of the AGM, the return of a completed proxy form or other instrument of proxy will not prevent you attending the AGM and voting in person if you wish.
For Shareholders wishing to follow the AGM proceedings but choosing not to attend, we will be able to welcome you through conferencing software. To register, Shareholders can click here: https://greshamhouse.com/gresham‐ house‐renewable‐vcts‐agm‐registration/. All voting on the resolutions will be conducted by a poll. For technological reasons, Shareholders viewing the meeting via conferencing software will not be able to vote on the polls and we therefore encourage all Shareholders, and particularly those who cannot attend physically, to exercise their votes in advance of the meeting.
The live stream of the AGM will include a facility for questions to be submitted. However, in order to cover as many questions as possible, it would be appreciated if Shareholders submit their questions to the Board before the meeting. Shareholders are invited to submit questions via email at [email protected] or by contacting Gresham House Investor Relations by telephone on 020 7382 0999 by no later than 11.00 a.m. on Monday, 21 March 2022.
If Shareholders wish to submit more than two questions or comments, they are requested to indicate their two highest priority questions or comments and further questions will be considered if time permits. Questions and comments may be moderated to avoid repetition and to make them more concise. There may not be sufficient time available to address all the comments and questions raised during the meeting. Please note that individual responses will not be sent to Shareholders.
As is the case in respect of questions raised by Shareholders using the live link described above, the Company will not answer questions if (a) to do so would involve the disclosure of confidential information (b) the answer has already been given on a website in the form of an answer to a question, or (c) it is undesirable or not considered by the Board to be in the interests of the Company to do so.
If there are any changes to the arrangements for the AGM as set out in this Notice, the Company will update shareholders via the Company's website, and, if appropriate, through an announcement on the London Stock Exchange.
If restrictions due to the COVID‐19 pandemic are reinstated, Shareholders may not be able to vote on the day of the AGM and are encouraged to vote on the resolutions to be proposed at the AGM in advance. If you would like to vote on the resolutions, you can appoint a proxy by logging on to www.signalshares.com to vote and selecting the "proxy voting" link. You can also appoint a proxy by lodging a proxy appointment through the CREST Proxy Voting Service or alternatively, the form of proxy accompanying this document may be completed, signed and returned, in accordance with the instructions printed on it, to the Company's Registrar at Link Group PXS1, 10th Floor, Central Square, 29 Wellington Street, Leeds LS1 4DL as soon as possible, but in any event it must be received by no later than 11.00 a.m. on Monday 21 March 2022. Further hard copy proxy forms can be requested by contacting the Registrar on 0371 664 0391 or via email [email protected].. Calls are charged at the standard geographic rate and will vary by provider. Calls outside the United Kingdom will be charged at the applicable international rate. Lines are open between 9.00 a.m. – 5.30 p.m., Monday to Friday excluding public holidays in England and Wales.
Your Directors are of the opinion that all resolutions which are to be proposed at the AGM are in the best interests of the Company and its Shareholders as a whole and therefore unanimously recommend that you vote in favour of the resolutions as they intend to do in respect of any shares which they beneficially own.
Yours faithfully
Gill Nott Chairman 27 January 2022
NOTICE IS HEREBY GIVEN that the eleventh Annual General Meeting of Gresham House Renewable Energy VCT 1 plc (the "Company") will be held at 11.00 a.m. on Wednesday 23 March 2022 at the offices of Gresham House at 80 Cheapside, London, EC2V 6EE (the "Annual General Meeting" or "AGM") for the transaction of the following business:
As Ordinary Business, to consider and, if thought fit, pass the following resolutions which will be proposed as Ordinary Resolutions:
As Special Business, to consider and, if thought fit, pass the following resolution:
By order of the Board
JTC (UK) Limited Company Secretary Gresham House Renewable Energy VCT 1 PLC
Registered office: The Scalpel, 18th Floor 52 Lime Street London EC3M 7AF
Dated: 27 January 2022
The revocation notice must be received by the Registrar not less than 48 hours (excluding non‐working days and public holidays in England and Wales) before the time appointed for holding the meeting or any adjourned meeting.. If a member attempts to revoke his or her proxy appointment but the revocation is received after the relevant deadline then, subject to Note (f) directly below, the proxy appointment will remain valid.
(f) You may submit your proxy electronically using the Share Portalservice at www.signalshares.com. Shareholders can use this service to vote or appoint a proxy online. The same voting deadline of 48 hours (excluding non‐ working days and public holidays in England and Wales) before the time of the meeting applies. Shareholders will need to use the unique personal identification Investor Code ("IVC") printed on your share certificate. If you need help with voting online, please contact our Registrar, Link Group on 0371 664 0391 or via email at [email protected]. Calls are charged at the standard geographic rate and will vary by provider. Calls outside the United Kingdom will be charged at the applicable international rate. Lines are open between 9.00 a.m. – 5.30 p.m., Monday to Friday excluding public holidays in England and Wales.
(g) CREST members who wish to appoint a proxy or proxies by utilising the CREST electronic proxy appointment service may do so for the AGM and any adjournment(s) of it by using the procedures described in the CREST Manual (available from https://www.euroclear.com/site/ public/EUI). CREST Personal Members or other CREST sponsored members, and those CREST members who have appointed a voting service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf. In order for a proxy appointment made by means of CREST to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with Euroclear UK & International Limited's ("EUI") specifications and must contain the information required for such instructions, as described in the CREST Manual. The message, regardless of whether it constitutes the appointment of a proxy or is an amendment to the instruction given to a previously appointed proxy must, in order to be valid, be transmitted so as to be received by the Company's Registrar (ID: RA10) no later than 48 hours (excluding non‐working days) before the time of the Annual General Meeting or any adjournment thereof. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the Company's Registrar is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that EUI does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his/her CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time.
In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections ofthe CREST Manual concerning practical limitations of the CREST system and timings. The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
a member of the Company who has nominated the Nominated Person to have information rights (a "Relevant Shareholder") to be appointed (or to have someone else appointed) as a proxy. Alternatively, if Nominated Persons do not have such a right, or do not wish to exercise it, they may have a right under such an agreement to give instructions to the Relevant Shareholder as to the exercise of voting rights. The main point of contact in terms of a Nominated Person's investment in the Company remains the Relevant Shareholder (or, perhaps, the Nominated Person's custodian or broker) and a Nominated Person should continue to contact them (and not the Company) regarding any changes or queriesrelating to the Nominated Person's personal details and interest in the Company (including any administrative matters). The only exception to this is where the Company expressly requests a response from the Nominated Person.
For use at the Annual General Meeting of the above named Company to be held at 11.00 a.m. on 23 March 2022 at the offices of Gresham House at 80 Cheapside, London, EC2V 6EE and at any adjournment thereof (the "Annual General Meeting" or "AGM").
I/We*(in BLOCK CAPITALS) ……………………………………………………..........................………….……………………….….................... of .……………………………………………………………………………………….………………………………………………………………………............... being the holder(s)* of Ordinary Shares of 0.1p each/ A Shares of 0.1p each in the above‐named Company, hereby appoint the Chairman of the meeting (see Note 3)
or ………………………………………………...……………………………………………………………………………………………...…………………............... of .……………………………………………………………………………………………………………………………………………………….…………….............
as my/our* proxy to exercise my/our* rights in respect of the aforementioned shares to attend, speak and vote on my/our* behalf at the AGM or at any adjournment thereof.
I/We* desire to vote on the resolutions as indicated in the appropriate column below.
Please indicate with an "X" in the appropriate box opposite each resolution how you wish your vote to be cast.
Details of the resolutions are set out in the Notice of the Annual General Meeting.
| ORDINARY BUSINESS | FOR | AGAINST | WITHELD |
|---|---|---|---|
| 1. To receive and adopt the Directors' Report and Accounts. | |||
| 2. To approve the Directors' Remuneration Report. | |||
| 3. To re‐appoint BDO LLP as the Company's auditor to hold office from the | |||
| conclusion of this meeting until the conclusion of the next annual general | |||
| meeting at which accounts are laid before the Company. | |||
| 4. To authorise the Directors to determine the auditor's remuneration. | |||
| 5. To re‐elect Gill Nott as a Director. | |||
| 6. To re‐elect Duncan Grierson as a Director. | |||
| SPECIAL BUSINESS | |||
| 7. THAT a general meeting, other than an annual general meeting, may be | |||
| called on not less than 14 clear days' notice provided that this authority | |||
| shall expire at the conclusion of the Company's next annual general | |||
| meeting. |
Signature(s)*…………………............................................................... Date …....…………………............
* Delete as appropriate
PLEASE RETURN TO LINK GROUP IN THE PRE‐PAID ENVELOPE PROVIDED
To direct your proxy how to vote on the resolutions, mark the appropriate box with an 'X'. If you mark 'X' in more than one box, this Form of Proxy will be invalid. To abstain from voting on a resolution,select the relevant "withheld" box. A vote withheld is not a vote in law, which means that the vote will not be counted in the calculation of votes for or against the resolution. If no voting indication is given, the proxy will vote or abstain from voting at his or her discretion. The proxy will vote (or abstain from voting) as he orshe thinksfit in relation to any other matter which is put before the Annual General Meeting.
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