AGM Information • Aug 20, 2021
AGM Information
Open in ViewerOpens in native device viewer
This document is important and requires your immediate attention. If you have any doubts about the action you should take, you should consult your stockbroker, bank manager, solicitor, accountant, or other professional independent adviser authorised under the Financial Services and Markets Act 2000. If you have sold or otherwise transferred all of your shares, please pass this document and its enclosures to the stockbroker or other agent through whom the sale was effected, fortransmission to the purchaser or transferee.
The following document gives notice that the Annual General Meeting ('AGM') of Diageo plc (the 'Company') will be held at etc.venues St Paul's, 200 Aldersgate, London EC1A 4HD on Thursday, 30 September 2021 at 2:30 pm. As noted below, the AGM will be held as a hybrid meeting and we encourage our shareholders to take advantage of this and participate electronically.
As always, your vote is important to us and we encourage you to vote by completing and submitting a proxy form or by voting electronically in accordance with the instructions on pages 12 to 14.
As you will recall, last year due to Covid-19, we held a closed AGM due to public health guidance and as permitted under legislation in force at the time with the minimum quorum of shareholders (comprising Diageo management) to conduct the functional business of the AGM. The health of our shareholders, employees and others involved in the AGM remains of paramount importance to us. However, it is also very important to us to be able to engage effectively with our shareholders, whatever restrictions may be in place at the time of our AGM. Therefore, I am pleased to report that we will for the first time be holding this year's AGM as a hybrid, combined physical and electronic meeting, enabling shareholders to participate in the AGM, submit questions and vote on resolutions without being physically at the meeting via a live webcast using the Lumi platform.
We encourage shareholders to participate in the AGM through the online Lumi platform, which can be accessed by following the instructions on pages 17 to 19. Shareholders attending the meeting electronically will be able to view me, the Chief Executive, the Chief Financial Officer, other Directors and the Company Secretary conduct the business of the meeting and can submit questions and vote during the meeting as if they were attending in person. We are also providing a telephone line as detailed on page 19 to enable shareholders to ask questions of the Board relating to the business of the meeting orally during the AGM. Shareholders will also be able to submit such questions in advance of the AGM by sending them via email to [email protected].
The physical part of the meeting will be held in accordance with Government guidelines in effect at the time of the AGM. Notwithstanding such guidelines and in order to minimise public health risks, guests will not be permitted to attend the AGM, with the exception of carers of shareholders, refreshments will not be served before or after the AGM and Directors will not be available to circulate with shareholders following the AGM.
If you wish to attend the AGM in person, you are asked to please register your intention to attend by emailing [email protected] by 28 September 2021. Whilst not a legal requirement, pre-registration would greatly assist us in planning and implementing arrangements for this year's AGM in light of the likely continuing Covid-19 pandemic.
We will continue to closely monitor any developments in public health guidance and legislation issued by the UK Government in relation to Covid-19. Should it become necessary or appropriate to revise the current arrangements for the AGM, details of any such changes will be made available on www.diageo.com and via a stock exchange announcement, as required by our articles of association. Notice of the business to be transacted at such a rearranged meeting will not be required.
Voting at the AGM will again be by way of poll rather than on a show of hands. This is a more transparent method of voting as shareholder votes are counted according to the number of shares held and this will ensure an exact and definitive result. The poll will be conducted using poll cards at the physical meeting and shareholders and proxies attending the meeting electronically will be able to vote live on all resolutions using the Lumi platform.
If you will not be participating in the meeting in person or electronically or otherwise wish to vote in advance, you may appoint a proxy as further detailed in the notice of AGM. Those submitting a proxy are encouraged to consider appointing the Chairman of the meeting, rather than some other named person as the proxy to ensure that your vote is counted in the event that the public health guidance and legislation changes such that the AGM becomes subject to attendance restrictions as was the case in 2020.
I would like to thank you, our shareholders, for your support and understanding in relation to the changes to this year's AGM to minimise the health risks associated with the meeting.
The Board considers that the resolutions contained in this Notice are in the best interests of your Company and the shareholders as a whole and recommends that you vote in favour of them. The Directors intend to vote in favour of these resolutions in respect of their own beneficial holdings.
Yours sincerely
Chairman
5 August 2021
Notice is hereby given that the Annual General Meeting ('AGM') of Diageo plc (the 'Company') will be held at etc.venues St Paul's, 200 Aldersgate, London, EC1A 4HD on Thursday, 30 September 2021 at 2.30 pm. Shareholders are also permitted to participate in the AGM electronically, as described further below.
The business of the AGM will be to consider and, if thought fit, pass the following resolutions.
All resolutions will be proposed as ordinary resolutions, except for Resolutions 18 to 20 (inclusive), which will be proposed as special resolutions. Explanations of the resolutions are given on pages 7 to 11 of this Notice and additional information for those entitled to attend the AGM can be found on pages 12 to 19.
c. incur political expenditure (as defined in section 365 of the Act) not exceeding £100,000 in total, in each case during the period beginning with the date of passing this resolution and ending at the conclusion of next year's AGM (or, if earlier, midnight on 29 December 2022), and provided that the aggregate amount of political donations and political expenditure so made and incurred by the Company and its subsidiaries pursuant to this resolution shall not exceed £100,000.
and so that the Board may impose any limits, exclusions or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, or legal, regulatory or practical problems in, or under the laws of, any territory or any other matter (including any matters arising by virtue of equity securities being represented by depositary receipts);
such power to apply until the conclusion of next year's AGM (or, if earlier, until midnight on 29 December 2022) save that the Company may, before such expiry, make an offer or agreement which would or might require equity securities to be allotted (and/or treasury shares to be sold) after such expiry and the Directors may allot equity securities and/or sell treasury shares in pursuance of such an offer or agreement as if the relevant power conferred hereby had not expired.
d. unless previously revoked or varied, such authority shall expire at the conclusion of next year's AGM (or, if earlier, at midnight on 29 December 2022), save that the Company may, before such expiry, enter into a contract for the purchase of ordinary shares which would or might be completed wholly or partly after such expiry and the Company may purchase ordinary shares pursuant to any such contract as if this authority had not expired.
By order of the Board
Company Secretary
5 August 2021
Diageo plc Registered office: Lakeside Drive Park Royal London NW10 7HQ
Registered in England No. 23307
These Diageo plc Directors' and Auditor's reports and accounts are for the year ended 30 June 2021.
Resolution 2 is an advisory vote to approve the Directors' remuneration report as required by sections 439 and 440 of the Act and the Large and Medium-sized Companies and Groups (Accounts and Reports) Regulations 2008 (as amended). The remuneration report is set out on pages 104 to 128 of the Annual Report for the year ended 30 June 2021.
The Company paid an interim dividend of 27.96 pence per ordinary share in April 2021. The Board recommends a final dividend of 44.59 pence per ordinary share, bringing the total dividend for the year to 72.55 pence per ordinary share. Subject to approval by shareholders, the final dividend will be paid on 7 October 2021 to shareholders on the Register on 27 August 2021.
A Dividend Re-investment Plan ('DRIP') is available in respect of this dividend and the plan notice date is 16 September 2021. A DRIP booklet and mandate form are available from the Registrar or from the Company's website (www.diageo.com).
The Company's articles of association provide that all Directors at the date of the notice of an annual general meeting shall retire from office and may offer themselves for re-election at that meeting.
Lavanya Chandrashekar, Valérie Chapoulaud-Floquet, Sir John Manzoni and Ireena Vittal were appointed to the Board since the last annual general meeting and therefore will retire at the AGM and stand for election by shareholders for the first time since their appointment.
Lavanya Chandrashekar was appointed to the Board and as Chief Financial Officer on 1 July 2021. She was previously Chief Financial Officer, Diageo North America and Global Head of Investor Relations. She also held a number of roles at Mondelēz International, including Vice President Finance, Global Cost Leadership and Supply Chain, VP Finance, North America and VP Finance, Eastern Europe, Middle East and Africa and various senior finance roles at Procter & Gamble.
Valérie Chapoulaud-Floquet was appointed to the Board on 1 January 2021 and is Non-Executive Director of Nextstage S.C.A. and Jacobs Holding AG, and Vice Chairman of Sofisport. She was previously Chief Executive Officer of Rémy Cointreau S.A., President, Luxury Product Division for the USA of L'Oréal Group and held a number of positions at Louis Vuitton, LVMH Group, including President and CEO for the Americas, President and CEO for North America, President South Europe and President and CEO of Louis Vuitton Taiwan.
Sir John Manzoni was appointed to the Board on 1 October 2020 and is Chairman of SSE plc and of The Atomic Weapons Establishment. He was previously Chief Executive of the Civil Service and Permanent Secretary of the Cabinet Office for HM Government, President and Chief Executive Officer of Talisman Energy, Chief Executive, Refining and Marketing at BP p.l.c. and Non-Executive Director of SABMiller plc.
Ireena Vittal was appointed to the Board on 2 October 2020 and is Non-Executive Director of Compass Group PLC, Godrej Consumer Products Limited, Wipro Limited and Housing Development Finance Corporation Limited. She was previously Head of Marketing and Sales at Hutchinson Max Telecom, Partner at McKinsey and Company, Non-Executive Director of Titan Company Limited, Tata Global Beverages Limited, Tata Industries and GlaxoSmithKline Consumer Healthcare.
As stated on page 102 in the Annual Report for the year ended 30 June 2021, before appointments of Non-Executive Directors are made, consideration is given to additional demands on their time to ensure that their ability to perform effectively as a Director of the Company is not impacted.
Full biographical details of the Directors seeking election can be found on pages 84 and 85 of the Annual Report for the year ended 30 June 2021. These include details of the strengths of each Director, which demonstrate that each Director's contribution is, and continues to be, important to the Company's long-term sustainable success.
In accordance with the UK Corporate Governance Code and the Company's articles of association, all other Directors will stand for re-election by shareholders at the AGM.
In relation to the re-election of Non-Executive Directors, Melissa Bethell, Susan Kilsby, Lady Mendelsohn and Alan Stewart, the Chairman has confirmed that the Board has determined that each of them is independent, continues to perform effectively and demonstrates commitment to their role, and that they are all influential individuals in their respective fields, backgrounds and countries. The Senior Independent Non-Executive Director and the other Non-Executive Directors are satisfied that the Chairman is performing effectively and demonstrates commitment to his role, including commitment of time to Board and Committee meetings and his other duties. The Chairman was considered to be independent on appointment.
Their balance of knowledge and skills, combined with their diversity and business experience, makes a major contribution to the proper functioning of the Board and its committees. Biographical details of the Directors seeking re-election can be found on pages 84 and 85 of the Annual Report for the year ended 30 June 2021. These include details of the strengths of each Director, which demonstrate that each Director's contribution is, and continues to be, important to the Company's long-term sustainable success.
Copies of the Directors' service contracts (or, where appropriate, letters of appointment) are available for inspection during normal business hours at the Company's registered office on any business day, and will be available at the place where the AGM is being held from at least 15 minutes prior to, and during, the AGM.
At each general meeting at which the accounts are laid before the members, the Company is required to appoint an auditor to serve until the next such meeting. The Audit Committee has assessed the effectiveness of PricewaterhouseCoopers LLP and recommends re-appointment. PricewaterhouseCoopers LLP has agreed to continue as the Company's auditor in respect of the financial year ending 30 June 2022.
This resolution authorises the Board, acting through the Audit Committee, to determine the remuneration of the Company's auditor.
Under section 366 of the Act, the Company is required to seek shareholders' authority for any political donations and/or political expenditure made by the Company in the UK or any member state of the European Union ('EU'). At the AGM held on 28 September 2020, the Board was granted authority to make such political donations and/or incur such political expenditure, capped at £100,000.
Within the UK and the EU, it has been the Company's longstanding practice not to make payments to political parties and the intention is that this will remain the case. However, the legislation is very broadly drafted and may catch activities such as funding seminars and other functions to which politicians are invited, supporting certain bodies involved in policy review and law reform, and matching employees' donations to certain charities.
The group made contributions to political parties outside the UK and EU totalling £0.39 million during the year (2020 – £0.38 million). These were all made consistent with applicable laws and were almost exclusively to federal and state candidates and committees in North America, where it is common practice to make political contributions. No particular political persuasion was supported and contributions were made with the aim of promoting a better understanding of the group and its views on commercial matters, as well as a generally improved business environment.
To avoid inadvertent infringement of applicable regulations in the UK and the EU, the Board has decided to continue to seek shareholders' authority for political donations and political expenditure in the UK and the EU in case any of the Company's normal activities are caught by the legislation. The authority sought would again be capped at £100,000. This authority will apply until the conclusion of next year's AGM (or, if earlier, until midnight on 29 December 2022).
The Board will continue to seek to renew this authority at each AGM, in accordance with current best practice.
At the AGM held on 28 September 2020, shareholders gave authority to the Board, which will expire at the conclusion of this year's AGM, to allot a maximum of £224,557,184 in nominal value of ordinary shares and any securities convertible into ordinary shares. Resolution 17 replaces the authority granted in 2020 and would allow the Board to allot ordinary shares, or to grant rights to subscribe for or convert any securities into ordinary shares up to an aggregate nominal amount equal to £225,319,524 (representing approximately 778,704,274 ordinary shares).
This amount represents approximately one-third of the Company's issued share capital (excluding treasury shares) as at 3 August 2021, being the latest practicable date prior to publication of this Notice (the 'Latest Practicable Date').
The authority sought under this resolution will apply until the conclusion of next year's AGM (or, if earlier, until midnight on 29 December 2022). The Board will continue to seek to renew this authority at each AGM, in accordance with current best practice.
The Board has no present intention to exercise the authority sought under Resolution 17, except to satisfy options under the Company's share option plans (where relevant).
As at the Latest Practicable Date, 220,816,234 ordinary shares are held by the Company in treasury (representing approximately 9.45% of the total issued share capital (excluding treasury shares) of the Company).
This resolution would give the Board the power to allot ordinary shares (or sell any ordinary shares which the Company holds in treasury) for cash without first having to offer them to existing shareholders in proportion to their existing shareholdings.
This authority would be limited to allotments of new ordinary shares or sales of treasury shares, for cash, under Resolution 17 in connection with pre-emptive offers, or to allotments of equity securities to employees of joint ventures in which the group participates, or otherwise to allotments or sales of up to an aggregate nominal amount of £33,797,928 (representing approximately 116,805,639 ordinary shares), which is equivalent to just less than 5% of the issued ordinary share capital (excluding treasury shares) of the Company as at the Latest Practicable Date.
In respect of the authority referred to in sub-paragraph (b) of the resolution, the Board also confirms its intention to follow the provisions of the Pre-Emption Group Statement of Principles regarding cumulative usage of authorities of no more than 7.5% of the issued ordinary share capital (excluding treasury shares) within a rolling three-year period without prior consultation with shareholders. The Board will continue to renew this authority at each AGM, in accordance with best practice.
This authority will apply until the conclusion of next year's AGM (or, if earlier, until midnight on 29 December 2022).
At the AGM held on 28 September 2020, the shareholders granted authority for the Company to buy up to a maximum of 232,820,888 of its own ordinary shares in the market.
This resolution renews and replaces that authority and would allow the Company to buy back up to 233,611,282 ordinary shares (i.e. approximately £67,595,857 in nominal value) in the market, representing just less than 10% of the issued ordinary share capital (excluding treasury shares), of the Company at the Latest Practicable Date.
At the Latest Practicable Date, the Company had outstanding options to subscribe for ordinary shares relating to 48,201 ordinary shares. This figure represents approximately 0.00% of the issued ordinary share capital (excluding treasury shares) of the Company at the Latest Practicable Date and would, assuming no further ordinary shares are issued, represent approximately 0.00% of the issued ordinary share capital (excluding treasury shares) of the Company if full authority to purchase shares (under both the existing authority and that being sought at this year's AGM) was used.
The resolution sets out the lowest and highest prices that the Company can pay for the ordinary shares, the lowest price being the nominal value of an ordinary share and the highest price being the higher of:
This authority will apply until the conclusion of next year's AGM (or, if earlier, until midnight on 29 December 2022). Any buyback would be by market purchases through the London Stock Exchange and/or other relevant markets or exchanges.
Any ordinary shares so purchased would be either held as treasury shares or cancelled. In the period from 28 September 2020 to the Latest Practicable Date, 5,080,829 ordinary shares have been purchased and cancelled under the existing authority.
The Board would only authorise such purchases after careful consideration, taking account of other investment opportunities, appropriate gearing levels, the overall financial position of the group and whether the effect would be an increase in earnings per share and in the best interests of shareholders generally.
On 25 July 2019, the Board of the Company approved the return of up to £4.5 billion to shareholders in the three-year period from 1 July 2019 to 30 June 2022, utilising the most appropriate mechanic of either share buybacks or special dividends depending on market conditions. Under the first phase of this return of capital programme, which ended on 31 January 2020, the Company repurchased shares to a value of £1.25 billion. On 9 April 2020, following the outbreak of Covid-19, the Company announced that it was not initiating the next phase of the programme. On 12 May 2021, the Company announced the initiation of the second phase of the programme with the return of up to £1.0 billion to be completed by 30 June 2022 and the extension of the original completion date for the programme by two years to 30 June 2024. As part of the current second phase, the Company has entered into a non-discretionary agreement with a counterparty bank to enable the Company to buy back shares. This agreement commenced on 12 May 2021 and is expected to end no later than 12 November 2021 and will be for a value of up to £0.5 billion. As at the Latest Practicable Date, 5,080,829 ordinary shares have been repurchased in the second phase.
In accordance with the Act, the notice period for general meetings (other than AGMs) is 21 clear days unless a shorter notice period is approved by shareholders via special resolution. The Company would like to have the ability to call general meetings (other than an AGM) on less than 21 clear days' notice. Asin previous years, Resolution 20 seeks such approval.
The Company confirms that the shorter notice would not be used as a matter of routine but only in exceptional circumstances where the flexibility is merited by the nature of the business of the meeting and is thought to be in the interests of shareholders as a whole. In accordance with the Act, the Company shall continue to offer the facility for members to vote by electronic means.
Any shareholder entitled to attend, speak and vote is entitled to appoint one or more proxies to exercise all or any of his/her rights to attend the AGM and to speak and vote on his/her behalf. If you appoint more than one proxy, each proxy must be appointed to exercise the rights attached to a different share or shares held by you. A proxy need not be a shareholder of the Company. Any shareholder submitting a proxy is encouraged to consider appointing the Chairman of the AGM, rather than some other named person, as their proxy, as if public health guidance or legislation (or any other matter) results in restrictions on attendance at the AGM, this will ensure that their votes are counted.
CREST members who wish to appoint and/or give instructions to a proxy or proxies through the CREST electronic proxy appointment service may do so in accordance with the procedures described in the CREST manual (available by logging in at www.euroclear.com). In order for a proxy appointment made through CREST to be valid, the appropriate CREST message (a 'CREST Proxy Instruction') must be properly authenticated in accordance with Euroclear UK & Ireland Limited specifications and must contain the information required for such instructions, as described in the CREST manual. The message must be transmitted so as to be received by the issuer's agent (ID RA10) by the latest time(s) for receipt of proxy appointments as set out in note 9.
If you choose to attend the AGM electronically, you will be able to view a live webcast of the meeting, view presentation slides, ask questions in writing and submit your votes in real time. If you have a question you wish to ask orally, you may do so via telephone as explained further below.
Access to the meeting will be available from 1.30 pm on Thursday, 30 September 2021, although the voting functionality will not be enabled until the Chairman of the meeting declares the poll open.
Lumi is compatible with the latest browser versions of Chrome, Firefox, Internet Explorer 11 (Internet Explorer V10 and lower are not supported), Edge and Safari and can be accessed using any web browser, on a PC or smartphone device.
During the AGM, you must be connected to the internet at all times in order to participate fully in the AGM. It is your responsibility to ensure connectivity for the duration of the AGM.
Meeting ID: 121-795-520 | To login you will need your Investor Code
If you are a shareholder and wish to attend the AGM electronically, you should:
Your IVC can be found on your share certificate, dividend confirmations or on the hard copy proxy form which was posted to you. It can also be obtained by accessing your online account at www.diageoregistrars.com under 'Manage your account'. You can also obtain this by contacting Link, our Registrar, by calling +44 (0) 371 277 1010.
If you wish to appoint a proxy (other than the Chairman of the meeting) and for them to attend the electronic meeting on your behalf, please submit your proxy appointment in the usual way and contact Link Group on +44 (0) 371 277 1010 in order to obtain their IVC and PIN.
It is suggested that you do this as soon as possible and in any case at least 48 hours (excluding non-working days) before the meeting.
Attendance by shareholders whose shares are held within a nominee, including the Sharestore If your shares are held within a nominee and you wish to attend the electronic meeting, you will need to contact your nominee as soon as possible. Your nominee will need to present a corporate letter of representation to Link Group as soon as possible and at least 72 hours (excluding non-business days) before the meeting, in order that they can provide your unique IVC and PIN to enable you to attend the meeting electronically.
Holders of shares in the Diageo Sharestore who wish to attend the electronic meeting should contact the Diageo Shares Plan Team, 11 Lochside Place, Edinburgh Park, Edinburgh EH12 9HA to request a corporate letter of representation. This should then be sent to Link Group to obtain your IVC and PIN to enable you to access the meeting electronically. The IVC provided on your hard copy proxy form will not permit you access to the electronic meeting.
Guests can attend the AGM electronically, but will not be permitted to ask questions or vote at the meeting. To attend as a guest, you should:
Once the Chairman of the meeting opens voting on all resolutions, the polling icon will appear on the navigation bar. From here, the resolutions and voting choices will be displayed. To vote, simply select the option that corresponds with how you wish to vote, "FOR", "AGAINST" or "WITHHELD".
Once you have selected your choice, the option will change colour and a confirmation message will appear to indicate your vote has been cast and received – there is no submit button. If you make a mistake or wish to change your vote, simply select the correct choice, if you wish to "cancel" your vote, select the "cancel" button. You will be able to do this at any time whilst the poll remains open and before the Chairman announces its closure at the end of the meeting.
Any shareholder or proxy can ask a question either in writing using the Lumi platform or by putting their question live to the Board via telephone. To do this via the Lumi platform, select the messaging icon on the navigation bar, type your question at the bottom of the screen and submit this by clicking on the arrow icon to the right of the text box. To ask a question via telephone, dial the telephone number which will be available on the Lumi platform once you have joined as a shareholder.
Questions submitted via the Lumi platform will be moderated before being put to the Chairman of the meeting to avoid repetition. Any shareholders whose questions are not answered at the AGM will be provided with a response following the meeting.
Lakeside Drive Park Royal London NW10 7HQ United Kingdom T: +44 (0) 20 8978 6000
www.diageo.com
Registered in England No. 23307
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.