AGM Information • Apr 23, 2021
AGM Information
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(REGISTERED IN GUERNSEY WITH REGISTRATION NUMBER 45241) (THE 'COMPANY')
THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt about the contents of this document, or the action you should take, you are recommended to seek your own financial advice immediately from your stockbroker, bank manager, solicitor, accountant or other independent financial adviser who, if you are taking advice in the United Kingdom, is duly authorised under the Financial Services and Markets Act 2000.
If you have sold or otherwise transferred all of your Ordinary Shares in the Company, you should send this document, together with the accompanying proxy form, at once to the purchaser or transferee or to the bank, stockbroker or other agent through whom the sale or transfer was effected for delivery to the purchaser or transferee.
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NOTICE is hereby given that the AGM of the Company is to be held at Trafalgar Court, Admiral Park, Les Banques, St Peter Port, Guernsey, at 10:00 am on 27 May 2021.
Due to the ongoing Covid-19 pandemic, whilst restrictions in the Bailiwick of Guernsey have been eased, any person arriving into the Bailiwick of Guernsey is presently required to register their journey on a travel tracker and is required to self-isolate for a period of 14 or 21 days upon arrival.
In light of the restrictions currently in place, whilst Guernsey based shareholders are permitted to physically attend the Annual General Meeting, ('AGM') all Shareholders are strongly encouraged to appoint the "Chair of the Meeting" as their proxy and provide voting instructions in advance of the AGM, in accordance with the instructions explained in the Notice and on the accompanying Form of Proxy.
If the Board believes it has become appropriate to make alternative arrangements for the holding of the AGM due to Covid-19, it will ensure that Shareholders are given as much notice as possible. Any further information will be made available by an announcement through a Regulatory Information Service and through the Company's website https://www.internationalpublicpartnerships.com
In addition, the Investment Adviser's presentation on the 2020 results is available on the Company's website (https://www.internationalpublicpartnerships.com/). If any shareholder has any additional questions on this presentation, the Report and Accounts or the resolutions being put to this year's AGM, please email your queries to [email protected]. We will endeavour to answer every shareholder question and responses will be posted on the Company's website after the AGM.
By order of the Board Ocorian Administration (Guernsey) Limited Company Secretary
23 April 2021
PO Box 286 Floor 2, Trafalgar Court Admiral Park Les Banques St Peter Port Guernsey GY1 4LY
Guernsey-registered companies are not obliged to prepare and publish a Directors' Remuneration Report. However, the Company has included details of its Directors' remuneration within the Annual Report and Accounts and an ordinary resolution will be put to shareholders seeking approval of the Directors' remuneration.
In accordance with the AIC Code of Corporate Governance, the Board have resolved that all Directors shall offer themselves for reelection on an annual basis. Further, when and if any director shall have been in office (or on re-election would at the end of that term of office) for more than nine years the Company will consider further whether there is a risk that such a director might reasonably be deemed to have lost independence through such long service.
This resolution renews the power, given by the Company's shareholders at the last AGM, for the Board to offer shareholders the right to elect to receive further Ordinary Shares, credited as fully paid, instead of cash in respect of all or any part of any dividend (a scrip dividend). The Board believes that the ability for shareholders to receive future dividends from the Company wholly or partly in the form of new Ordinary Shares in the Company will be advantageous for the Company as it will benefit from the ability to retain cash which would otherwise be paid as dividends. It may also benefit certain shareholders depending on their tax status.
This resolution renews the share buy-back authority that was given by the Company's shareholders at last year's AGM. Resolution 14 gives the Board authority to make market purchases of the Company's own shares, up to 14.99 per cent. of the Company's issued share capital (as at the time immediately following the passing of the resolution) and subject to minimum and maximum purchase prices. This authority will only be invoked if, after taking proper advice, the Directors consider that benefits will accrue to shareholders generally.
This resolution, a standard resolution for investment companies listed under Chapter 15 of the UK Listing Rules, renews the authority given to the Board at last year's general meeting to allot Ordinary Shares for cash without first offering them to existing holders on a pro rata basis. The number of shares allotted must be less than 10 per cent. of the number of Ordinary Shares admitted to trading on London Stock Exchange plc's main market for listed securities immediately following the passing of this resolution.
The Board does not currently intend to allot shares under this power other than to take advantage of opportunities in the market as they arise, and only if they believe it would be advantageous to the Company's shareholders to do so. The Board also confirms that no allotment of new shares will be made unless the lowest market offer price of the shares is at least a premium to the latest published net asset value.
This resolution will remove the Article requiring a Director to vacate their office on reaching the age of 70 years.
Members are requested to submit their votes in respect of all the resolutions proposed in this Notice of AGM. It is the recommendation of the Board that Members vote in favour of each resolution on the basis that the Board considers their passing to be in the best interests of the members as a whole.
Certain of the Board are also members of the Company, each of whom intends to vote in favour of all resolutions proposed in this Notice of AGM. Their holdings as at the date of this notice are as follows:
| Ordinary | ||
|---|---|---|
| Shares of | Percentage of | |
| 0.01p each | total issued | |
| held | share capital | |
| Julia Bond | 60,323 | < 0.01% |
| Giles Frost* | 944,109 | 0.06% |
| Mike Gerrard | 159,181 | < 0.01% |
| Meriel Lenfestey | 9,979 | < 0.01% |
| John Le Poidevin | 130,350 | < 0.01% |
| Claire Whittet** | 74,594 | < 0.01% |
* Directly and through a wholly-owned company.
** Holds shares through a Retirement Annuity Trust Scheme jointly with Ms Whittet's spouse.
CREST members who wish to appoint a proxy or proxies through the CREST electronic proxy appointment service may do so for the AGM and any adjournment(s) thereof by using the procedures, and to the address, described in the CREST manual (available via www. euroclear.com/CREST) subject to the provisions of the articles of incorporation. CREST personal members or other CREST sponsored members, and those CREST members who have appointed a voting service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf.
In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (a 'CREST Proxy Instruction') must be properly authenticated in accordance with Euroclear UK and Ireland Limited's ('Euroclear') specifications and must contain the information required for such instructions, as described in the CREST manual. The message, regardless of whether it constitutes the appointment of a proxy or an amendment to the instruction given to a previously appointed proxy, must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID RA10) by 10:00 am. on 25 May 2021. For this purpose, the time of receipt will be taken to be the time (as determined by the time stamp applied to the message by the CREST applications host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service provider(s) should note that Euroclear does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service provider(s) are referred, in particular, to those sections of the CREST manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 34(1) of the Uncertificated Securities (Guernsey) Regulations, 2009.
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You may submit your proxy electronically using The Share Portal at www.signalshares.com.
If not already registered for The Share Portal, you will need your Investor Code.
Notice of AGM and Annual Report and Accounts for year ending 31 December 2020.
You can now access the 2020 Annual Report and Notice of Meeting by visiting this website: www.internationalpublicpartnerships.com
If you wish to receive a paper copy of the Annual Report please contact:
Link Group 10th Floor Central Square 29 Wellington Street Leeds LS1 4DL
Annual General Meeting of International Public Partnerships Limited to be held at Trafalgar Court, Admiral Park, Les Banques, Guernsey at 10:00 am on 27 May 2021.
Name of Registered Shareholder
Bar Code:
To allow effective constitution of the Meeting, if it is apparent to the Chair that no Shareholders will be present in person or by proxy, other than by proxy in the Chair's favour, then the Chair may appoint a substitute to act as proxy in his stead for any Shareholder, provided that such substitute proxy shall vote on the same basis as the Chair.
I/We request my/our proxy to vote in the manner indicated below:
Bar Code:
I/We hereby appoint the Chair of the meeting or
| Name of Proxy |
Number of shares proxy appointed over |
Event Code: | |||||
|---|---|---|---|---|---|---|---|
| and at any adjournment thereof (the 'Meeting'). | to be my/our proxy to attend and, on a poll, vote on my/our behalf at the Annual General Meeting of International Public Partnerships Limited to be held at 10:00 am on 27 May 2021 | ||||||
| Please mark 'X' to indicate how you wish to vote | Please mark 'X' to indicate how you wish to vote | ||||||
| ORDINARY RESOLUTIONS | Against For |
withheld* Vote |
ORDINARY RESOLUTIONS | For | Against | withheld* Vote |
|
| Auditors' report for the period ended 31 December 2020. | 1. To receive and adopt the audited accounts, the Directors' report, and the | 11. To appoint Pricewaterhouse Coopers, of 321 Royal Bank Place, Guernsey GY1 4ND as Auditors of the Company and to hold office until the next Annual General Meeting ('AGM'). |
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| 2020. | 2. To approve the Directors' remuneration for the period ended 31 December | 12. To authorise the Directors to determine Pricewaterhouse Cooper's remuneration. |
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| with the AIC Code of Corporate Governance. | 3. To re-appoint Julia Bond as Director of the Company, retiring in accordance | 13. THAT, in accordance with Article 108 of the articles of incorporation, the Board may, in respect of dividends declared for any financial period or periods |
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| accordance with the AIC Code of Corporate Governance. | 4. To re-appoint Sally-Ann David as Director of the Company, retiring in | of the Company ending prior to the AGM of the Company to be held in 2022, offer the holders of the Ordinary Shares in the capital of the Company of par value 0.01 penny each (the 'Ordinary Shares') the right to elect to receive |
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| 5. To re-appoint Giles Frost as Director of the Company, retiring in accordance with the UKLA Listing Rules and the AIC Code of Corporate Governance. |
further Ordinary Shares, credited as fully paid, in respect of all or any part of such dividend or dividends declared in respect of any such period or periods. |
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| accordance with the AIC Code of Corporate Governance. | 6. To re-appoint Michael Gerrard as Director of the Company, retiring in | SPECIAL RESOLUTIONS | |||||
| accordance with the AIC Code of Corporate Governance. | 7. To re-appoint Meriel Lenfestey as Director of the Company, retiring in | 14. To approve that the Company generally be and is hereby authorised for the purposes of section 315 of the Companies (Guernsey) Law, 2008 as amended (the 'Law') to make market acquisitions (as defined in the Law) of Ordinary |
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| accordance with the AIC Code of Corporate Governance. | 8. To re-appoint John Le Poidevin as Director of the Company, retiring in | Shares in the capital of the Company of par value 0.01 penny each (the 'Ordinary Shares') in line with the provisions stated in the Notice. |
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| accordance with the AIC Code of Corporate Governance. | 9. To re-appoint Claire Whittet as Director of the Company, retiring in | 15. THAT the Directors of the Company from time to time (the 'Board') be and are hereby generally empowered in accordance with Article 39.4 of the articles of incorporation (in substitution for the existing power and authority granted at |
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| 10. To note and sanction an interim dividend in respect of the six months ended 30 June 2020 of 3.68 pence per share and an interim dividend in respect of the six months ended 31 December 2020 of 3.68 pence per share. |
the Company's AGM held in 2020, to allot up to the aggregate number of Ordinary Shares as represent 9.99 per cent. of the number of Ordinary Shares already admitted to trading on the London Stock Exchange's main market in line with the provisions stated in the Notice). |
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| Please indicate with an 'X' in the box how you wish your vote to be cast. | 16. To delete Article 90.4 of the Articles of Incorporation. | ||||||
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PXS 1 Link Group Central Square 29 Wellington Street LEEDS LS1 4DL
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