Pre-Annual General Meeting Information • Feb 16, 2021
Pre-Annual General Meeting Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt about the action you should take, you should immediately consult your independent financial adviser authorised under the Financial Services and Markets Act 2000. If you have sold or otherwise transferred all your shares in Ocado Group plc, please hand this document and the accompanying form of proxy or form of instruction to the purchaser or transferee, or to the stockbroker or other agent through whom the sale or transfer was effected, for transmission to the purchaser or transferee.
10am on 13 May 2021 at Buildings One & Two Trident Place, Mosquito Way, Hatfield, Hertfordshire, AL10 9UL
I am pleased to invite you to this year's Annual General Meeting to be held at Buildings One & Two Trident Place, Mosquito Way, Hatfield, Hertfordshire, AL10 9UL at 10am on 13 May 2021. The formal notice convening the Annual General Meeting can be found on pages 4 to 6 of this document.
Our preference had been to welcome shareholders in person to the meeting, particularly given the constraints we faced in 2020 due to the Covid-19 pandemic. At present, however, public health guidance and legislation issued by the UK Government in relation to the pandemic mean that there are restrictions on public gatherings and travel. In light of these measures, together with the uncertainty as to any additional and/or alternative measures that may be put in place by the UK Government, and in order to protect the health and safety of the Company's shareholders and directors, we are proposing to hold our Annual General Meeting as a combined physical and electronic meeting.
This means that shareholders and other attendees will not currently be permitted to attend the Annual General Meeting in person, save for such persons nominated by the Chairman of the meeting in order to establish a quorum. Shareholders' right to attend the meeting shall be limited to participation through the online meeting platform, which you can access by logging on to https://web.lumiagm.com. On this website, you can also ask questions and submit your vote during the meeting. A step-by-step guide on how to join the meeting electronically and ask questions and submit your votes can be found on page 15 of this document.
The Company will continue to monitor public health guidance and legislation issued by the UK Government in relation to the Covid-19 pandemic. However, given the constantly evolving nature of the situation, if it subsequently becomes possible to welcome a number of shareholders to the venue, attendance in person is likely to be restricted in terms of numbers and we would therefore still encourage shareholders not to attend the meeting in person and instead to participate in the meeting electronically via the online meeting platform. Should it become appropriate to revise the current arrangement for the Annual General Meeting, any such changes will be notified to shareholders through our website (www.ocadogroup.com) and, where appropriate, by announcement made by the Company to a Regulatory Information Service.
The Annual General Meeting gives the Board the opportunity to present the Company's performance and strategy to shareholders and to listen and respond to your questions. Your participation is important to us. If you would like to ask the Board a question about the business of the meeting in advance, please send it to the Company Secretary at [email protected]. We will endeavor to respond to all such questions asked by email. Alternatively, you can ask questions during the course of the meeting via the online meeting platform. Answers to common questions submitted in advance by email and a transcript of all questions asked and answers given during the course of the meeting will be published on our website at www.ocadogroup.com following the conclusion of the meeting.
I very much hope we can return to a more normal Annual General Meeting next year.
Your vote is important to us. Your vote counts and all shareholders are encouraged to vote either in advance or on the day. You can:
Shareholders should use a form of proxy and members of the Ocado Share Account should use a form of instruction in order to vote at the Annual General Meeting. As explained above, shareholders will not currently be permitted to attend the Annual General Meeting in person. Accordingly, those submitting a form of proxy are strongly encouraged to appoint the Chairman of the meeting rather than a named person as their proxy. This will ensure that your vote will be counted.
To be valid, your form of proxy or form of instruction should be completed, signed and returned in accordance with the instructions printed thereon, as soon as possible and, in any event, so as to reach the Company's registrars, Link Group:
Further instructions relating to how you are able to vote are set out in the notes to this Notice.
If you hold shares through the Ocado Share Account, your shares are held on your behalf by Link Market Services Trustees (Nominees) Limited — a company owned by the administrators of the Ocado Share Account — and that company is the registered shareholder. You can, however, instruct this company how you want your shares voted at the Annual General Meeting by accessing our shareholder portal www.ocadoshares.com or by filling out and returning a form of instruction (which will have been sent to you if you received this Notice in the post or if not can be downloaded at www.ocadogroup.com), in both cases by no later than 10am on 10 May 2021 (or, in the event of any adjournment, on the date which is 72 hours before the time of the adjourned Annual General Meeting) in order to allow the registered shareholder, Link Market Services Trustees (Nominees) Limited, time to collate your votes. If you would prefer to attend, ask a question and/or vote at the Annual General Meeting via the online meeting platform, or appoint someone else to attend the Annual General Meeting and vote on your behalf via the online meeting platform, you must confirm this to Link Market Services Trustees (Nominees) Limited using the details provided at www.ocadoshares.com or on the form of instruction provided.
As shareholders will currently be unable to attend the Annual General Meeting in person, all Resolutions will be decided on a poll to be called by the Chairman of the meeting. This reflects current best practice and ensures that shareholders who have appointed the Chairman of the meeting as their proxy have their votes fully taken into account. The results will be published on our website (www.ocadogroup.com) and will be released to the London Stock Exchange as soon as practicable following the closing of the Annual General Meeting.
The Articles of Association of the Company require each director to retire from office at every annual general meeting of the Company and each director has agreed to submit himself or herself for appointment or reappointment by shareholders.
As previously announced, however, I will retire and step down from the Board at the conclusion of the Annual General Meeting, and so I am not submitting myself for reappointment.
On 1 January 2021, Rick Haythornthwaite was appointed to the Board as a non-executive director and Chairman Elect. A Resolution will be proposed at the Annual General Meeting to confirm Rick's appointment as a director of the Company. Assuming that Resolution is passed, Rick will replace me as Chairman at the conclusion of the Annual General Meeting.
I would also like to draw your attention to the Board's proposal to appoint Stephen Daintith as Executive Director and Group CFO. A biography for Stephen is set out in the explanatory notes to the resolutions on page 7. Stephen's appointment to the Board takes effect on 22 March 2021 and we therefore propose his appointment by shareholders at the Annual General Meeting.
Biographical details of each of the directors (as at the date of the Company's Annual Report and Accounts for the 52 weeks ended 29 November 2020 (the "2020 Annual Report and Accounts")) are given on pages 104 to 107 of the 2020 Annual Report and Accounts.
Having considered the performance of and contribution made by each of the directors at the relevant time, the Board and I remain satisfied that the performance of each director continues to be effective and that each director can demonstrate commitment to the role and as such we recommend the reappointment of each director standing for reappointment. More information on the Board and the director evaluation process is given on pages 124 and 125 of the 2020 Annual Report and Accounts.
Explanatory notes on the business to be considered at the Annual General Meeting appear on pages 7 to 9 of this document.
The directors consider that each Resolution to be proposed at the Annual General Meeting is in the best interests of the shareholders as a whole and unanimously recommend shareholders to vote in favour of all Resolutions, as they intend to do in respect of their own shareholdings.
Yours faithfully,
Lord Rose Chairman Ocado Group plc 16 February 2021
Notice is hereby given that the Annual General Meeting of Ocado Group plc (the "Company") will be held at Buildings One & Two Trident Place, Mosquito Way, Hatfield, Hertfordshire, AL10 9UL at 10am on 13 May 2021. You will be asked to consider and, if thought fit, to pass the Resolutions below. Resolutions 21 to 24 (inclusive) will be proposed as special resolutions. All other Resolutions will be proposed as ordinary resolutions.
To consider and if thought fit to pass the following as ordinary resolutions:
(as such terms are defined in sections 363 to 365 of the Companies Act 2006) during the period commencing on the date of the passing of this Resolution and finishing at the end of next year's annual general meeting (or if earlier, the close of business on 13 August 2022).
and so that the Board may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter. Such authority shall apply until the end of next year's annual general meeting (or, if earlier, until the close of business on 13 August 2022) but, in each case, during this period the Company may make offers and enter into agreements which would, or might, require shares to be allotted or rights to subscribe for or convert securities into shares to be granted after the authority ends and the Board may allot shares or grant rights to subscribe for or convert securities into shares under any such offer or agreement as if the authority had not ended.
To consider and if thought fit to pass the following as special resolutions:
and so that the Board may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter; and
(B) in the case of the authority granted under Resolution 19 (if Resolution 19 is passed) and/or in the case of any sale of treasury shares, to the allotment of equity securities or sale of treasury shares (otherwise than under paragraph A above) up to a nominal amount of £748,802,
such power to apply until the end of next year's annual general meeting (or, if earlier, until the close of business on 13 August 2022) but, in each case, during this period the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (or treasury shares to be sold) after the power ends and the Board may allot equity securities (or sell treasury shares) under any such offer or agreement as if the power had not ended.
such power to apply until the end of next year's annual general meeting (or, if earlier, until the close of business on 13 August 2022) but, during this period the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the power ends and the Board may allot equity securities (and sell treasury shares) under any such offer or agreement as if the power had not ended.
in each case, exclusive of expenses,
such authority to apply until the end of next year's annual general meeting (or, if earlier, until the close of business on 13 August 2022) but in each case so that the Company may enter into a contract to purchase ordinary shares which will or may be completed or executed wholly or partly after the authority ends and the Company may purchase ordinary shares pursuant to any such contract as if the authority had not ended.
By order of the Board
Neill Abrams Company Secretary and Group General Counsel 16 February 2021
Buildings One & Two Trident Place, Mosquito Way, Hatfield, Hertfordshire, United Kingdom, AL10 9UL
Registered in England and Wales number 07098618
The Board asks that shareholders receive the Company's Annual Report and Accounts for the 52 weeks ended 29 November 2020 together with the reports of the directors and auditors (the "2020 Annual Report and Accounts").
The Directors' Remuneration Report is set out in full on pages 140 to 177 of the 2020 Annual Report and Accounts.
Resolution 2 is the ordinary resolution to approve the Directors' Remuneration Report. The Resolution is an advisory resolution and accordingly entitlement of a director to remuneration is not made conditional on the Resolution being passed.
The articles of association of the Company require each director to retire from office at every annual general meeting of the Company and each director has agreed to submit himself or herself for appointment or re-appointment by shareholders. Having considered the performance of and contribution made by each of the directors at the relevant time, the Board remains satisfied that the performance of each director continues to be effective and that each director continues to demonstrate commitment to the role and as such recommends their appointment or re-appointment.
Biographical details of all the directors (as at the date of the 2020 Annual Report and Accounts) are set out on pages 104 to 107 of the 2020 Annual Report and Accounts and appear on the Company's website www.ocadogroup.com. More information on the Board and director evaluation process is given on pages 124 and 125 of the 2020 Annual Report and Accounts.
Stephen Daintith joins the Company as Group Chief Financial Officer and Executive Director with effect on 22 March 2021. As at the date of this Notice, Stephen Daintith is currently Chief Financial Officer and executive director of Rolls-Royce Holding plc, having joined the company in 2017. Previously he was employed by Daily Mail & General Trust plc as Chief Financial Officer and News International as Chief Financial Officer. He has also held senior positions at Dow Jones & Co., British American Tobacco, Forte and the Civil Aviation Authority. Stephen is a non-executive director of 3i Group plc. Stephen has a BA in Economics and Accounting from the University of Leeds and qualified as a Chartered Accountant at Price Waterhouse (now PwC).
On the recommendation of the Audit Committee, the Board is recommending to shareholders the re-appointment of Deloitte LLP as the Company's auditors. Accordingly, Resolution 15 proposes that Deloitte LLP be re-appointed as auditors of the Company.
Resolution 16 proposes that the directors be authorised to determine the level of the auditors' remuneration.
Part 14 of the Companies Act 2006 restricts companies from making political donations to: (i) political parties; (ii) other political organisations; and (iii) independent election candidates and from incurring political expenditure without shareholders' consent. The Company does not make and does not intend to make donations to political parties, political organisations or independent election candidates, nor does it incur any political expenditure. However, as the definitions used in the Act are broad, it is possible that normal business activities such as sponsorship, subscriptions, payment of expenses, paid leave for employees fulfilling certain public duties, and support for bodies representing the business community in policy review or reform, which might not be thought to be political expenditure in the usual sense, could be caught. Shareholder approval is being sought in this Resolution on a precautionary basis only to allow the Company and any company, which at any time during the period for which this Resolution has effect, is a subsidiary of the Company, to continue to support the community and put forward its views to wider business and Government interests, without running the risk of being in breach of the Act.
The Board is therefore seeking authority to make political donations to political parties and/or independent election candidates not exceeding £50,000 in total, to make political donations to political organisations other than political parties not exceeding £50,000 in total and to incur political expenditure not exceeding £50,000 in total. In line with the guidance issued originally by the Association of British Insurers ("ABI") and for which the Investment Association ("IA") has assumed responsibility, it is proposed that this Resolution will be put to shareholders annually. Therefore, the authority will expire at the earlier of 13 August 2022 and the conclusion of the annual general meeting of the Company held in 2022.
A copy of the amended Rules of the SPP will be available for inspection at One Bunhill Row, London, EC1Y 8YY, United Kingdom during normal business hours on any weekday (Saturdays, Sundays and UK public holidays excepted) up to and including the date of the Annual General Meeting and at the place of the Annual General Meeting and on the Company's website (www.ocadogroup.com) from 15 minutes prior to its commencement until its conclusion.
This Resolution would give the directors the authority to allot ordinary shares or grant rights to subscribe for or convert any securities into ordinary shares up to an aggregate nominal amount equal to £4,992,015 (representing 249,600,750 ordinary shares of 2 pence each), as reduced by the nominal amount of any shares issued under Resolution 20, if that resolution is passed, in excess of £4,992,015. This amount represents approximately one-third of the issued ordinary share capital of the Company as at 26 January 2021, the latest practicable date prior to publication of this Notice.
The authority sought under this Resolution will expire at the earlier of 13 August 2022 and the conclusion of the annual general meeting of the Company held in 2022.
The directors have no present intention to exercise the authority sought under this Resolution, except that they intend to satisfy options and awards under the Company's option and incentive schemes and one-off incentive arrangements. The Board wishes to ensure that the Company has maximum flexibility in managing the Company's capital resources.
As at the date of this Notice, no ordinary shares are held by the Company in treasury and so the references to the Company's share capital above do not include any treasury shares.
In line with guidance issued by the IA ("IA Guidance") (formerly, guidance issued by the ABI), this Resolution would give the directors authority to allot ordinary shares or grant rights to subscribe for or convert any securities into ordinary shares in connection with a rights issue in favour of ordinary shareholders up to an aggregate nominal amount equal to £9,984,030 (representing 499,201,500 ordinary shares), as reduced by the nominal amount of any shares issued under Resolution 19, if that resolution is passed. This amount (before any reduction) represents approximately two-thirds of the issued ordinary share capital of the Company as at 26 January 2021, the latest practicable date prior to publication of this Notice.
The authority sought under this Resolution will expire at the earlier of 13 August 2022 and the conclusion of the annual general meeting of the Company held in 2022.
The directors have no present intention to exercise the authority sought under this Resolution, but the Board wishes to ensure that the Company has maximum flexibility in managing the Company's capital resources. However, if they do exercise the authority, the directors intend to follow the IA Guidance recommendations concerning its use.
As at the date of this Notice, no ordinary shares are held by the Company in treasury and so the references to the Company's share capital above do not include any treasury shares.
Resolutions 21 and 22 will be proposed as special resolutions, which require a 75% majority of the votes to be cast in favour. They would give the directors the authority to allot ordinary shares (or sell any ordinary shares which the Company elects to hold in treasury) for cash without first offering them to existing shareholders in proportion to their existing shareholdings.
The authority set out in Resolution 21 would be, similar to previous years, limited to allotments or sales in connection with pre-emptive offers and offers to holders of other equity securities if required by the rights of those shares or as the Board otherwise considers necessary, or otherwise up to an aggregate nominal amount of £748,802 (representing 37,440,100 ordinary shares). This aggregate nominal amount represents approximately 5% of the issued ordinary share capital of the Company (excluding treasury shares) as at 26 January 2021, the latest practicable date prior to publication of this Notice.
Resolution 22 authorises the Directors to allot new shares (or sell treasury shares) for cash, without the shares first being offered to existing shareholders in proportion to their existing holdings, in addition to the authority set out in Resolution 21(B), in connection with the financing (or refinancing, if the authority is to be used within six months after the original transaction) of an acquisition or specified capital investment which is announced contemporaneously with the allotment or which has taken place in the preceding six-month period and is disclosed in the announcement of the allotment.
The authority under Resolution 22 is limited to an aggregate nominal amount of £748,802 (representing 37,440,100 ordinary shares). This aggregate nominal amount represents approximately 5% of the issued ordinary share capital of the Company (excluding treasury shares) as at 26 January 2021, the latest practicable date prior to publication of this Notice.
Resolutions 21 and 22 have been separated in accordance with the guidance issued by the Pre-Emption Group.
In respect of the authority under Resolution 22(B), the directors confirm their intention to follow the provisions of the Pre-Emption Group's Statement of Principles regarding cumulative usage of authorities allowing the issuance of ordinary shares on a non pre-emptive basis for cash (except in connection with an acquisition or specified capital investment) within a rolling three year period where the Principles provide that usage in excess of 7.5% of the issued ordinary share capital of the Company (excluding treasury shares) should not take place without prior consultation with shareholders. Adherence to the guidance would not preclude issuances under the authority sought under Resolution 22.
The authority will expire at the earlier of 13 August 2022 and the conclusion of the annual general meeting of the Company held in 2022.
This Resolution will be proposed as a special resolution and authority is sought for the Company to purchase up to 10% of its issued ordinary shares (excluding any treasury shares). The Company purchased no ordinary shares in the period from 6 May 2020 to the date of this Notice under the existing authority.
The directors have no present intention of exercising the authority to make market purchases; however, the authority provides the flexibility to allow them to do so in the future. The directors will exercise this authority only when to do so would be in the best interests of the Company and of its shareholders generally, and could be expected to result in an increase in the earnings per share of the Company.
Ordinary shares purchased by the Company pursuant to this authority may be held in treasury or may be cancelled. The directors will consider holding any ordinary shares the Company may purchase as treasury shares. The Company currently has no ordinary shares in treasury. The minimum price, exclusive of expenses, which may be paid for an ordinary share, is 2 pence. The maximum price, exclusive of expenses, which may be paid for an ordinary share is the highest of: (i) an amount equal to 5% above the average market value for an ordinary share for the five business days immediately preceding the date of the purchase; and (ii) the higher of the price of the last independent trade and the highest current independent bid on the trading venues where the purchase is carried out at the relevant time.
The Company has options outstanding over 4,927,246 ordinary shares, representing 0.66% of the Company's ordinary issued share capital (excluding treasury shares) as at 26 January 2021. If the existing authority given on 6 May 2020 and the authority now being sought by Resolution 23 were to be fully used, these would represent 0.82% of the Company's ordinary issued share capital (excluding treasury shares) at that date.
The authority will expire at the earlier of 13 August 2022 and the conclusion of the annual general meeting of the Company held in 2022.
The notice period required by the Act for general meetings (other than an annual general meeting) is 21 clear days unless the Company:
This Resolution seeks a renewal of such approval to hold a general meeting other than an annual general meeting on not less than 14 clear days' notice and will be proposed as a special resolution. The shorter notice period would not be used as a matter of routine, but only where the flexibility is merited by the business of the meeting and is thought to be in the interests of shareholders as a whole. Should this Resolution be approved it will be valid until the end of the next annual general meeting.
electronically via www.ocadoshares.com.
by no later than 10am on 11 May 2021 (or, in the event of any adjournment on the date which is 48 hours before the time of the adjourned Annual General Meeting).
in either case by no later than 10am on 10 May 2021 (or, in the event of any adjournment, on the date which is 72 hours before the time of the adjourned Annual General Meeting). If you would prefer to attend, speak and vote at the Annual General Meeting via the online meeting platform, or appoint someone else to attend the Annual General Meeting and vote on your behalf via the online meeting platform, you must confirm this to Link Group using the details provided at www.ocadoshares.com or on the form of instruction by no later than 10am on 10 May 2021 (or, in the event of any adjournment, on the date which is 72 hours before the time of the adjourned Annual General Meeting). After 10am on 10 May 2021 (or, in the event of any adjournment, on the date which is 72 hours before the time of the adjourned Annual General Meeting) you will no longer be able to:
statement setting out the grounds for the request.
You may not use any electronic address provided either in this Notice or any related documents (including the Chairman's letter and proxy form) to communicate with the Company for any purposes other than those expressly stated.
The Company's Employee Share Purchase Plan (the "SPP") was approved by the Company's shareholders at the 2020 Annual General Meeting (the "2020 AGM"). The SPP provides the opportunity for Ocado employees resident in the United States of America ("US") to acquire shares in the Company on a tax-favoured basis in line with the US tax code. The SPP operates on a broad "allemployee" basis and is intended to give the Company's US employees the opportunity to benefit from the growth in the Company's share price in a manner similar to the Company's Sharesave Scheme for its UK employees.
Under the SPP, as approved by shareholders at the 2020 AGM, employees are required to serve a minimum period of 6 months before they are eligible to be granted an option under the SPP. Given the Company's rapid growth in the US, as demonstrated by the recent acquisitions of Kindred Systems Inc. and Haddington Dynamics Inc., the Board proposes to remove this minimum service requirement to allow all US employees to participate in the SPP and share in the Company's continued growth, regardless of length of service.
As a result of the proposed amendment, any employee or executive director of the Company (or one of the Company's designated participating subsidiaries) will be eligible to participate in the SPP each time the Company makes an invitation to Ocado employees to participate in the SPP (although it is intended that employees will not participate in both the Sharesave Scheme and the SPP). All other terms of the SPP remain unchanged, in the form as approved by the Company's shareholders at the 2020 AGM.
Buildings One & Two Trident Place, Mosquito Way, Hatfield, Hertfordshire, AL10 9UL at 10am on 13 May 2021.
In light of public health guidance and legislation issued by the UK Government in relation to the Covid-19 pandemic which imposes restrictions on public gatherings and travel, and in order to protect the health and safety of the Company's shareholders and directors, the Annual General Meeting will be held as a combined physical and electronic meeting. This means that shareholders and other attendees will not currently be permitted to attend the Annual General Meeting in person, save for such persons nominated by the Chairman of the meeting in order to establish a quorum. Shareholders' right to attend the meeting shall be limited to participation through the online meeting platform.
The online meeting platform can be accessed online at https://web.lumiagm.com using most well-known internet browsers such as Internet Explorer, Chrome, Firefox and Safari on a PC, laptop or internet-enabled device such as a tablet or smartphone.
On accessing the online meeting platform you will be asked to enter a 'Meeting ID', which is 146-264-279 . You will then be prompted to enter your unique Investor Code ("IVC") and PIN which is the last four digits of your IVC. Access to the meeting via the website will be available from 9.30am on 13 May 2021; however please note that your ability to vote will not be enabled until the Chairman of the meeting formally opens the poll after the meeting has commenced at 10am.
Your IVC can be found on your share certificate, or on www. ocadoshares.com under 'Manage your account' when logged in to the portal. You can also obtain this by contacting Link Group, our Registrar, by calling +44 (0) 0371 277 1020. Lines are open from 9.00am to 5.30pm Monday to Friday, calls are charged at the standard geographic rate and will vary by provider. Calls from outside the UK will be charged at the applicable international rate.
If you wish to appoint a proxy and for them to attend on your behalf via the online meeting platform, please contact Link Group on 0371 277 1020.
If your shares are held within a nominee and you wish to attend the electronic meeting via the online meeting platform, you will need to contact your nominee immediately. Your nominee will need to have completed a letter of representation and presented this to Link Group, our Registrar, no later than 72 hours before the start of the meeting in order that they can obtain for you from Link Group your unique Login Code and PIN number to attend the meeting via the online meeting platform. If you are in any doubt about your shareholding, please contact the Registrar.
After the resolutions have been proposed, voting options will appear on the screen. Press or click the option that corresponds with the way in which you wish to vote, "For", "Against" or "Withheld". Once you have selected your choice, you will see a message on your screen confirming that your vote has been received. If you make a mistake or wish to change your voting instruction, simply press or click the correct choice until the poll is closed on that resolution. If you wish to cancel your "live" vote, please press "Cancel".
Please note that an active internet connection is required in order to successfully cast your vote when the Chairman of the meeting commences polling on the resolutions. It is your responsibility to ensure connectivity for the duration of the meeting.
The Board encourages all shareholders to vote ahead of the meeting by submitting their Form of Proxy or Form of Instruction. For instructions on how to vote in advance of the meeting, please refer to the Chairman's letter on pages 1 to 3 of this Notice and the notes on pages 10 to 12.
Additional guidance about joining the meeting and the process of asking questions and voting is set out on page 15 of this Notice. The Chairman of the meeting will also provide a further explanation about this process during the meeting.
This year we will be conducting an electronic AGM giving you the opportunity to participate online, using your smartphone, tablet, or computer. You will need an active internet connection throughout the meeting to allow you to participate fully. It is the user's responsibility to ensure you remain connected for the duration of the meeting.
If you choose to participate, you will be able to listen to a live webcast of the meeting, ask questions, and submit your votes, in real time.
To do this you will need to visit https://web.lumiagm.com on your smartphone, tablet or computer. You will need the latest version of either Chrome, Safari, Internet Explorer 11 or Firefox.
Your Login Code is your 11 digit Investor Code including any leading zeros, your pin is the last four digits of your Investor Code.
Your IVC can be found on your share certificate, or on www.ocadoshares.com under 'Manage your account' when logged in to the portal. You can also obtain this by contacting Link Group, our Registrar, by calling 0371 277 1020. Lines are open from 9.00am to 5.30pm Monday to Friday, calls are charged at the standard geographic rate and will vary by provider. Calls from outside the UK will be charged at the applicable international rate.
If you wish to appoint a proxy and for them to attend on your behalf via the online meeting platform, please contact Link Group on 0371 277 1020.
Once you have entered https://web.lumiagm.com into your web browser, you'll be prompted to enter the Meeting ID: 146-264-279
You will then be required to click 'I have a login' and enter your Login Code and PIN.
You will be able to log into the site on 13 May 2021 from 9.30am.
When successfully authenticated, the information screen will be displayed. You can ask questions and watch the webcast.
To watch the webcast, press the broadcast icon at the bottom of the screen.
Any shareholder or appointed proxy attending the Meeting is eligible to ask questions.
If you would like to submit a question, select the messaging icon.
Messages can be submitted at any time during the Q&A session up until the Chairman closes the session. Type your message within the chat box at the bottom of the messaging screen.
Once you are happy with your message click the send button.
Questions sent via the Lumi AGM online platform will be moderated before being sent to the Chairman. This is to avoid repetition and to ensure an orderly meeting.
Alternatively, you can call the phone number displayed on the screen and ask a question during the Q&A session when invited to do so.
Once the Chairman has formally opened the meeting, they will explain the voting procedure. Once voting has opened, the polling icon will appear on the navigation bar. From here, the resolutions and voting choices will be displayed.
Select the option that corresponds with how you wish to vote. Once you have selected your choice, the option will change colour and a confirmation message will appear to indicate your vote has been cast and received – There is no submit button. If you make a mistake or wish to change your vote, simply select the correct choice, if you wish to "cancel" your vote, select the "cancel" button. You will be able to do this at any time whilst the poll remains open and before the Chairman announces its closure.
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